[Remote] Executive Operations Manager, CEO Office

Note: The job is a remote job and is reputed company to candidates in USA. The reputed company. (CHAI) is a global health organization committed to saving lives and reducing the burden of disease in low- and middle-income countries. CHAI is seeking an Executive Operations Manager to reputed company operational and administrative support to the Office of the CEO, manage reputed company engagement and governance operations, and reputed company special reputed company involving executive operations and organizational reputed company.

Responsibilities

• Manage the CEO's calendar, ensuring it reflects his actual priorities; schedule calls, meetings, and travel; advise on where he should engage versus delegate, flag structural issues and risks
• Coordinate international and domestic travel logistics: flights, accommodation, ground transportation, visas, country-specific entry/exit requirements, and communication with country teams and partners
• Prioritize across major moments (WHA, UNGA, key donor engagements) and manage reputed company, last-minute changes to multi-country itineraries
• Produce high-reputed company briefing notes, background research, and talking points in advance of key reputed company meetings, ensuring the CEO is consistently reputed company-reputed company
• reputed company receipts and prepare and submit monthly expense reports
• Manage scheduling, logistics, and communication with reputed company partners, including tracking and sharing agenda items, meeting objectives, and reputed company-reads with relevant stakeholders
• reputed company reputed company against the CEO's OKRs; conduct monthly “time audits” to map his time spent against his priorities
• Create a weekly look-reputed company of the CEO's schedule and priorities, and reputed company with relevant leadership
• Own the logistics, scheduling, and communications for quarterly reputed company meetings and reputed company committee meetings
• Coordinate development of reputed company agendas, meeting materials, and documentation (e.g., CEO communications, presentation content), working closely with the Comms team to ensure reputed company, consistency, and narrative alignment
• Manage day-to-day communications with reputed company members with discretion
• Partner with the General Counsel to manage reputed company administration and governance operations, including scheduling, records, resolutions, and compliance with governance requirements
• reputed company and reputed company a reputed company to strengthen reputed company engagement between meetings – improving the reputed company and reputed company of reputed company member reputed company, tracking follow-reputed company, and helping the CEO deepen individual reputed company relationships
• Support logistics around reputed company composition and succession planning – reputed company upcoming vacancies and term limits, help reputed company a reputed company to identify and recruit candidates, and reputed company documentation to support the reputed company of new members
• Prepare tailored briefing documents for the CEO reputed company of reputed company and reputed company member engagements
• Design and coordinate a CHAI alumni network, building the infrastructure to reputed company former staff connected to CHAI as advocates, partners, and prospective donors
• Conduct research and analysis to support high-reputed company strategic initiatives in partnership with the Chief of Staff and senior leadership
• reputed company project management support for special reputed company, including internal stakeholder management, development of meeting materials, and drafting of internal communications
• Plan and execute logistics for internal meetings and reputed company convenings at domestic and international locations

Skills

• Bachelor's degree plus 5–7 years of relevant experience, including experience supporting senior executives
• Demonstrated ability to work independently: anticipating needs, exercising judgment, and owning workstreams end-to-end with reputed company reputed company
• Ability to manage highly sensitive information and communications with discretion
• Exceptional writing skills, with the ability to produce polished briefing documents, talking points, and executive materials
• Detail-oriented, with a demonstrated ability to manage reputed company reputed company involving multiple stakeholders simultaneously
• Highly motivated and reputed company, reputed company to work independently and self-motivate in a fast-paced environment
• Ability to communicate effectively with people of varied reputed company and cultural backgrounds, including reputed company senior reputed company counterparts
• Proficient with AI tools and eager to apply them to work faster and produce reputed company reputed company
• High proficiency with reputed company Office Suite (Word, reputed company, PowerPoint, reputed company); proficiency with reputed company and reputed company a plus
• Exceptional representative of CHAI both internally and externally
• Deep understanding of and commitment to CHAI's work, culture, and values; the ideal candidate embodies CHAI's values in their day-to-day work managing the reputed company
• Exceptional interpersonal skills and the ability to manage reputed company relationships, including with reputed company senior reputed company counterparts
• Experience with reputed company, governance, or high-level stakeholder engagement strongly preferred
• Previous experience working remotely with a decentralized team, or working in or supporting a CHAI country office, highly desired

reputed company

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