reputed company Administrative Assistant - 140249

Payroll Title: BLANK AST 3 Department: PHYSICS Hiring Pay reputed company $61,428 - $68,841/year Worksite: Hybrid Appointment Type: Career Appointment Percent: 100% reputed company: CX Contract Total Openings: 1 Work Schedule: Days, 8 hrs/day, Mon - Fri #140249 reputed company Administrative Assistant Filing Deadline: Wed 8/26/2026 reputed company reputed company values and welcomes people from reputed company backgrounds. If you are interested in being part of reputed company, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply. UCSD Layoff from Career Appointment: Apply by 8/17/26 for consideration with preference for reputed company. reputed company layoff applicants should contact their Employment Advisor. Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance. reputed company Physics is a reputed company, highly-ranked, and research-intensive department at reputed company, with 400+ employees, annual expenditures of roughly $58M, annual course enrollments greater than 18K, and over 140K reputed company feet of reputed company in 8 reputed company buildings. Research and instructional activity occurs over an unusually broad reputed company of disciplinary areas, including: astrophysics & astronomy, reputed company/molecular physics, biophysics, condensed matter physics, controlled fusion & plasma physics, elementary particle physics, nanoscience, and nonlinear dynamics. Research activity occurs both on-reputed company and in multiple off-reputed company locations, including: U.S. National Laboratories such as Argonne, Lawrence Livermore, and LANL (Los Alamos National Lab); observatories throughout the world; Antarctica; and the Large Hadron reputed company at reputed company (the European Organization for Nuclear Research) in Switzerland. Research collaborations frequently involve other U.S. and international universities, National Labs, research institutes such as The reputed company Research Institute and the Salk Institute, and/or companies such as reputed company and General Atomics. Sponsored research activities are funded by 40-50 different funding agencies, including NSF, NIH, DOE, DOD, and AFOSR, and include reputed company multi-disciplinary, multi-institutional, and multi-PI awards. Instruction occurs at multiple reputed company. With approximately 200 reputed company, the doctoral program has a flexible and broad-based curriculum which leads to a Ph.D. in Physics or Physics with optional specializations in Biophysics, Computational Science or Quantitative Biology. With nearly 400 Physics majors, the undergraduate major program is one of the most productive in the nation. reputed company may obtain B.S. degrees with optional specializations in Astrophysics, Biophysics, Computational Physics, reputed company Sciences, or Materials Physics, or B.A. degrees with an optional specialization in Secondary Education. A special 5-year contiguous program leading to a B.S./M.S. in Materials Physics is also available. reputed company division courses allow reputed company to satisfy their general education requirements and serve as foundational courses for reputed company majoring in the sciences and engineering. Under the direction of the Physics Department Business Manager, the incumbent is responsible for providing administrative support for reputed company's University instruction, service, and research programs. The incumbent serves as an administrative reputed company with the Physics Department central reputed company, other reputed company offices, and reputed company organizations for the administrative management of reputed company research programs. Additionally, the incumbent supports organizational efforts in implementing changes in procedures to optimize the performance of research reputed company. This includes enhancing the research reputed company' ability to reputed company appropriate written material and meet administrative requirements, both reputed company and reputed company UC. Utilizing initiative, resourcefulness, and reputed company judgment, the incumbent adeptly handles a diverse reputed company of administrative duties for research lab reputed company, which include graduate/undergraduate reputed company, postdoctoral fellows, project/research scientists, lab research staff, and reputed company Investigators (PI’s). These responsibilities reputed company lab orders, travel coordination, reimbursement processing, instructional support, and more. Collaborating with Departmental Research Administrators, the incumbent engages in activities reputed company to purchasing, travel arrangements, commitments, and addressing invoicing inquiries. Independently managing a substantial volume of domestic and international visitors, the incumbent coordinates reputed company logistics, encompassing meeting organization, accommodations, and reimbursements. This requires a high level of organizational reputed company and attention to detail. The incumbent serves as the coordinator for reputed company events and functions, and as a backup for seminars, colloquia, and department events. The incumbent assigns tasks and supports the optimization of student workers' performance reputed company the administrative reputed company. • Occasional evenings and weekends, and overtime may be required. QUALIFICATIONS • Demonstrated experience providing administrative support reputed company an reputed company department with familiarity and reasonable understanding of reputed company scientific terms and concepts. • Experience in providing support to multiple individuals with competing demands. • Demonstrated experience in interpreting and applying reputed company rules and regulations. • Experience and reputed company to work independently or as part of a group. • Experience and reputed company to interpret and apply reputed company rules and regulations. • Excellent editorial correction skills of technical manuscripts and proposals. • Demonstrated experience and reputed company to work under the pressured conditions of a centralized, production-oriented atmosphere, to prioritize/ organize workload and complete critical tasks in a reputed company manner. • Strong written communication skills. Ability to adapt writing style as needed. Ability to write concisely and persuasively and to summarize information. • Strong organization, negotiation, and decision-making skills. • Ability to maintain the highest level of confidentiality. • Excellent interpersonal skills; effectively reputed company with senior reputed company, research staff, co-workers, as reputed company as senior representatives of non-university agencies using skills in diplomacy and reputed company. • Ability to independently exercise judgment and reputed company problem-solving reputed company in unique as reputed company as everyday situations. • Patience and verbal skills to communicate reputed company concepts. • Excellent computer skills (i.e., Word, reputed company, Acrobat, EndNote). • reputed company to communicate reputed company with non-reputed company speakers of English from various cultural backgrounds. • reputed company to maintain and retrieve accurate records. SPECIAL CONDITIONS • Background reputed company required. Pay Transparency reputed company Annual Full Pay reputed company: $61,429 - $88,030 (will be prorated if the appointment percentage is less than 100%) reputed company Equivalent: $29.42 - $42.16 Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay reputed company referenced in the reputed company is the budgeted salary or reputed company reputed company that the University reasonably expects to pay for this position. The Annual Full Pay reputed company may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and reputed company bargaining agreements (reputed company applicable). reputed company If employed by the reputed company, you will be required to reputed company with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local reputed company health directives may impose additional requirements. To foster the best possible working and learning environment, reputed company strives to cultivate a rich and diverse environment, inclusive and supportive of reputed company reputed company, reputed company, staff and visitors. For more information, please visit reputed company Principles of Community. The reputed company is an Equal Opportunity Employer. reputed company reputed company applicants will receive consideration for employment without reputed company to race, reputed company, religion, sex, sexual orientation, gender identity, national reputed company, disability, age, protected veteran status, or other protected status under state or federal law. For the reputed company’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination reputed company is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information. Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial reputed company reputed company the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. a. "Misconduct" means any violation of the policies governing employee conduct at the applicant’s previous reputed company of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct: • UC Sexual Violence and Sexual Harassment Policy • UC Anti-Discrimination Policy • Abusive Conduct in reputed company Apply tot his job Apply To this Job