Senior Human Resources Coordinator job at University of Texas at Austin in Austin, TX

Senior Human Resources Coordinator Location: Austin United States Job Description: Job Posting Title: Senior Human Resources Coordinator, Jackson School of Geosciences ---- Hiring Department: John A and Katherine G Jackson School of Geosciences ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status ---- Location: UT MAIN CAMPUS ---- Job Details: Purpose The Senior HR Coordinator for the Jackson School serves as the senior-level processing and coordination expert for complex, high-volume human resources transactions. This position is responsible for coordinating and executing student employment, research affiliate, fellowship, temporary hire, summer program, and visa-related processes with a high degree of accuracy, compliance, and accountability. As a key operational coordinator within the School, this role ensures HR processes are executed consistently, documented clearly, and aligned with university policies and regulatory requirements. The Senior HR Coordinator plays a critical role in maintaining operational continuity and delivering responsive, detail-oriented service in a dynamic academic environment. This position is based in person on the UT Austin main campus, with hybrid flexibility available for discussion at time of hire. Responsibilities Lead Student & Affiliate HR Coordination: Oversee daily HR operations related to student employment and research affiliate transactions. Partner with the HR Admin to organize and streamline processes, maintain accurate records, and deliver responsive, proactive, high-quality customer service to the Jackson School’s student population. Ensure timely approvals, process transactions efficiently, and handle sensitive and confidential information with discretion. Coordinate planning activities to support student employment needs across the School. Graduate Student Support & Financial Processing: Manage graduate student support processes, including fellowships, awards, tuition payments, and related financial transactions. Collaborate closely with the Graduate Program Administrator, Fellowships Coordinators, Grants Coordinators, and other stakeholders to ensure accurate and timely appointments and payments. Reconcile records, prepare reports, and approve research unit student and affiliate appointments in Workday. Provide onboarding and guidance regarding university waivers and insurance processes. Process all student awards (including OCR, Analytical Fee, Presidential EPS, and departmental/programmatic awards). Support student job postings and coordinate all summer program appointments (including GeoFORCE, RTX, and REUs). HR Operations Coordination & Backup: Regularly run reports, organize information, and provide communication with key customers and stakeholders regarding HR functions. Provide backup support for broader HR functions, including recruitment, compensation, performance management, timekeeping, and employee separations. Policy Guidance & Staff Support: Advise faculty and staff on HR policies, regulations, and procedures related to recruitment, compensation, and performance management. Maintain organized documentation of processes and updates. Participate in relevant HR training and provide ad hoc support to the HR Director on projects. Visa Coordination: With HR Admin, Serve as liaison to the UT International Office to coordinate appropriate visa processing for international staff and faculty. Process Improvement & Reporting: Document and maintain standard operating procedures to ensure transparency and accessibility of HR processes. Keep stakeholders informed of updates and changes. Develop and track metrics to evaluate process effectiveness. Prepare research summaries, reports, presentations, charts, and other materials as requested. Other duties as assigned. Required Qualifications Bachelor’s degree. Minimum of five (5) years of experience in a human resources function. Demonstrated ability to: Work collaboratively while managing multiple projects independently Exercise sound judgment, discretion, and confidentiality Communicate clearly and professionally in both written and verbal formats Provide high-level customer service in a dynamic environment Interpret and apply local, state, and federal employment laws Manage a high volume of work with accuracy and attention to detail Adapt to change with professionalism and initiative Strong proficiency in Microsoft Office Suite, particularly Outlook, Word, and Excel. Relevant education and experience may be substituted as appropriate. Preferred Qualifications More than the required experience. Experience supporting student employee HR processes Experience with Workday, ServiceNow, and Smartsheets Knowledge of UT Austin policies and procedures Prior experience in a university or governmental HR environment Successful candidates will demonstrate strong organizational skills, attention to detail, problem-solving ability, integrity, resourcefulness, self-motivation, and the ability to manage confidential information while meeting deadlines. Salary Range $72,000+ depending upon qualifications Working Conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Required Materials Resume/CV 3 work references with their contact information; at least one reference should be from a supervisor Letter of interest Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following: E-Verify Poster (English and Spanish) [PDF] Right to Work Poster (English) [PDF] Right to Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701. Apply tot his job Apply To this Job