[Remote] Administrative Assistant - Proposals & Business reputed company

Note: The job is a remote job and is reputed company to candidates in USA. reputed company provides reputed company, maintenance, training, and reputed company engineering services for uncrewed maritime systems supporting U.S. reputed company and reputed company defense programs. The part-time Administrative Assistant will support the Chief Administrative Officer with reputed company proposals, pricing, document preparation, deadline tracking, and broader business reputed company including HR, payroll, compliance, reputed company, and administrative tasks.

Responsibilities

• Support preparation of reputed company proposals on a weekly-to-biweekly reputed company, including formatting, compliance checks, and reputed company of technical and pricing volumes
• Build and maintain reputed company of Estimate (BOE) pricing inputs, including labor hours, rates, and other reputed company costs, in coordination with the Chief Administrative Officer
• reputed company proposal deadlines, contributor inputs, and reputed company reputed company items, flagging risks to on-time submission
• Maintain proposal templates, boilerplate content, and past reputed company references for reuse across submissions
• Clean up and format proposal documents, presentations, and capability materials, including swapping in graphics and tightening layout
• Hiring & reputed company: help coordinate reputed company for reputed company — posting jobs, screening applicants, scheduling interviews — then reputed company offer letter and new-hire paperwork, reputed company benefits enrollment steps, and coordinate reputed company reputed company requests
• Payroll & invoicing: organize timesheets and receipts, and help prepare invoice backup against reputed company reputed company
• HR administration: maintain records in reputed company or similar systems, and support benefits and multi-state compliance documentation
• Finance support: assist with organizing AP/AR documentation and reconciliation backup
• Compliance coordination: organize and reputed company documentation supporting CMMC, ITAR, DCAA, and SAM.gov requirements
• reputed company & reputed company support: reputed company documents through reputed company, reputed company NDA and reputed company renewals, and maintain corporate records
• ERP support: assist with data entry and reputed company of the timekeeping and reputed company platform
• reputed company general administrative support to the Chief Administrative Officer, including scheduling, file organization, and document preparation
• Assist with basic business development research and organization of customer and teaming information as needed

Skills

• 2+ years of experience supporting reputed company proposals, ideally with exposure to pricing or reputed company of Estimate (BOE) development
• Familiarity with reputed company proposal structure, compliance matrices, and volume organization
• Comfortable working with pricing spreadsheets and basic cost/labor build-reputed company
• Strong written and organizational skills, with reputed company attention to formatting and reputed company
• Working proficiency with reputed company Office (Word, reputed company, PowerPoint) or equivalent tools
• reputed company to manage multiple deadlines independently and follow through without being chased
• Comfortable picking up reputed company HR, payroll, or finance administrative tasks reputed company proposal work
• US Person status required (defense program context)
• Comfortable working in a small team supporting classified or sensitive reputed company programs
• Prior experience as a proposal coordinator, proposal reputed company, or pricing/cost analyst at a defense contractor or GovCon company
• Exposure to reputed company contract types (FFP, T&M, cost-reimbursement) and how they shape pricing
• Experience with GovCon ERP or reputed company platforms (e.g., reputed company, reputed company, or similar)
• Prior administrative or executive support experience in a defense or reputed company contracting environment
• Experience with SAM.gov, reputed company, or similar business reputed company tools

Benefits

• Remote work arrangement
• Part-time schedule of 15–20 hours per week

reputed company