PROPOSAL WRITER (HYBRID)

GreenShield is a not-for-profit organization focused on improving health for all Canadians. They are seeking a Proposal Writer to facilitate the preparation of proposals and RFP responses, working closely with cross-functional teams to tailor proposals to meet the specific needs of prospective clients.

Responsibilities

• Complete a thorough analysis of the requirements to respond to various RFx procurement processes
• Act as a Project Manager to all stages of the proposal process including the coordination and leading of kick-off and status meetings, and delivering all proposals in advance of the submission deadline
• Mobilize key stakeholders’ contribution efficiently and in a timely manner
• Ensure 100% compliance with procurement requirements and the on-time submission of all proposals and RFx responses
• Develop clear, accurate, and compelling content to respond to the specific needs of the prospective client(s)
• Write and edit proposals for readability, consistency, and appropriate tone
• Draft new content to customize responses, where appropriate
• Monitor and manage “look and feel” of final proposal documents by editing for style, accuracy, content and quality of language
• Contribute to the development and maintenance of a central database of proposal content
• Support coordination of non-standard proposals
• Collaborate on any other communication writing on an ad hoc basis
• Performs other duties as assigned by management

Skills

• Excellent written and verbal communication skills in English (French is an asset)
• Strong writing skills with the ability to simplify complex concepts into clear, concise material
• Resourcefulness, adaptability, and decisiveness in tasks and challenges
• An aptitude for project management and collaboration with various stakeholders
• Thoughtful problem-solving, coupled with confidence to present innovative ideas
• Ability to calmly organize and prioritize responsibilities in a deadline-driven environment
• Strong attention to detail, combined with an entrepreneurial mindset and customer focus
• Bachelor's degree in communication, marketing, social sciences, or a related field
• Previous experience in communication or responding to Requests for Proposals (RFPs) and Requests for Information (RFIs)
• Advanced computer skills in Microsoft Office applications
• Demonstrates a positive attitude, eagerness to learn, and ability to maintain strong internal relationships
• Capable of working independently while contributing to team objectives
• Maintains consistency in meeting deadlines without compromising quality
• Proficiency in English is required for this position
• Experience in insurance, group benefits, mental health, or related industries
• APMP Foundation Level certification (or above) or knowledge of APMP best practices
• Proficiency with proposal management tools such as Responsive (RFPIO) or Loopio

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