Events Office Administrator (Remote)

Events Office Administrator (Remote) Philadelphia, PA (Fully Remote) Department: Gifts & Planned Giving – Philadelphia Campus Duration: March 1, 2026 – June 1, 2026 Schedule: Up to 20 hours/week | 4 days/week | 9:00 AM – 5:00 PM EST Pay Rate: $15 to $22/hr on W2 Position Summary We are seeking a detail-oriented and highly organized Events Office Administrator to provide advanced administrative and data management support for the Gifts & Planned Giving team. This fully remote role supports executive-level event preparation, donor communications, scheduling coordination, and database management. The ideal candidate thrives in a fast-paced environment, demonstrates exceptional discretion with confidential donor information, and has strong data entry and organizational skills. Key Responsibilities Administrative Support • Triage and route internal/external calls; provide prompt and courteous assistance. • Schedule and coordinate meetings, interviews, conferences, and committee activities. • Prepare presentations, reports, letters, memoranda, and related documentation. • Manage calendars, appointments, and travel arrangements. • Process travel forms, invoices, check requests, and expense reports. • Support reception desk coverage and front desk communications (as needed). • Assist with new hire onboarding and timekeeping processes. Event & Donor Support • Support large-scale event preparation through timely and accurate data entry. • Communicate with donors via phone as required. • Assist with registration tables, name tag creation, and on-site event logistics (if needed). • Maintain donor confidentiality at all times. Data & Systems Management • Utilize Raiser’s Edge (RE) and/or Salesforce to: • Code gifts and update donor biographical information. • Enter notes and maintain records. • Run reports and create exports for spreadsheets. • Execute mail merges, labels, and envelopes. • Maintain charts, files, correspondence, and reporting systems. • Assist staff with basic technical troubleshooting (Word, Excel, Outlook). • Participate in cross-training initiatives for collaborative team support. Office Operations • Oversee and order office supplies. • File, fax, shred, and manage physical/digital records. • Support internal systems and reporting improvements. Required Qualifications • High School Diploma or GED required (associate’s degree preferred). • Strong data entry accuracy and timeliness. • Excellent written and verbal communication skills. • Ability to manage multiple deadlines in a fast-paced environment. • High level of discretion with confidential donor information. • Strong organizational and interpersonal skills. • Proficiency in Microsoft Office (Word, Excel, Outlook). • Customer-focused mindset with strong collaboration skills. Apply tot his job Apply To this Job