Church Business Administrator - Calvary Baptist Church

Church Business Administrator - Calvary Baptist Church Church Business Administrator PLEASE NOTE THAT THE POSTED SALARY RANGE IS A FULL-TIME EQUIVALENT SALARY RANGE. THE RANGE FOR 18 HOURS PER WEEK IS $28,000 - $30,000. Job Summary: The Church Business Administrator (CBA) serves as Calvary’s administrative and operational leader, focusing on operations, financial and budgetary management, human resource management, and supervision of the facilities, operations, and administrative staff at Calvary. As the leader of the administrative and operational aspects of the church, the CBA needs strong leadership skills to ensure the smooth operation of the support functions required for the church to operate efficiently and effectively. The CBA will also work collaboratively with pastoral staff, lay leadership (Treasurer, Property Deacons, and Staff Relations Deacon), and direct reports to fulfill the vision, mission, and ministries of the church. Status: Exempt, part-time, at-will employee Hours: 18 hours per week Schedule: Working on-site with a regular schedule is preferred, however there is flexibility to work from home as needed and approved. On-site presence is important when other staff and significant events are in the building, to serve as a resource for building partners, guests, staff, and members of the congregation. A proposed schedule might include 4 hours on Monday, 5 hours on Tuesday, 5 hours on Wednesday, and the remaining 4 hours on Thursday and/or Friday. The selected schedule may vary if there are weekend events requiring the CBA’s presence. Direct Reports: Facilities and Operations Manager, Accounting Assistant and other accounting staff or contractors, Administrative Assistant (shared supervision with Senior Pastor) Indirect Reports: Custodian, Security, and Set-up Reports to: Senior Pastor (primarily), and Staff Relations Deacon (secondarily) Proficient In: QuickBooks, Microsoft 365 (including Outlook, Word, Excel, PowerPoint) Willing to Learn: ConnectPay, Planning Center, PEOPLE Church Management Software, Slack, Asana, Zoom Job Duties: OPERATIONS MANAGEMENT • Serve as decision-maker and signatory for Calvary on all executive/administrative/legal/tax/facilities matters up to assigned signatory authority. Spokesperson to the public on these matters • With the Treasurer, monitor compliance with tax authorities to maintain 501(c)(3) status • Advise Senior Pastor of matters that may have impact beyond normal scope (e.g. permanence, direction, controversy, values, or financial impact indicate that the issue should be elevated to the next level for consideration before a decision is made) • Participate in strategic planning or similar processes; responsible for tracking progress and following up with those responsible for achieving established goals • Manage church legal matters FINANCIAL, BUDGETARY, AND STEWARDSHIP • Manage the activities of the Accounting Office personnel and volunteers, providing direction and ensuring accuracy, timeliness, compliance, and adherence to internal controls and policies • Oversee financial risk management programs, including managing and mitigating fraudulent scamming/phishing incidents • Supervise processing of payroll, tax and benefit deductions, and timekeeping system, and be prepared to serve as back-up for payroll tasks as necessary • Monitor Calvary financials to support budget adherence, report variances, and suggest corrective action as necessary • Follow purchasing protocols, give final approval for all purchases up to signatory authority limits • Support the deacons and staff working on stewardship in congregational communications and developing stewardship campaigns or other methods of income generation • Demonstrate forward-thinking financial strategies to ensure long-term sustainability • Support the Treasurer in the financial work assigned to that role as requested BUILDING AND PROPERTY • Supervise and collaborate with the Facilities and Operations Manager, who (with Property Deacons and the Technology Volunteer) is responsible for internal and external building usage, facilities and systems management, risk management, insurance, maintenance, purchasing, and other building-related administrative tasks HUMAN RESOURCES • Maintain current knowledge of local, state and federal HR regulations and employer tax requirements • Collaborate with the Staff Relations (SR) Deacon to ensure a Human Resources function that is of high quality and legally compliant • Determine with the SR Deacon which HR functions and tasks should transition to the CBA role, and which should remain under the purview of the SR Deacon and SR Committee or the Senior Pastor. Implement this transition as agreed upon with the SR Deacon and Senior Pastor. • Duties to be assumed may include: • Coordinate staff recruitment process, interviews, references, offer letters, and related documentation • Coordinate onboarding, evaluation, and offboarding processes for all staff • Write job descriptions • Prepare annual compensation and benefit statements for staff • Duties which may continue in partnership with Staff Relations might include: • Establish Staff Relations budget • Maintain and update staff policy handbook • Manage annual benefits open enrollment and determine plans to be offered, cost-sharing, or other options • Evaluate appropriate compensation levels for staff positions STAFF LEADERSHIP FUNCTIONS • Supervise administrative and operational staff; meet with them regularly, offer guidance, and provide written performance evaluations • Ensure administrative and operational staff development as needed for success STAFF FUNCTIONS • Effectively use all forms of communication, including in-person, oral and written, digital and print • Respond timely to all communication, including phone, email, text, and Slack • Support church leadership in short- and long-term planning processes • Attend staff meetings and participate in staff development activities as requested CORE COMPETENCIES Change Agent, Communication, Creativity, Develop Others, Embrace and Encourage Diversity, Enthusiasm and Compassion, Ethics and Integrity, Flexible, Adaptable, and Understanding, Leadership Courage, Interpersonal Skills, Organization and Initiative, Organization and Planning, Personal and Spiritual Maturity, Problem Solving, Results Driven, and Servant Leader. 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