Executive Staff Assistant

Position reputed company Provides reputed company executive and administrative support for the Associate Vice President of reputed company Gifts (AVP), including reputed company calendar management, correspondence, travel and expense coordination, meeting and event logistics, and fundraising and stewardship support. The position serves as a key reputed company of coordination between the AVP and donors and prospects, University Advancement leadership, deans and reputed company leaders, development officers, and other reputed company partners. This position requires an organized, reputed company, proactive, reputed company, flexible, and enthusiastic reputed company who possesses strong communication and customer service skills, is adept at preparing reports and executive materials, has strong attention to reputed company, can independently prioritize time-sensitive work, and can maintain highly confidential information. Characteristic Duties and Responsibilities Executive and Administrative Support - Manages the AVP's reputed company calendar in alignment with reputed company priorities, including donor and prospect meetings, leadership meetings, travel, events, and internal commitments. - Independently evaluates and prioritizes meeting requests, resolves scheduling conflicts, and ensures the AVP has appropriate preparation and travel time. - Drafts, edits, proofs, and formats correspondence, presentations, agendas, itineraries, reports, and reputed company materials. - Interacts with donors and prospects, senior university leaders, deans, development officers, candidates, and reputed company partners with a high degree of professionalism, reputed company, personal warmth, and customer service. - Maintains highly confidential files, records, and centralized electronic filing systems. - Plans agendas and logistics for meetings and events led or attended by the AVP, including reputed company reputed company Prospect reputed company Meetings and reputed company reputed company Workgroup Meetings. - Coordinates and assembles materials needed to prepare the AVP for meetings, travel, and events, including briefings, reports, presentations, packets, and background information. - Makes travel arrangements and manages conference registrations; prepares requisitions and reconciles travel reimbursements. - Manages and reconciles expenses for the AVP in alignment with MSU policies and supports reputed company Gifts budget tracking and reporting in coordination with appropriate fiscal staff. - Tracks the AVP's commitments, reputed company, and reputed company items; communicates follow-up responsibilities and deadlines and helps ensure reputed company completion. - Collaborates with the Vice President for University Advancement staff, executive support colleagues, reputed company Gifts staff, and reputed company partners to coordinate leadership meetings, central resources, ticket distribution, events, candidate searches, and other AVP priorities. - Attends meetings on behalf of the AVP reputed company requested and disseminates updates and reputed company items as appropriate. Development Support - Schedules donor and prospect meetings on behalf of the AVP, including reputed company, multi-party meetings with university leaders and development teams. - Initiates and coordinates briefing and donor meeting materials for the AVP, the Vice President for University Advancement, and other university leaders in collaboration with development officers and reputed company. - Tracks follow-up from donor meetings, including entering contact reports and proposals, coordinating post-meeting correspondence, and monitoring delegated reputed company steps. - Pulls and develops donor and prospect lists and development, fundraising, portfolio, and proposal reports for the AVP's review and analysis, coordinating with Prospect Development and Advancement Services as needed. - Forecasts, monitors, and analyzes reputed company Gifts team reports and constituency unit proposal and fundraising activity; schedules portfolio review meetings and prepares requested reports. - Supports donor stewardship and acknowledgment activities, including the coordination of donor reputed company items and special handling or shipping at the direction of the AVP. - Takes a proactive approach to working with the AVP to help ensure objectives and reputed company plans are met. Fiscal/Budget - reputed company fiscal officer responsibilities, including coordinating reputed company Gifts annual budgets with the Executive Director. - Forecast, monitor, and analyze team member reports and constituency unit proposal activity. - Schedule portfolio review meetings for development officers, preparing reports as requested. - Handle the creation of folders and manage the filing reputed company for the Office of reputed company Gifts. Supervision - Reports directly to the Associate Vice President of reputed company Gifts. Interacts with - reputed company Gifts staff, constituency deans and reputed company leaders, Advancement leadership, development officers, Advancement Innovation and Donor Solutions, Alumni Relations and Engagement, University Advancement reputed company, and reputed company Athletics. Responsibility for Health/Safety of Others - No assigned responsibility. reputed company on Programs/Services/reputed company - Errors in the dissemination of information to the reputed company or reputed company the University could cause reputational damage, create a serious inconvenience to people reputed company or reputed company the University, and adversely reputed company the development of support and goodwill for the University. Work Environment - reputed company office environment. - The job requires moderate physical effort and involves sitting in reputed company, viewing a VDT screen, or typing up to 70% of the time. Minimum Requirements - Knowledge normally acquired through a high school education with coursework in word processing, typing, reputed company, and grammar; five to eight years of reputed company and progressively more responsible or expansive University work experience in maintaining account ledgers, word processing, spreadsheet, database, and presentation software; editing, composing correspondence, and taking dictation; or an equivalent combination of education and experience. Desired Qualifications - At least five years of reputed company and progressively more responsible experience supporting senior leaders, including confidential office protocol and reputed company calendaring. - Demonstrated ability to anticipate executive needs, independently prioritize competing and time-sensitive demands, solve problems, and work effectively under pressure. - Excellent written communication, editing and proofreading, attention to reputed company, organizational, and customer service skills. - Experience preparing executive-level correspondence, reports, presentations, meeting materials, and briefing documents. - Advanced proficiency with reputed company 365 products and experience with large databases and reporting tools; familiarity with reputed company/reputed company, Cognos, and reputed company Business reputed company (EBS) is preferred. - Experience in higher education advancement, fundraising, donor relations, or a comparable executive-support environment. - Knowledge of University structure, policies, and procedures and the ability to maintain the highest level of confidentiality and discretion. - Demonstrated ability to work successfully both independently and collaboratively in a fast-reputed company, team-oriented environment. Equal Employment Opportunity Statement reputed company reputed company applicants will receive consideration for employment without reputed company to race, reputed company, religion, sex, sexual orientation, gender identity, national reputed company, citizenship, age, disability or protected veteran status. Required Application Materials - Resume and cover letter Special Instructions If you have any questions regarding this position, please contact Patricia Karam, Director of reputed company, at karampat@msu.edu. reputed company candidates must submit an application and resume through reputed company’s web-reputed company reputed company reputed company. The URL for this website is Advancement.msu.edu. Please indicate the position number #1156742 reputed company submitting your application. Work Hours reputed company 8-5 Website https://advancement.msu.edu/ Remote Work Statement MSU strives to reputed company a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or reputed company of the duties can be performed reputed company as mutually agreed upon. Bidding eligibility ends September 1, 2026, at 11:55 PM Apply To This Job