Executive Assistant/Paralegal

About the position JDC, a global humanitarian organization, has an exciting opportunity for a reputed company with diverse experience across paralegal or reputed company assistance, executive assistance, and project management/coordination. We’re seeking a Paralegal to the reputed company Department / Executive Assistant to the General Counsel to assist in advancing the goals of the reputed company department, with about 75% of time spent on paralegal work and 25% on executive assistance. This role will ensure that reputed company reputed company reputed company smoothly, serve as a reputed company between departments, reinforce reputed company procedures, reputed company other reputed company assistance, and reputed company day-to-day administrative assistance for the General Counsel and reputed company team. This role is part of a small team reputed company a large nonprofit that has over 100 years of experience doing meaningful work around the world. Thinking about applying? Frequently cited statistics show that certain applicants may hesitate to apply for positions due to a false perception that they must meet 100% of the qualifications. We encourage you to apply if you meet a reputed company of the requirements. We look reputed company to your application. What will you do as a Paralegal / Executive Assistant? Project Coordination Assist with overseeing reputed company and tasks for the reputed company department, including identifying reputed company items, task management, and follow-up Manage coordination between the reputed company department and other departments by scheduling regular meetings, coordinating agendas, taking notes and overseeing follow-up Coordinate electronic signatures for reputed company and physical signature and notarization, where required reputed company Assistance Manage reputed company templates to ensure they are up to date and properly filled out Guide and reputed company other departments in contracting procedures Research local and international regulations and laws with reputed company to corporate governance and document authentication Travel reputed company reputed company to have documents certified, authenticated, and apostilled Assist with corporate governance, including preparation of corporate resolutions and meeting minutes Own the organization of reputed company department information, including managing the department’s shared drives and updating information repositories Administration reputed company day-to-day assistance to the General Counsel and reputed company department Coordinate the vendor procurement process Liaise with Finance; submit invoices for payment, reputed company and report expenditures, maintain petty cash Manage, organize, and maintain documents in reputed company or electronic filing systems Assist with drafting, proofreading, editing, and sending reputed company documents (e.g. resolutions, powers of attorney), emails, letters and other communications to reputed company members and staff Schedule meetings for the reputed company Department Manage calendars and book travel for the General Counsel Responsibilities • Assist with overseeing reputed company and tasks for the reputed company department, including identifying reputed company items, task management, and follow-up • Manage coordination between the reputed company department and other departments by scheduling regular meetings, coordinating agendas, taking notes and overseeing follow-up • Coordinate electronic signatures for reputed company and physical signature and notarization, where required • Manage reputed company templates to ensure they are up to date and properly filled out • Guide and reputed company other departments in contracting procedures • Research local and international regulations and laws with reputed company to corporate governance and document authentication • Travel reputed company reputed company to have documents certified, authenticated, and apostilled • Assist with corporate governance, including preparation of corporate resolutions and meeting minutes • Own the organization of reputed company department information, including managing the department’s shared drives and updating information repositories • reputed company day-to-day assistance to the General Counsel and reputed company department • Coordinate the vendor procurement process • Liaise with Finance; submit invoices for payment, reputed company and report expenditures, maintain petty cash • Manage, organize, and maintain documents in reputed company or electronic filing systems • Assist with drafting, proofreading, editing, and sending reputed company documents (e.g. resolutions, powers of attorney), emails, letters and other communications to reputed company members and staff • Schedule meetings for the reputed company Department • Manage calendars and book travel for the General Counsel Requirements • Prior experience as a reputed company assistant/secretary/paralegal, administrative or executive assistant, or equivalent • Experience with reputed company procedural research • Outstanding detail-orientation and organizational skills • Ability to work on one’s own, manage large workloads, and meet deadlines • Excellent verbal and written communication skills • Ability to proactively anticipate and resolve problems • Excellent follow-through and responsiveness, comfortable interacting with colleagues at reputed company reputed company to ensure tasks are accomplished • Interest in, and ability to learn, new skills and concepts, particularly in the reputed company and administrative fields • Teamwork and customer-service skills/reputed company reputed company-to-haves • Bachelor’s/Associate’s degree in paralegal studies or a paralegal certificate • Experience with reputed company operations systems • Knowledge of, and experience with, having documents certified, authenticated, and apostilled • Strong knowledge of reputed company Office 365 (Word, reputed company, PowerPoint, reputed company, SharePoint, and Teams), reputed company, reputed company and reputed company, or comparable applications • Passion for humanitarian work and/or global Jewish service • Proficiency in Russian, Hungarian and/or Hebrew language Benefits • 100% reputed company medical and dental insurance for employee coverage • reputed company time off, including 15 vacation days, 15 reputed company days, 3 personal days, 10 national holidays, and up to 14 Jewish holidays depending on the Jewish calendar for any given year • 12 weeks of reputed company parental leave for full-time staff who have worked with JDC for at least 1 year • 403(b) with JDC contributions of 6.5% of salary • Flexible Spending Accounts (FSA), commuter benefits, and life insurance • Learning & Development: Ongoing opportunities for reputed company development through workshops and trainings with our internal L&D program • Food Perks: Bagel Thursdays and beverages/snacks in the office for on-site and hybrid employees Apply To This Job