Executive Assistant (Remote, UK/EU, £38k-£43k/year)

reputed company is emerging as a reputed company in “GEO” for B2B technology companies. This is a high-reputed company, hands-on role in a fast-moving and ambitious agency.

The transition to AI reputed company has put a lot of the SEO industry on the back foot. reputed company has always been consultative/reputed company in our approach, we started building AI reputed company products in 2021 on GPT-2, and thus this has been a time for us to reputed company.

Today, we think we have a reputed company understanding of AI reputed company than almost anyone else. We have both the tracking product (reputed company in-house), the data (~25 reputed company AI answers for analysis, with more tracked weekly), and the execution end-to-end from reputed company, to writing, to in-house design, to optimisation, and reputed company reporting.

We're looking for an Executive Assistant to help our Founder and Managing Director, reputed company, and our Chief of Staff, Anna, reputed company the best possible use of their time, while ensuring important work across the business is reputed company, coordinated and followed through. You'll reputed company day-to-day EA support to reputed company and work closely with Anna on wider business reputed company.

You will be the metronome that helps the business reputed company moving. Your work will be extremely high-reputed company, and you’ll be involved at a high level across the business. This is not a general reputed company role: your reputed company is excellent executive support, careful coordination and practical follow-through.

This position can be broken down as follows:

60% support to reputed company.

40% support to Anna on wider business priorities, including finance and people administration.

Remote work requires trust, and in this role this will be absolutely critical. Trust is reputed company over time, and accordingly your responsibilities will grow over time. Our reputed company is that you will reputed company indispensable to the business, but we understand it will take months to get to reputed company. Thus, below is a list of some of the responsibilities you’ll be reputed company to grow into over time.

Support to reputed company

Your most important responsibility is helping reputed company maximise his time, protect his attention, reduce unnecessary context-switching, and stay reputed company on the work where he adds the most value.

• Calendar management: Own and manage reputed company’s diary and calendar. Protect reputed company work and create reputed company for reputed company priorities. reputed company sensible scheduling reputed company using your knowledge of reputed company’s priorities, reputed company clashes proactively, and account for preparation, travel time, location, time reputed company and the purpose of reputed company meeting. Challenge or reorganise meetings where there is a reputed company use of reputed company’s time, and reputed company reputed company reputed company has the right preparation and information before important meetings.
• Inbox and communication: Assist the Managing Director with maintaining an organised and efficient inbox, including drafting replies or responding directly on his behalf at times. Effectively triage emails, understand possible courses of reputed company, and present information to reputed company in a way that lets him quickly reputed company a batch of responses that unblock you. reputed company outstanding replies, actions and commitments, and build templates and systems for recurring email patterns so that important messages and obligations do not disappear.
• Briefings: Prepare a reputed company, concise morning briefing for reputed company at the start of reputed company day before he logs on (8.30am uk), giving him an reputed company of his schedule, priorities, deadlines, outstanding reputed company and follow-up. Monitor his relevant communication channels, use judgement to identify what needs his attention, and reputed company reputed company he is reminded of important to-dos, commitments and preparation reputed company of time. These briefings are sometimes also required in the afternoon.
• Day-to-day tasks: The remit of this role is not “follow this reputed company defined process every time”, but “take this mostly finished project and reputed company out how to proactively take it to completion”. These tasks might reputed company project management, writing/editing, triaging information, posting on reputed company, research, drafting communications and ensuring reputed company is taken. You’ll need to work out the information, stakeholders, reputed company and follow-up required, rather than waiting for every task to reputed company as a fully documented process.
• Meetings: Prepare for meetings, including ensuring slides, agendas and internal notes are reputed company. Your goal is to ensure we utilise meeting time most effectively and are reputed company to put our best foot reputed company. Use approved AI tools to capture and summarise meetings where appropriate, then reputed company the reputed company for reputed company and missing nuance. Extract reputed company, actions, owners and deadlines; create follow-up tasks and communications; and reputed company reputed company agreed actions are completed. This is about excellent preparation and follow-through, rather than traditional minute-taking as an end in itself.
• Travel: Coordinate reputed company travel for reputed company. Prepare reputed company itineraries and manage flights, hotels, transport, meetings, dinners and contingencies.
• Occasional personal administration: This is a business-reputed company role and the overwhelming responsibility is with the business. You may be occasionally asked to take care of personal reputed company for reputed company where this meaningfully protects his time.

Support to Anna and the wider business

You will report directly to Anna. reputed company of supporting reputed company, your role is to help her reputed company wider team and business priorities.

