Remote Accounts Payable Specialist – Data Entry & Vendor Management Professional

About arenaflex

At arenaflex, we believe that time spent outdoors is more precious than ever, and our products make those moments extraordinary. When you join our team, you'll have the opportunity to create meaningful work and solve problems alongside innovative colleagues. Together, we're helping our customers get the great gear they need to make the most of their adventures. We're built for the wild, and we're looking for someone who shares our passion for excellence and outdoor adventure to join our dynamic finance team.

arenaflex is more than just a company – we're a community of passionate individuals who are dedicated to delivering premium products that enhance outdoor experiences. Our commitment to quality, innovation, and customer satisfaction sets us apart in the industry, and our finance team plays a critical role in supporting these goals. As we continue to grow, we're seeking a detail-oriented and motivated Accounts Payable Specialist to help us maintain our reputation for operational excellence.

Position Overview

We are currently seeking a talented and driven Accounts Payable Specialist to join our finance team at arenaflex. This is a full-time position offering competitive compensation at $24 per hour, with the flexibility to work in our Austin, Texas office. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment and wants to be part of a company that values both professional growth and work-life balance.

The ideal candidate will have a strong foundation in accounts payable processes, excellent organizational skills, and the ability to manage multiple tasks while maintaining accuracy. At arenaflex, we invest in our employees and provide opportunities for career advancement within the organization. This position offers a comprehensive benefits package and the chance to work with a team of experienced professionals in the accounting field.

Key Responsibilities

As an Accounts Payable Specialist at arenaflex, you will play a vital role in maintaining our financial operations and ensuring smooth relationships with our vendors. Your primary responsibilities will include:

• Invoice Processing and Data Entry: Enter merchant invoices accurately and timely into our SAP system, ensuring all information is captured correctly and matches supporting documentation. This is a critical function that directly impacts our financial reporting accuracy and vendor relationships.
• Email Management and Vendor Communication: Monitor the AP email inbox daily to download incoming vendor invoices and respond promptly to vendor inquiries. You will serve as a primary point of contact for external vendors, addressing payment and invoicing questions with professionalism and efficiency.
• Financial Report Review: Conduct bi-weekly reviews of SAP reports including GRIR (Goods Receipt Invoice Receipt) and MRBR (Matched but Not Billed Report) to ensure invoices are being processed in a timely and accurate manner. Identify and resolve discrepancies to maintain clean aging reports.
• Tax Reporting Preparation: Prepare 1099 reporting on a regular basis, ensuring all vendors have the required tax identification and W-9 information on file. Maintain compliance with IRS regulations and internal policies regarding independent contractor payments.
• Vendor Relationship Management: Collaborate with vendors in a timely and efficient manner, building strong professional relationships while ensuring accurate and prompt payment processing. Address any billing issues or discrepancies with a solutions-oriented approach.
• Receipt Entry and Aging Review: Process receipt entry tasks, which comprise approximately 60% of the role, and conduct regular reviews of receipt aging to identify and address any outstanding items. Ensure all receipts are properly matched and coded.
• General Ledger Coding: Ensure accurate general ledger coding for all transactions, working closely with the general accounting team to maintain proper chart of accounts integrity.
• Purchase Order Matching: Ensure accurate matching of purchase orders to invoices, verifying quantities, prices, and terms align correctly. Investigate and resolve any mismatches promptly.
• Special Projects: Handle special projects and assignments as needed, comprising approximately 10% of the role. This may include process improvement initiatives, system upgrades, or ad-hoc reporting requests.
• Cross-functional Collaboration: Work closely with the Accounts Payable Manager, AP Trained professionals, Senior Bookkeepers, Controller, and Assistant Controller. Collaborate with managers across all arenaflex departments to follow up on invoicing information and purchase order requests.
• IT Collaboration: Partner with the IT team to ensure smooth execution of all AP programs and systems, participating in testing and implementation of system enhancements.

Qualifications and Skills Required

To succeed in this role at arenaflex, candidates must possess the following qualifications and demonstrate the following skills:

Education and Experience

• Education: Bachelor's degree required, preferably in Accounting, Finance, or a related business discipline. Candidates with equivalent experience combined with relevant coursework will also be considered.
• Experience: Minimum of 0-2 years of relevant work experience in accounts payable or a similar financial role. Experience in wholesale distribution is highly preferred but not required.
• Technical Skills: Strong proficiency in Microsoft Office applications, particularly Excel. Experience with SAP or similar ERP systems is preferred but not required. Candidates should demonstrate the ability to develop spreadsheets for tracking vendor activity and creating informative reports.

