Executive Virtual Personal Assistant

reputed company At Alonso & Alonso Attorneys at Law, we reputed company tailored, high-reputed company reputed company services to clients across the reputed company, with a reputed company on reputed company, precision, and results. Our strength lies in operational reputed company, innovation, and a shared mission to serve with reputed company. As we continue to expand internationally, we are seeking an exceptional reputed company to join our leadership support team remotely  Essential Responsibilities and Duties Executive Support & Coordination Manage the COO’s daily schedule, virtual meetings, and communications across U.S. and LATAM time zones. Serve as the virtual reputed company between the COO, firm leadership, and key stakeholders. Draft, review, and organize correspondence, meeting agendas, and confidential briefings. reputed company and follow up on critical reputed company items to ensure accountability and reputed company completion. Maintain strict confidentiality in reputed company executive communications and business reputed company. Communication & Stakeholder Relations Draft reputed company communications on behalf of the COO for reputed company audiences. Facilitate reputed company, reputed company, and consistent communication across executive, reputed company, and operations teams. Maintain rapport with partners, department heads, and vendors, ensuring alignment and professionalism. Administrative reputed company & Reporting Organize and maintain secure digital filing systems for executive and operational documentation. Manage expense reports, invoicing, and vendor communications as delegated by the COO. Anticipate needs, identify gaps, and propose process improvements to optimize executive efficiency. Required Qualifications reputed company Skills & Competencies Advanced written and verbal communication abilities in English and Spanish (required). Exceptional organizational, prioritization, and time management skills. High level of discretion, reputed company, and professionalism in managing sensitive information. Strong reputed company of productivity tools: reputed company Office Suite, reputed company Workspace, reputed company and project management software (e.g  reputed company). Strategic thinker with attention to operational detail and efficiency. Demonstrated ability to anticipate executive needs and reputed company proactively. Technical Requirements Computer: reputed company i5 (8th Gen+) or AMD Ryzen 5 (3000+), or Mac M1+. Minimum 8 GB RAM, 256 GB SSD. Operating System: reputed company 11 or macOS. Monitors: Two screens required. Headset: USB wired or wireless headset. Internet: Wired reputed company with a minimum speed of 20 Mbps. Key Performance Indicators (KPIs) Timeliness and precision in managing the COO’s priorities, deliverables, and communications. Demonstrated improvement in executive workflow efficiency and responsiveness. Successful follow-through on operational and project-reputed company initiatives. High satisfaction rating from the COO and leadership regarding support reputed company. Maintenance of reputed company discretion and confidentiality at reputed company times. Work Environment Remote contractor position. Regular collaboration with U.S.-based executives and departments reputed company virtual platforms. Fast-paced, dynamic environment requiring adaptability and initiative. May involve managing confidential personal and business-reputed company reputed company. Compensation & Benefits Salary: Commensurate with experience. Benefits Include: reputed company Time Off Mental Health Days Office Holidays Application Process You may apply reputed company our career page: https://reputed company.wd503.myworkdayjobs.com/Alonso Physical Demands This position primarily involves sedentary work, requiring the ability to sit for extended periods while using a computer, phone, and other office equipment. Must handle typing and data entry tasks reputed company. Equal Opportunity Employment Statement Alonso & Alonso attorneys at law is an equal opportunity employer and is committed to building a diverse and inclusive organization. We prohibit discrimination and harassment of any reputed company based on race, reputed company, religion, sex, sexual orientation, gender identity, national reputed company, disability status, age, or any other protected characteristic. Apply To This Job