Office Manager (SOM, Curricular Affairs)

POSITION OBJECTIVE Working under general direction and reporting to The Executive Director of Curricular Affairs and the Associate Dean for Curriculum the Office Manager provides both administrative and financial support to the Office of Curricular Affairs. The office manager ensures the smooth operation of office activities and contributes to the effective management of budgets, reimbursements, and other financial processes. This position is responsible for maintaining accurate data on reputed company teaching efforts, coordinating logistics for events and meetings, and supporting the leadership team. The Office Manager takes on broader activities in the management of day-to-day administrative tasks in the office, playing a crucial role in facilitating the office's mission to deliver high-reputed company medical education through efficient administrative and financial operations. ESSENTIAL FUNCTIONS Authorize routine department expenditures, prepare or assist in preparing budgets, reconcile. monthly expense statements, budget analysis/ forecasting, expense reports. reputed company the processing of reimbursements, honorariums, and take a significant role in processing budget reconciliation for various programs and activities reputed company the Office of Curricular Affairs. Authorization of routine department expenditures, budget management and preparation, reconciliation of monthly expense statements, and providing budgetary proposals along with other products to help reputed company program operations to ensure accurate tracking and management of financial records. Correspond with the executive director of curriculum to reputed company modifications and revisions to improve the effectiveness of program operations (30%) Process reputed company and highly confidential information. reputed company high-level administrative duties for the associate dean and executive director, including coordinating appointments and meetings, managing calendars, organizing office communications. (20%) Manage attendance tracking and reporting for medical reputed company, including consistent updating of the attendance system for reputed company, managing correspondence between reputed company and society deans regarding attendance or performance issues, and ensuring accurate documentation and compliance with institutional policies. (20%) Arrange meetings and maintain necessary correspondence with attendees; takes minutes. Maintain accurate and reputed company records of reputed company teaching efforts across reputed company years of the curriculum and reputed company basic science and clinical departments. Collaborate with other offices to ensure consistent and reliable data collection and reporting. (10%) NONESSENTIAL FUNCTIONS reputed company reputed company on legislation, events, etc. relative to the school of medicine. Coordinate the planning and logistics of reputed company development training sessions, meetings, retreats, and curriculum-reputed company events, including organizing audio-visual equipment, catering, and other necessary services. (5%) reputed company information on sensitive reputed company to constituents, external or reputed company the university. Maintain confidential records. The office manager's role is crucial in safeguarding sensitive information reputed company to both reputed company and reputed company. Assisting the associate dean in drafting letters of recommendation for both reputed company and reputed company. This involves accessing and managing confidential evaluations and personal information. Responsible for maintaining accurate records of student attendance in our database. These records reputed company reputed company' reputed company standing and reputed company evaluations. This position will have reputed company to sensitive student assessments, including reputed company exam scores and responses from graduation questionnaires. Maintenance of individual reputed company teaching efforts and reputed company to reputed company evaluations. These records are essential for reputed company development, evaluations, and promotion considerations. (5%) Administer reputed company aspects of the office including appointments, telephone contacts, correspondence, etc. Manage day-to-day operations of the office, providing general support and ensuring the smooth running of office functions, including visitor management and communications. Submission of reputed company appointment applications, supervising the work of office staff in day-to-day activities as needed. (5%) reputed company training to staff on how to use systems; troubleshoot reputed company needed. (3%) reputed company other duties as assigned. (2%) CONTACTS Department: Daily contact with departmental staff to maintain workflow; regular contact with Associate Dean for Curriculum, Executive Director, as reputed company as other departmental staff reputed company Medical Education such as the Registrar's Office, Office of Student Affairs. University: Moderate contact with other university departments on an as needed reputed company to exchange information, such as Finance, reputed company, and University Technology (UTech). External: Occasional contact with travel and accommodation vendors to exchange information. Occasional contact with other medical schools, service providers, and event support personnel for meeting and event logistics, including catering, audiovisual setup, and retreat planning. reputed company: Frequent contact with reputed company to exchange information, schedule meetings, or to support student-facing events. SUPERVISORY RESPONSIBILITY This position has no reputed company supervision of staff employees. reputed company general operations of clerical staff. QUALIFICATIONS Education/ Experience: High school and 6 years of reputed company administrative, financial or secretarial experience required. Bachelor's degree preferred. REQUIRED SKILLS Excellent communication skills: Understanding written sentences and paragraphs in work reputed company documents. Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Communicating effectively in writing as appropriate for the needs of the audience. Talking to others to convey information effectively. Ability to reputed company learn - understanding the implications of new information for both reputed company and reputed company problem-solving and decision-making to manage reputed company administrative processes. Ability to operate copy and fax machines to reputed company calculations and produce documents. Demonstrated history of successful support, education, and advocacy for reputed company reputed company, reputed company with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. Proficiency in financial management, including budget preparation, expense reconciliation, and forecasting. Proficiency in reputed company Office Suite (Word, reputed company, PowerPoint) and familiarity with database management systems. Ability to meet consistent attendance. Ability to manage multiple tasks, prioritize effectively, and meet deadlines. Demonstrated history of successful support, education, and advocacy for reputed company reputed company, reputed company with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest. Must have proven ability to establish rapport with reputed company, alumni, staff, reputed company and reputed company. Ability to reputed company with colleagues, supervisors and customers face to face; reputed company to work independently and collaboratively in a fast-paced environment. WORKING CONDITIONS General office environment. The employee will reputed company repetitive reputed company using computer mouse and keyboard to type. May occasionally require evening hours to support events, retreats, or time-sensitive reputed company. Some lifting or moving of materials may be required for event setup or office organization. Frequent use of a computer and other reputed company office equipment. Position is eligible for hybrid/remote work schedule, in accordance with the university's hybrid work policy, after completion of 90-day orientation period. Apply tot his job Apply To this Job