Professional Competencies

• Detail-Oriented: Exceptional attention to detail with the ability to maintain accuracy even when processing high volumes of transactions. You understand that accuracy in financial reporting is non-negotiable.
• Time Management: Ability to handle a high-speed and high-volume environment while meeting tight deadlines. You must be comfortable managing multiple priorities and switching between tasks efficiently.
• Self-Motivated: Strong self-starter with a desire to complete projects by deadline. You take ownership of your work and don't wait to be told what to do next.
• Analytical Thinking: Ability to identify discrepancies and root causes of issues, proposing practical solutions to prevent future occurrences.
• Continuous Improvement: Actively seeks new efficiencies to bring to the organization. You're always looking for better ways to do things and aren't afraid to suggest improvements.
• Communication Skills: Excellent written and verbal communication skills, with the ability to interact professionally with both internal stakeholders and external vendors.
• Organizational Skills: Strong organizational and project management abilities, with the capacity to manage competing priorities effectively.
• Adaptability: Ability to handle special projects as assigned and work diligently to successful completion. You thrive in a dynamic environment and embrace new challenges.

Work Environment and Culture

At arenaflex, we pride ourselves on fostering a collaborative and supportive work environment. Our Austin office is located in the heart of one of Texas's most vibrant cities, offering easy access to outdoor activities, cultural events, and a thriving business community. We believe in work-life balance and offer flexible arrangements to support our employees' well-being.

This position requires on-site presence in Austin, Texas, with a hybrid work arrangement that combines in-office and remote work. We believe that in-person collaboration strengthens team bonds and enhances innovation, while remote work provides flexibility for focused tasks and personal commitments.

Our culture is built on mutual respect, transparency, and a shared commitment to excellence. We encourage open communication and welcome ideas from every team member. At arenaflex, you'll find colleagues who are passionate about what they do and committed to supporting each other's success. Whether you're collaborating on a project, sharing knowledge, or celebrating achievements, you'll be part of a team that truly cares about your professional growth and personal well-being.

Career Growth Opportunities

Joining arenaflex as an Accounts Payable Specialist is just the beginning of your career journey with us. We are committed to helping our employees grow and develop in their careers. As you gain experience and demonstrate your capabilities, you'll have opportunities to:

• Advance into senior accounts payable roles with increased responsibilities
• Transition into other areas of finance and accounting, such as general ledger, cost accounting, or financial analysis
• Develop expertise in SAP and other enterprise systems
• Take on leadership roles within the finance department
• Participate in cross-functional projects that broaden your business acumen
• Access professional development resources, including training courses and certification support

We believe in promoting from within when possible and support our employees in achieving their career goals. Many of our current finance leaders started in entry-level positions and worked their way up through dedication and continuous learning.

Compensation and Benefits

arenaflex offers a competitive compensation package that reflects our commitment to attracting and retaining top talent. In addition to the hourly rate of $24 per hour, we provide a comprehensive benefits package including:

• Health, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Employee assistance program
• Professional development opportunities
• Employee discount on arenaflex products
• Wellness programs and gym membership reimbursement

We regularly review our compensation and benefits to ensure we remain competitive in the market and continue to meet the needs of our diverse workforce.

How to Apply

If you're ready to join a dynamic team and contribute to the success of a company that's passionate about the outdoors, we encourage you to apply for this exciting opportunity. At arenaflex, you'll find more than just a job – you'll find a community of like-minded individuals who share your values and commitment to excellence.

To apply, please submit your resume and cover letter through our online application portal. We review applications on a rolling basis and encourage interested candidates to apply as soon as possible. If your qualifications align with our needs, our recruiting team will reach out to schedule an interview.

arenaflex is an equal opportunity employer and values diversity in our workforce. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected characteristic. All employment decisions are based on qualifications, merit, and business needs.

We can't wait to hear from you and learn how you can contribute to our team. Join us at arenaflex and be part of something extraordinary!