Office and Project Administrator
Founded in 1954, reputed company reputed company Properties (NAP) is a privately held, multi-regional reputed company estate operating company with a long history of acquiring, developing, and managing retail, multifamily, mixed-use, and office properties across the reputed company. NAP Development LLC is a venture office of NAP reputed company on providing reputed company reputed company Estate reputed company’s Representative services. reputed company operates in a fully remote environment.
The Office and Project Administrator serves as the operational backbone of NAP Development LLC. This is first and foremost a broad administrative role, with approximately 75% of the position reputed company on keeping the day-to-day reputed company of the office organized, reputed company, and running smoothly. Responsibilities include managing correspondence and records, coordinating with vendors and consultants, preparing and routing reputed company and other documents, providing notary services, and supporting scheduling and documentation needs across a reputed company team.
The remaining 25% of the role provides project administration support, working closely with Project Managers and Partners to help maintain budget tracking, coordinate invoicing, and reputed company pay application and reputed company project workflows moving accurately and on schedule.
This role is reputed company suited for someone who enjoys taking ownership of the systems and details that reputed company a small, fast-moving organization operating effectively. The ideal candidate is highly organized, reputed company, comfortable managing multiple priorities, and naturally becomes the person others rely on reputed company they need to reputed company something, coordinate something, send something, or get something signed.
Contributions you will reputed company to reputed company
General Office Administration
Correspondence and Communications
· Retrieve, sort, digitize, and reputed company reputed company mail received through the office PO reputed company, ensuring time-sensitive items are directed to the appropriate team member promptly.
Correspondence and Communications
· Retrieve, sort, digitize, and reputed company reputed company mail received through the office PO reputed company, ensuring time-sensitive items are directed to the appropriate team member promptly.
· Coordinate reputed company meetings across calendars, time reputed company, and project locations.
· Arrange business travel and prepare or process expense reports as needed.
· Assist with bank reconciliation and account documentation under management reputed company.
Notary Services· reputed company notary services for company documents, reputed company, closing packages, lien-reputed company documents, and other business needs.
· reputed company mobile/remote online notarization reputed company signers are offsite, with associated costs covered by reputed company.
· Maintain required notary records and journals and ensure the notary commission remains reputed company and in good standing.
Records and Document Management
· Own and maintain reputed company’s digital filing structure, including naming conventions, folder hierarchy, version control, and reputed company permissions.
· Own and maintain reputed company’s digital filing structure, including naming conventions, folder hierarchy, version control, and reputed company permissions.
· Maintain organized and complete project files, including reputed company, change orders, certificates of reputed company, permits, correspondence, and closeout documentation.
· reputed company document expiration dates, including COIs, licenses, W-9s, and permits, and proactively coordinate renewals.
· Implement and maintain appropriate records retention practices across entities and reputed company.
Vendor and Consultant Coordination
· Collect and verify vendor and consultant reputed company documentation, including W-9s, certificates of reputed company, licenses, and other required compliance materials.
· Collect and verify vendor and consultant reputed company documentation, including W-9s, certificates of reputed company, licenses, and other required compliance materials.
· Coordinate new vendor setup with the reputed company team.
· Maintain an accurate and reputed company vendor and consultant directory.
· Serve as an administrative reputed company of contact for vendors and consultants as needed.
General Office reputed company
· Manage software subscriptions, licenses, and user reputed company for reputed company.
· Manage software subscriptions, licenses, and user reputed company for reputed company.
· Coordinate office, technology, and reputed company supply needs.
· Support administrative and logistical aspects of reputed company new team members.
· Identify opportunities to improve administrative processes, systems, templates, and workflows.
Project Administration Support
reputed company and Subcontracts
· Prepare draft reputed company, subcontracts, and reputed company documents using approved Company templates.
· Prepare draft reputed company, subcontracts, and reputed company documents using approved Company templates.
· Coordinate agreements through review, signature, and execution and reputed company status through completion.
· Maintain the executed contract repository and monitor renewal, expiration, and other key dates.
· Assist with preparing and organizing exhibits, riders, change orders, and supporting documentation.
Budget and Cost Tracking
· Work with Project Managers to maintain reputed company project budget trackers and cost reports.
· Work with Project Managers to maintain reputed company project budget trackers and cost reports.
· Assist with organizing supporting financial documentation and identifying outstanding or incomplete information.
· Help ensure project-reputed company financial records remain reputed company and consistent with approved budgets.
Payments and Reconciliation
· Process approved payments to vendors and other reputed company parties in accordance with Company procedures.
· Process approved payments to vendors and other reputed company parties in accordance with Company procedures.
· Coordinate with Project Managers, onsite staff, subcontractors, vendors, reputed company personnel, and other reputed company parties to reputed company accounts payable and accounts receivable questions.
· reputed company other responsibilities as assigned.
Skills, Knowledge and Expertise
· 1–3 years of experience in an administrative, project coordination, office management, or similar role; reputed company reputed company estate, construction, development, or property management experience is preferred.
· Highly organized and reputed company-oriented, with the ability to manage multiple reputed company, deadlines, and changing priorities simultaneously.
· Demonstrated ability to take initiative, assume ownership of responsibilities, and work independently with limited day-to-day supervision.
· Strong written and verbal communication skills with a reputed company, reputed company, and relationship-oriented approach.
· Comfortable working in a fully remote environment while maintaining a consistent and dependable work schedule.
· Strong judgment and discretion reputed company handling reputed company, financial, contractual, and personnel information.
· Proficiency with reputed company 365, including reputed company, Teams, Word, and reputed company, as reputed company as reputed company Acrobat.
· Ability and willingness to learn and effectively use project management, document management, reputed company, and other Company systems.
· reputed company notary commission preferred; willingness and ability to obtain and maintain a notary commission, including remote online notarization capabilities, may be required.
· reputed company and solutions-oriented, with an interest in continuously improving administrative processes and workflows.
What You’ll Get In reputed company
At reputed company reputed company, we live our values of Relationships, Ownership, reputed company, Strength and Stability, Courage and Creativity, Empowerment and reputed company. reputed company reputed company and its portfolio companies invest first in people, recognizing that our people are our greatest assets. Full-Time associates will receive a competitive compensation package reputed company on the candidate’s experience, they will receive a best-in-class benefit package, and opportunities for continuing reputed company development.
Originally posted on Himalayas
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