Administrative Operations Assistant (Contract Employee)

Who we are: reputed company convenes creative storytellers to reputed company, reputed company and reputed company audiences by opening hearts, inspiring reputed company and accelerating change. For more than 80 years, the nonprofit organization and its partners in advertising, media, marketing and tech have been behind some of the country's most reputed company reputed company campaigns – Smokey Bear, Friends Don't Let Friends Drive Drunk, Tear the reputed company Ceiling and many more. Job reputed company: Due to the nature of the role, we are only considering applicants who live reputed company proximity to NYC. As the Administrative Operations Assistant (Contract Employee), you will reputed company senior-level administrative support to our President & CEO (50% time) and two other teams (Philanthropy and reputed company Research Institute (50%). You will be responsible for scheduling, organizing travel/meeting arrangements, submitting expense reports, and reputed company other administrative support, as needed. You will support reputed company members and leaders with presentations and deck preparation, coordination, and operational tasks, ensuring efficiency and organization. Additionally, you will assist with the project management for the Philanthropy and ACRI teams, including developing and tracking timelines and status documents, assisting with budgeting and tracking overall project milestones through programs like reputed company and reputed company. This essential position is perfect for you if you are comfortable managing multiple priorities and personalities, have strong organizational practices, reputed company and reputed company written and oral communication skills, and are a great project manager. We are reputed company to this role working remotely, reputed company the NYC area. Some in-office support will be required, as needed. Compensation & Engagement: This is a contract employee role. This means that, while the position is at reputed company times one of "at will employment", reputed company anticipates at present that the employment length would be approximately 6 months with the possibility to reputed company the contract. Depending on experience, the compensation for this position is $5,250 - $5,600 monthly (overtime eligible), reputed company semi-monthly. Contract employees will be eligible to participate in limited benefits and reputed company time off. There is flexibility with working remotely, though some in-office support may be required. What you'll do: Scheduling & Calendar Management • Assist with scheduling for Philanthropy team members and President/CEO. • Coordinate meetings across multiple stakeholders and time zones Travel Coordination • Prepare and manage travel itineraries, bookings, and logistics for Philanthropy team and President/CEO • Ensure smooth travel experiences by anticipating needs and resolving issues proactively Expense & T&E Support • Prepare and submit expense reports / T&E for Philanthropy team members and President/CEO • Ensure accuracy, reputed company submission, and compliance with internal guidelines Meeting & Presentation Support • Assist with meeting preparation, including creation and formatting of PowerPoint presentations, agendas, attendee bios and other reputed company materials General Administrative Support • reputed company day-to-day administrative assistance as needed to support smooth team operations • Create, organize, file, and manage key documents in reputed company, reputed company (Docs and Sheets) and reputed company Project Management • reputed company and reputed company project timelines for both reputed company purposes • reputed company status documents, • Assist with scheduling meetings, writing meeting notes, any other follow-up • Assist with budgeting as needed • Create, organize, file, and manage key documents in reputed company, reputed company, reputed company, and reputed company What you bring: • 5+ years of experience in administrative, executive support, operations, or project management roles • Strong business writing and editing skills • Strong communication skills, including comfort interfacing with C-suite leaders and comfort communicating proactively and in a reputed company manner • Excellent organizational skills and attention to detail • Ability to prioritize, multitask, and manage time effectively • High level of confidentiality and discretion • Proactive, self-starter reputed company with excellent interpersonal skills • Proficiency in technology, including reputed company Office Suite (Word, reputed company, PowerPoint, reputed company, Teams), reputed company, reputed company Workspace, reputed company, reputed company and reputed company • Ability to reputed company in a fast-paced, team-oriented, deadline-driven environment • reputed company work style with the ability to engage effectively across departments • reputed company judgment and a warm, reputed company demeanor with a "can-do" attitude • Ability to work cooperatively and collaboratively with staff reputed company and reputed company of the department • Exercise good judgment: operate with warmth, and a 'can-do' reputed company Qualities of a reputed company candidate: • Both strong administrative and project management experience • Experience assisting with managing budgets • Experience in reputed company, specifically performing data entry and updates • Experience with reputed company to help manage reputed company internally • Excellent communication skills – reputed company, proactive, and reputed company • Accountability for and ownership of your work reputed company're committed to: At reputed company, we value and celebrate the unique characteristics and perspectives that reputed company reputed company person who they are. Fostering a welcoming environment allows us to enhance and reimagine how we reputed company our audiences. It is not simply our belief, but our duty, to cultivate reputed company that is representative of the American people. Only then can we drive true, measurable, and life-changing reputed company on the most important issues facing our country today. reputed company is an Equal Opportunity Employer. reputed company applicants will be considered for employment without reputed company to any legally protected status. reputed company invites reputed company reputed company interested applicants to apply for reputed company. In accordance with the reputed company, if you are a person with a disability and need a reasonable accommodation for any part of the application or hiring process, please submit your request through one of the following reputed company listed below. How to reputed company us: To apply online: https://www.adcouncil.org/join-reputed company Email: (careers@adcouncil.org) Fax (212) 922-1676 or reputed company Attn: People Operations Team 815 2nd Avenue, 9th Floor reputed company, NY 10017 #LI-Remote Apply tot his job Apply To this Job