Management and Marketing Assistant (Chautauqua Opera Company & Conservatory)/Seasonal Employment

Chautauqua Institution is a not-for-profit organization that engages in dialogue on significant issues through arts, education, religion, and recreation. They are seeking a Management and Marketing Assistant to support the administrative team in various tasks related to production ticketing, marketing, and event management during the summer season.

Responsibilities

• Report to the General and Artistic Director for all scheduled activities; tasks may also be delegated by other administrative staff as designated by the General and Artistic Director
• Work closely with the General and Artistic Director and administrative team to complete assigned tasks
• Assist Management Associate with production ticketing, digital and paper program creation, and other marketing tasks as assigned
• Serve as copy editor and content creator for all printed and digital materials, including digital programs for all recitals and performances
• Assist with social media brainstorming and content publishing
• Assist with archival video and photography
• Provide administrative assistance and serve as liaison to interworking departments, such as Production, Costumes, Wigs & Makeup, Music, and Administration
• Liaise with CI Marketing to request digital and print collateral
• Liaise with CI Ticketing and FOH teams to provide assistance at all ticketed and ushered events
• Act as a resource for all company members on departmental as well as organization policies/procedures
• Use professional communication skills to answer a high volume of phone calls and emails, answer widely variable questions, respond in a timely manner to all inquiries and relay complete messages/information as required. Answer any questions company members might have about the company
• Maintain company records and filing systems. Author routine email correspondence and complete daily mail distribution
• Responsible for communicating all issues to the Manager and responding to company issues in a timely manner
• Provide event and front of house support for all events; mainstage and ancillary (i.e., opera invasions, song recitals, guild events, staff parties, etc.)

Skills

• Professional communication skills to answer a high volume of phone calls and emails
• Ability to respond in a timely manner to all inquiries and relay complete messages/information as required
• Experience in copy editing and content creation for printed and digital materials
• Ability to assist with social media brainstorming and content publishing
• Experience with archival video and photography
• Administrative assistance skills and ability to serve as a liaison to interworking departments
• Ability to maintain company records and filing systems
• Experience in providing event and front of house support for events
• Ability to communicate all issues to the Manager and respond to company issues in a timely manner
• Flexibility to work evenings, weekends, and/or holidays as required
• Ability to work an average of 40-hours/week, with some opportunity for overtime

Benefits

• Round-trip travel stipend and housing are provided.
• $500 referral bonus (less taxes) for active employees referring a new candidate who is hired and remains employed for at least 90-days from the first physical date of work.
• Employer-provided housing and parking off-grounds.
• Employee must provide their own transportation to and from their housing and workplace.
• Traditional Chautauqua gate pass, free of cost, which provides access to many of our programs at the Amphitheater.

Company Overview

Company H1B Sponsorship