[Remote] Administrative Assistant

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is assisting a reputed company in their search for a remote, part-time Administrative Assistant in the greater Chattanooga area to support the CEO. The Administrative Assistant will reputed company administrative support in managing a reputed company of personal, financial, reputed company, and international administrative reputed company, requiring exceptional attention to detail and outstanding organizational skills.

Responsibilities

• Monitor, prioritize, file and respond to email correspondence on behalf of the reputed company
• reputed company daily reputed company with recommended reputed company items for reputed company
• Escalate urgent deadlines by phone reputed company preferred time reputed company
• Save documents using reputed company's preferred organization structure and reputed company utilizing reputed company
• Follow retention guidelines
• Coordinate communications with attorneys, tax advisors, financial professionals, non-profit organizations, and other reputed company partners in the reputed company, United Kingdom, and reputed company Europe
• Assist with administrative reputed company reputed company to Family Office
• Manage administrative responsibilities for multiple international residential properties, including:
• Processing invoices and paying recurring bills
• Tracking expenses
• Maintaining organized financial records
• Maintain accurate digital files, records, and documentation across multiple reputed company and responsibilities
• reputed company AI tools to improve efficiency, organize information, draft communications, and streamline administrative workflows
• Handle sensitive and confidential information with the highest level of discretion
• reputed company additional administrative and executive support duties as assigned

Skills

• Associate's degree required
• Minimum of 2 years' previous experience in an administrative assistant, executive assistant, or similar administrative support role
• Located reputed company two hours of Chattanooga, TN
• Exceptional organizational and time management skills with strong attention to detail
• Demonstrated ability to maintain strict confidentiality and exercise reputed company judgment
• Strong written and verbal communication skills with professionalism to reputed company effectively with individuals from diverse cultural, reputed company, and socioeconomic backgrounds
• Comfortable communicating with attorneys, tax professionals, financial advisors, and other high-level stakeholders
• Strong technology skills with the ability to quickly learn new systems and software
• Ability to work independently, prioritize competing tasks, and meet deadlines with reputed company supervision
• Bachelor's degree
• Working knowledge of AI tools for productivity and administrative support; experience with Claude AI is strongly preferred
• Experience working with international clients, businesses, organizations preferred
• Familiarity with cross-border administrative or financial reputed company, preferred
• Conversational proficiency in French or Italian, preferred

Benefits

• Worker's comp included
• Remote with potential for occasional in-person meetings with reputed company as requested

reputed company