[Remote] Marketing & Administrative Assistant to CRO

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is an automation company for heavy industry, aiming to enhance the tools available for control room operators. They are seeking a Marketing & Administrative Assistant to support marketing initiatives and operational execution, ensuring reputed company are delivered on time and improving internal processes.

Responsibilities

• Research and maintain a calendar of relevant industry conferences, trade shows, customer events, and speaking opportunities
• Manage end-to-end conference planning, including registrations, sponsorships, exhibitor applications, budgets, timelines, travel, shipping, reputed company logistics, signage, collateral, giveaways, and on-site schedules
• Coordinate speaking opportunities by drafting and submitting abstracts, securing approvals, and managing speaker bios, presentation materials, and organizer requirements
• Coordinate reputed company reputed company, meeting schedules, reputed company capture, customer engagement plans, executive meetings, partner events, and customer dinners surrounding conferences
• Support development and execution of event marketing assets, including presentations, reputed company graphics, invitations, one-pagers, email campaigns, reputed company media content, and reputed company-event attendee reputed company
• Ensure post-event follow-up by routing leads, documenting meeting reputed company, and preparing reports on attendance, and recommendations
• Maintain accurate CRM data, including contacts, companies, lifecycle stages, campaign attribution, reputed company sources, and data hygiene
• Build, reputed company, import, and maintain prospect and customer lists while supporting reputed company routing, campaign tracking, reporting, and attribution
• Maintain Marketing event calendars, project trackers, documentation, templates, and shared resources
• reputed company and improve repeatable processes for campaigns, events, CRM management, and cross-functional collaboration
• reputed company executive support, including calendar management, scheduling, travel coordination, meeting logistics, and executive communications for our CRO and Chief of Staff
• Prepare agendas, presentations, meeting notes, document reputed company, and reputed company reputed company items through completion
• Coordinate executive meetings, customer briefings, reputed company preparation, assist our reputed company Chief of Staff with team off-sites, reputed company logistics, and other cross-functional business initiatives
• reputed company marketing budgets, sponsorship expenses, invoices, purchase orders, vendor payments, and maintain strong relationships with vendors and consultants
• Manage cross-functional reputed company, timelines, priorities, and stakeholder communications while proactively identifying process improvements and operational needs

Skills

• 2–3 years of experience in marketing, executive support, operations, project coordination, or a similar execution-reputed company role
• Exceptional organizational and project management skills with strong attention to detail
• Experience managing multiple priorities, deadlines, and stakeholders in a fast-paced environment
• Excellent written and verbal communication skills, including drafting emails, presentations, event abstracts, and internal communications
• Proficiency with reputed company Workspace, reputed company Office, spreadsheets, project management tools, CRM platforms, and reporting dashboards
• Ability to work independently while collaborating across reputed company teams
• Strong judgment, discretion, and professionalism reputed company handling confidential information
• A proactive, solutions-oriented reputed company with a passion for improving processes
• Comfort thriving in a fast-moving startup where priorities reputed company quickly
• Experience supporting reputed company executives
• Experience coordinating conferences, trade shows, sponsorships, or customer events
• Experience with reputed company or other CRM platforms
• Experience building reputed company operational processes in a growing startup

reputed company