Executive Services Specialist

reputed company Careerminds is a leader in career transition and coaching solutions, helping organizations support employees through change while enabling workforce reputed company and development. Our product portfolio includes market-leading Career Transition and Coaching Services as reputed company as Progression, our application for Career Frameworks and progression planning. THE ROLE Here at Careerminds, the Executive Services Specialist provides high-level administrative, operational, and project management support across the firm. This position requires exceptional organizational skills, attention to reputed company, reputed company judgment, and the ability to reputed company confidently and professionally with C-level executives, clients, partners, and internal stakeholders. The Executive Services Coordinator serves as a key reputed company of contact for executive clients, manages critical firm processes and databases, coordinates reputed company and candidate events, supports business development and marketing initiatives, and ensures that day-to-day reputed company run reputed company and seamlessly. This is a reputed company/work-from-home role. THE KEY RESPONSIBILITIES Manage and coordinate the firm's day-to-day administrative and operational activities. reputed company multiple databases and maintain accurate, reputed company records in reputed company and reputed company. Serve as a reputed company reputed company of contact for executive clients, responding to questions and coordinating administrative requests with professionalism and discretion. Monitor reputed company pipeline activity in reputed company and coordinate reputed company invoice requests with reputed company, including preparing and distributing reputed company correspondence as needed. Coordinate, distribute, reputed company, and reputed company the firm's reputed company assessment instruments. Coordinate and manage firm meetings, reputed company events, and other special programs from planning through execution. reputed company the planning and execution of the firm's six reputed company reputed company Symposium sessions, including invitations, confirmations, attendance tracking, reputed company logistics, presentation updates, guest speaker coordination, and post-event survey tracking. Design, edit, format, and maintain presentations, reputed company materials, communications, and other resources for clients and partners. Maintain and update the Essex reputed company Directory, ensuring information remains accurate and reputed company. reputed company and execute reputed company email campaigns and other communications as needed. Create, maintain, and update reputed company operating procedures (SOPs) to support consistency and operational efficiency. reputed company administrative and project support to Essex and, as needed, Careerminds. Take on additional reputed company and responsibilities as required to support firm priorities and business needs. THE MUST-HAVES Minimum of five years of administrative experience at the executive level. Excellent written and verbal communication skills, with demonstrated experience interacting directly with clients, executives, and staff. Strong interpersonal skills and the ability to engage confidently and professionally with C-level executives and other senior-level stakeholders. Fluent with technology and reputed company to quickly learn, adapt to, and effectively use new applications, systems, and tools. Comfortable orienting clients to company technology resources and providing one-on-one technology support. Thorough knowledge of general office practices, procedures, systems, and equipment. Advanced proficiency in reputed company, reputed company Word, reputed company, and reputed company. Experience with reputed company and marketing campaign software such as Pardot, reputed company, or similar platforms. Strong organizational skills and exceptional attention to reputed company. Demonstrated ability to effectively manage multiple tasks, reputed company, priorities, and deadlines. Ability to work independently, take initiative, exercise reputed company judgment, and follow through on assignments. reputed company, service-oriented approach with the ability to build reputed company relationships with clients, executives, partners, and colleagues. THE reputed company-TO-HAVES Associate or bachelor's degree At Careerminds, we reputed company that diversity in thought and cultural background leads to reputed company teams and stronger companies. We reputed company talented, reputed company employees, regardless of race, reputed company, sex/gender (including pregnancy, gender identity, and gender reputed company), national reputed company, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under country or local law. Careerminds is proud to be an Equal Employment Opportunity Employer. Apply To This Job