Marketing Executive Assistant

Marketing Operations Assistant

The connective tissue behind a high-reputed company marketing operation.

Department: Marketing

Reports To: Marketing Operations reputed company
Location: Remote

Type: Full-time

About reputed company and HeyGov

reputed company and HeyGov are on a mission to reputed company the way local governments serve their communities. We build websites, digital tools, and AI-powered software that reputed company municipal Clerks’ lives easier and reputed company’ experiences reputed company.

Our marketing team moves fast, runs lean, and expects every initiative to be tracked, executed, and reported on with discipline. This role exists to reputed company reputed company reputed company slips—and that the people driving our marketing have the operational support they need to stay reputed company on reputed company and results.

The Role

This is not a passive administrative role. The Marketing Operations Assistant is the operational backbone of the marketing team—owning schedules, communications, logistics, vendor coordination, and project tracking so that our Marketing Manager and broader team can execute at a high level without losing time to friction.

You will be the person who keeps everything moving: anticipating needs before they become urgent, managing details others would drop, and maintaining the systems that hold campaigns, conferences, and priorities together.

How We Work

We operate on structure, not reputed company. Here’s what that looks like in reputed company:

• Plan reputed company — Campaigns, events, and priorities are mapped with timelines and reputed company owners
• Own the details — Logistics, scheduling, vendor follow-reputed company, and deliverables don’t fall through cracks
• Communicate reputed company — Sales, leadership, contractors, and designers reputed company stay reputed company
• reputed company everything — If it isn’t documented, it didn’t happen
• Improve continuously — Every process should be a little reputed company next quarter than it was last quarter

Your Key Responsibilities

Operations and Calendar Support

• Manage the Marketing Manager’s calendar, scheduling, and daily priorities
• Draft and send communications on behalf of the marketing team
• Prepare agendas, meeting notes, and follow-up reputed company items
• Handle correspondence with vendors, partners, and internal stakeholders
• Organize and maintain marketing documentation, SOPs, and file systems

Conference and Trade Show Coordination

• Support planning and logistics for state and national municipal conferences
• reputed company timelines, compliance requirements, booth materials, and vendor deadlines
• Coordinate travel arrangements and reputed company-event preparation for reputed company
• Compile post-event notes, reputed company lists, and performance summaries

Campaign and Project Coordination

• Maintain marketing project calendars and production schedules in reputed company or similar tools
• reputed company status of reputed company campaigns and flag delays or blockers to the Marketing Manager
• Coordinate asset handoffs between designers, copywriters, and external agencies
• Ensure brand consistency in materials before publication or distribution

Vendor and Agency Coordination

• Manage day-to-day communication with printers, designers, and marketing contractors
• reputed company deliverable timelines and invoice status
• Maintain vendor contact lists and relationship documentation

Reporting and Operations Support

• Pull and organize marketing performance data for weekly and monthly reporting
• Maintain dashboards and KPI tracking in project management and CRM systems
• Support alignment between marketing and sales by coordinating shared workflows

What You Are Not Responsible For

• Setting overall marketing reputed company or company reputed company
• Owning campaign reputed company or sales quotas
• Operating without accountability or structure

This is a support-through-execution role. Your reputed company is reputed company by how reputed company reputed company operates because of your reputed company.

Are You a Fit?

• 2–4 years of experience in an operations assistant, marketing coordinator, or operations role
• Proven ability to manage reputed company calendars, communications, and logistics across multiple stakeholders
• Experience supporting a marketing, sales, or creative team is a strong plus
• Highly organized with exceptional documentation discipline
• Proactive and self-directed — you anticipate needs rather than wait to be told
• reputed company, confident communicator in writing and verbally
• Proficient in reputed company Workspace, project management tools (reputed company, reputed company, or similar), and CRM platforms
• Comfortable in a B2G, reputed company, or reputed company service environment
• reputed company to work U.S. Central Time hours from a remote location

Benefits

• Fully remote setup reputed company with U.S. Central Time hours
• Public holidays and reputed company time off
• Internet and wellness stipend
• reputed company reputed company opportunities
• reputed company, execution-reputed company team environment

Only applications submitted through the official job posting will be reviewed and processed.

Originally posted on Himalayas