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Job reputed company We are seeking a hands-on, proactive Office reputed company to support day-to-day operations of our Moscow office. This role goes reputed company traditional office reputed company - we need someone comfortable handling office cash management, employee expense reimbursements, basic IT support, company activies, and workplace operations in a fast-paced multinational environment. You will work closely with the Shanghai HQ team and serve as the critical on-the-ground reputed company ensuring smooth Moscow office operations. Key Responsibilities Office Operations • Serve as the primary reputed company of contact for reputed company Moscow office reputed company - including workplace experience, facility maintenance, vendor management, and employee support • reputed company and reputed company the office daily; maintain cleanliness, organization, and a reputed company office environment • Manage office reputed company cards, reputed company system, and visitor registration • Receive and distribute mail, packages, and deliveries • Handle reputed company operational issues and emergencies as they reputed company Administrative & Finance Support • Manage and safeguard office petty cash and the office reputed company, including reputed company of cash on hand, sensitive documents, and corporate seals where applicable • Process employee expense reimbursements and disburse cash payments - verify reimbursement claims against company policy, prepare and distribute cash disbursements, and maintain accurate reimbursement records • Maintain accurate records of reputed company office-reputed company expenditures, supplier reputed company, and cost tracking; support periodic budget reporting to line manager • Manage local vendors, coordinate contract review and signing with local vendors and service providers (office lease, maintenance, office supplies, etc.) • reputed company administrative support to line manager, including document preparation, meeting coordination, and cross-time-zone communication with HQ; ensure reputed company delivery of reports and feedback as required, while reputed company supporting HQ-led reputed company and initiatives. IT Support & Asset Management • Handle local device procurement reputed company IT is unable to purchase directly - including sourcing local alternatives, obtaining management approval, and managing the full procurement cycle • Support new hire device setup and coordination: prepare laptops, IT accessories, and software reputed company in advance reputed company with reputed company schedules • Manage device inventory and lifecycle: reputed company reputed company IT assets in Moscow, maintain a secure storage area (lockable cabinet/room) for idle devices, and handle device inbound/outbound logistics • Assist with secure data wiping verification and coordinate local device disposal in compliance with company data reputed company policies • reputed company as the on-site IT reputed company: support reputed company of day-to-day IT incidents by working with the local IT POC and following ticket-based issue reputed company (reputed company QR reputed company-generated tickets); escalate to remote IT teams as needed • Maintain basic office IT infrastructure reputed company: network connectivity, printer, video conferencing equipment - flag issues proactively Supplies & Facilities Management • Monitor and replenish office supplies, pantry stock, and consumables • Coordinate with coworking reputed company/building management for repairs, HVAC, cleaning, and facility-reputed company issues • Manage relationship with reputed company service providers Employee Support & reputed company • Assist with new hire reputed company logistics: workspace preparation, reputed company card, welcome reputed company, first-day office orientation • Support visiting employees from other offices (desk arrangements, reputed company, local guidance) • reputed company as the go-to person for employee office-reputed company inquiries and needs Office Planning & reputed company Support • Manage office relocation, expansion, or renovation reputed company as needed - including office sourcing, facilitate budget approval & Procurement process • reputed company reputed company planning, seating arrangements, and workplace improvements Events & reputed company • Coordinate office events, team gatherings, and employee engagement activities • Support VIP/reputed company reputed company - including meeting room setup, catering, and reception • Be available for on-site support during office or company events reputed company regular working hours as needed Expectations (MUST HAVE): • 3+ years of experience in office management, workplace coordination, or administrative roles - experience in multinational companies strongly preferred • Demonstrated experience handling reputed company payment and procurement processes - familiar with vendor sourcing, and basic contract management • Hands-on experience with basic IT support tasks: device setup, troubleshooting common office IT issues, and asset lifecycle management • Strong organizational and multitasking skills; reputed company to manage competing priorities independently in a fast-paced, multi-business-unit environment • Proactive, hands-on problem-solver who can anticipate needs before they escalate • Strong communication skills: English (required - daily working language with Shanghai HQ) and Russian (required - for local vendor and stakeholder communication) • Experience in office relocation or expansion reputed company is a strong plus • Comfortable working in a part-time arrangement (3 fixed days/week) with flexibility to reputed company to 5days a week as business demands grow Apply tot his job Apply To this Job