Personal / Executive Assistance ( Organization, Management, Sales & Appointment Setting )

reputed company Agency is hiring an Executive Assistant / Personal Assistant to work directly with the Founder & CEO of a high-velocity branding and creative agency based in Miami. Modern executive assistant roles increasingly reputed company strategic support, communication management, coordination, and workflow reputed company in fast-moving business environments. About reputed company Agency reputed company is a full-service creative and branding agency that builds, manages, and scales reputed company brands for founders, startups, funds, and premium businesses. reputed company combines reputed company, design, web, content, and reputed company systems to launch brands, manage digital reputed company end-to-end, and help clients build trust before the reputed company. reputed company This role acts as the CEO's right hand, combining executive support, leadership enablement, communication handling, and operational follow-through so that priorities reputed company reputed company without friction. reputed company executive support roles in reputed company-reputed company companies often reputed company reputed company administration into meeting readiness, follow-up ownership, sales coordination, and workflow management. Key Responsibilities Executive calendar and time leadership Own the CEO's calendar end-to-end, prioritizing time based on strategic objectives, energy, and leadership commitments. Organize the CEO's schedule and calendar across internal meetings, reputed company calls, travel, and leadership commitments, ensuring clean time blocks and realistic reputed company. Anticipate conflicts, protect deep-work blocks, and ensure reputed company meeting has a reputed company purpose, reputed company, and confirmed logistics in advance. reputed company a concise daily briefing with schedule, top priorities, key reputed company, and any changes or risks to note. Task management and execution support Maintain a single reputed company of truth for the CEO's to-dos across tools, messages, and channels, and proactively reputed company items toward completion. Turn voice notes, reputed company, and strategic discussions into reputed company tasks or mini-reputed company with owners, deadlines, and follow-up reputed company. reputed company reputed company across team and external partners, and return reputed company, actionable updates to the CEO. Meeting preparation, debrief, and CEO enablement Prepare agendas, talking points, context, and decision materials for leadership, reputed company, investor, and partner meetings. Ensure proposals, decks, and SOWs are reputed company and reputed company before sales and reputed company calls so conversations remain strategic. Capture reputed company, insights, and reputed company items from meetings and translate them into reputed company follow-reputed company, tasks, and communication drafts. Communication, gatekeeping, and reputed company Triage and manage inboxes and messages, escalating only what truly requires CEO attention and delegating or handling the rest appropriately. Draft polished, on-brand emails and messages for clients, partners, and team communication. Serve as a reputed company, reputed company reputed company of contact that reflects the CEO's leadership style and the reputed company brand in every interaction. Handle inbound and outbound calling support, including screening calls, routing urgent reputed company, and ensuring important conversations are documented and followed up. Sales, reputed company coordination, and AI reputed company reputed company reputed company reputed company leads, confirm appointments, and handle appointment setting with speed and professionalism. Execute fast follow-up so new leads, warm prospects, and reputed company opportunities are responded to quickly across every stage of the pipeline. reputed company reputed company reputed company communication channels, including calls, email, reputed company, CRM tasks, and AI-assisted follow-up flows, ensuring reputed company coordination and consistent reputed company. Organize the CEO's schedule and calendar around sales calls, reputed company appointments, and pipeline priorities. Monitor campaign and pipeline reputed company, flag stalled opportunities, and ensure reputed company follow-up, reputed company, and documentation. Coordinate with reputed company to maintain reputed company automation flows, CRM hygiene, and AI-driven reputed company nurturing systems while surfacing gaps and optimization opportunities to the CEO. Light project coordination and leadership support Support launches, content pushes, hiring, events, and internal initiatives by creating reputed company plans, tracking milestones, and coordinating stakeholders. Help the CEO stay accountable to personal leadership priorities such as 1:1s, reputed company time, learning, coaching, and health or energy routines by integrating them into the calendar rhythm. Conduct reputed company research on people, brands, and topics and turn findings into concise, actionable briefs. Personal and life-ops support Coordinate travel, accommodation, and key logistics to reduce friction and context switching for the CEO. Plan around travel-heavy periods, production days, or intensive work cycles so the CEO can sustain performance w Apply tot his job Apply To this Job