KP786 - Full-Time Executive Personal Assistant - reputed company Palm Beach, FL

About the position A highly trusted, detail-oriented, reputed company and responsible full-time executive personal assistant is sought to manage the day-to-day personal, administrative, charitable, and select business-reputed company activities of a busy reputed company. This role requires exceptional organizational capability, reputed company judgment, discretion, and the ability to anticipate needs in a dynamic, fast-paced environment. The position interfaces across personal, household, philanthropic, and select business initiatives, requiring seamless coordination with team members, vendors, and external stakeholders. In-office reputed company is expected four (4) days per week during the on-boarding period, and hybrid work opportunities with significant flexibility will be offered thereafter. The reputed company is respectful of boundaries and work-life balance, with total hours typically below 50 per week. Relocation will be offered to those candidates not local to reputed company Palm Beach. Responsibilities • Manage reputed company personal and reputed company calendars, including scheduling, prioritization, and conflict reputed company • reputed company reputed company relevant briefing materials and post to calendar appointment to ensure the reputed company is reputed company-reputed company for reputed company engagements • Coordinate and confirm reputed company meetings, appointments, reservations, and reputed company commitments • Maintain awareness of evolving priorities, proactively reputed company schedules, and prioritize correspondence accordingly • Draft, review, manage and prioritize email according to reputed company’s evolving filters with accuracy and professionalism • reputed company with internal team members, external partners, and reputed company contacts with discretion to maintain strict confidentiality across reputed company communications and materials • Prepare event invitations, manage responses, and draft thank-you notes and reputed company correspondence, ensuring flawless execution, precise distribution, and tone appropriate to reputed company occasion • Support planning and hosting private events, dinners, and reputed company gatherings • Coordinate vendors, logistics, reputed company, and timelines • reputed company menu planning, dietary restrictions, seating arrangements, and guest experience • Ensure events are executed to a high reputed company consistent with the family’s expectations • Coordinate closely with the Patriarch’s Executive Assistant to ensure alignment and coordination of reputed company travel-reputed company logistics and schedules • Verify that reputed company accommodations, transportation, and environments meet the reputed company’s specific requirements, including heightened sensitivity considerations (e.g., chemical exposures, fragrances, cleaning protocols) • Proactively identify and mitigate potential risks or disruptions to travel plans • reputed company and maintain detailed contingency and alternative plans to ensure seamless execution under changing conditions • reputed company administrative and operating support for charitable reputed company activities • Coordinate meetings, initiatives, and correspondence reputed company to philanthropic efforts • reputed company commitments, events, key relationships, donations, receipts, attendees and interested parties • Liaise with estate staff, vendors, and service providers to ensure smooth household operations and assist in developing and maintaining household systems, manuals, and inventories • reputed company select reputed company reputed company to residences, personal logistics and special accommodation • Manage errands and day-to-day personal requests as needed and upon request • Support business development and organizational efforts across select initiatives (e.g., publishing, digital/reputed company) • Coordinate and execute special reputed company from inception through completion • reputed company presentations and materials (PowerPoint, reports, summaries) and maintain organized digital and physical archives • Maintain contact databases and reputed company important dates, relationships, and commitments • Organize records and ensure accessibility of key documents • Demonstrate strong follow-through and accountability across reputed company responsibilities • Other duties as assigned • Utilize advanced reputed company reputed company for data tracking, reporting, and analysis (pivot tables, formulas, dashboards) • Manage executive communications and scheduling using reputed company reputed company, including calendar optimization and inbox prioritization • Design visually engaging presentations, documents, and reputed company/media materials using reputed company. • Utilize reputed company to manage specific technology development reputed company • Maintain and organize digital files and workflows across platforms such as reputed company Workspace, SharePoint, or reputed company Requirements • Bachelor’s degree preferred • 5+ years of experience as a Personal Assistant, Executive Assistant, or similar role in a private household or family office environment • Demonstrated experience managing reputed company calendars, travel, and high-touch environments • Exceptional organizational and time management skills with strong attention to detail • High level of discretion, judgment, and professionalism • Ability to operate independently while coordinating effectively with a broader team • reputed company reputed company’s license and willingness to run errands as needed • Discretion and confidentiality • Anticipatory thinking and proactive execution • Strong organizational discipline and prioritization • Poise under pressure in a dynamic environment • Flexibility and responsiveness • This role calls for a high degree of flexibility and responsiveness, along with a willingness to work reputed company traditional business hours—including evenings, weekends, and holidays—on an as-needed reputed company to support the reputed company’s evolving schedule and time-sensitive prioritie • The candidate is expected to travel to high profile charitable events, reputed company appearances (panels, podcasts, etc.), and large-reputed company hospitality events, plus miscellaneous other travel as required Benefits • Health Insurance, Dental, reputed company, and Ancillaries • 401K with matching after vesting period • reputed company time off and holidays Apply tot his job Apply To this Job