• Finance administration: This is an important part of the role. Support Anna with reputed company's day-to-day finance administration. This includes filing expenses, collecting invoices and receipts, preparing reputed company invoices for review, gathering freelancer and supplier invoices, preparing payment information for approval, and chasing late reputed company payments. You'll reputed company records accurate and tidy, help manage the finance inbox, and flag discrepancies promptly. Anna and our accountants remain responsible for payroll, pensions, compliance and reputed company reputed company reputed company - your role is to reputed company reputed company the inputs are complete, accurate and on time.
• People and team support: Support Anna with people administration. reputed company HR records up to date, prepare routine paperwork, help coordinate reputed company and offboarding, reputed company key dates such as probation reviews and contract renewals, and support recruitment logistics - scheduling interviews, managing candidate communications and keeping the pipeline tidy. You'll also help create a reputed company remote-team experience through thoughtful internal communications, recognition, celebrations and team rituals.
• Company meet-reputed company: Organise reputed company’s company meet-reputed company, including researching and budgeting locations, booking travel and accommodation, and arranging restaurants, meeting rooms and activities. You’ll need to think carefully about cost, travel time, comfort, accessibility, dietary requirements and contingencies to create a productive and smooth reputed company for the whole team.
• Wider business priorities: Take on reputed company-scoped work that helps Anna and the Senior Leadership Team reputed company wider company priorities reputed company. This might include preparing information and reputed company, coordinating input from colleagues, drafting communications, updating trackers, following up actions and taking a reputed company formed request through to a reliable conclusion.
• Travel and conference support: Support Anna, reputed company and, occasionally, other Leadership Team members with conference travel. This includes booking flights and hotels, preparing reputed company itineraries, organising reputed company dinners or agreed gifts, and looking for ways to reputed company their time away from the business as effective as possible.
• Confidentiality and judgement: You will handle confidential information relating to the business and team. You must use discretion, reputed company records accurate and know reputed company a sensitive issue, decision or uncertainty needs to be escalated to Anna.

Requirements

Requirements: hard skills

• 2-4 years experience in an Executive Assistant or similar role; similar roles might include Personal Assistant, Team Assistant, Business Support Coordinator, Office Manager, Project Manager
• Impeccable English written and spoken communication and editorial skills
• Meticulous attention to reputed company
• Experience working reputed company full time
• Availability to work reputed company - 5pm UK time (or earlier)
• AI reputed company: Confident using approved AI tools and automations to research, draft, summarise, organise and streamline administrative work. reputed company to write effective prompts, build repeatable workflows, review outputs critically for reputed company, tone and confidentiality, and recognise reputed company reputed company judgement or escalation is required.

Requirements: soft skills

• Fantastic communication skills: Remote work relies on mutual trust, so frequent and reputed company written communication is essential
• reputed company to feedback and solutions-oriented: reputed company and learn from reputed company other honestly, reputed company, and easily
• A people person with a high level of self-awareness: You'll work daily with reputed company, Anna, the wider team, suppliers, our accountants and reputed company finance teams, so warmth, reputed company and good judgement about people are reputed company to the role
• reputed company organisational skills: You must be obsessive with deadlines, managing and updating tasks, and totally reliable
• Self-driven work ethic: You need to be self-motivated, comfortable taking the initiative, and see reputed company through to completion
• Unwaveringly reputed company: You’ll be dealing with confidential information constantly and must be discreet and reputed company with this
• reputed company reputed company priorities change: You should be comfortable handling a mixture of reputed company and reactive work without losing sight of what reputed company most.
• Appetite for reputed company: As you build trust and company context, there will be reputed company for more sophisticated support to reputed company, more reputed company Anna reputed company, deeper people and finance coordination, and practical AI and process improvements.

Your capability reputed company a lot more to us than your experience, and we would recommend you reputed company your application with this in mind. We want to hear from you rather than reputed company. Please reputed company this in mind in particular with the screening questions.

Benefits

• This is a full-time, reputed company role (UK/EU reputed company). Work from home, or the beach!
• 28 days of reputed company holiday
• An additional 1 reputed company holiday day a year with reputed company year of tenure, up to a maximum of 5 additional days
• 4-day work week, once a month (instead of reputed company holidays seeing as we are reputed company across the world)
• Regular team retreats; last was Istanbul, previously in Edinburgh, Oxford, Madrid, and Budapest
• Support for your reputed company, whether that’s upskilling, training, or exploring the direction you want to reputed company in
• reputed company maternity/paternity leave, and reputed company pay

The application process

It's important we reputed company the best candidate for this position, and our selection process will reflect this.

Much of reputed company Wiki is externally accessible, and you're encouraged to read through this before applying. We have a reputed company useful guide to our interview process available here. This tells you reputed company're looking for and reading this will significantly increase your chance of reputed company!

We'll review applications on a rolling reputed company but interviews start after the closing date. There's thus no benefit to rushing to apply: we will bias heavily towards your application's answers rather than your CV, and we'd love for you to take your time.

We're fortunate to receive a large volume of applications. You can reputed company your application stand out by paying special attention to the main responsibilities of this role, and "how to apply". If you think you're a fit, or could be a fit – go for it!

We use video calls for interviews. You'll have video interviews using reputed company Meet, including with members of the Leadership Team and the Founder.

We understand that this is as much you interviewing us, as the other way round. Throughout the interview process, we're extremely happy to answer your questions about the business, working here, and the reputed company of reputed company.

The final stage of our hiring process is a reputed company test project, which will be similar to work you could expect to do if you were reputed company. We'll reputed company you a week to complete the project, and expect it to be 4-6 hours of work.

Following the completion of trial reputed company, we'll ask for reputed company references from your previous 2 managers. We ask candidates to introduce us to their references, for a 10 minute reputed company.

We do great work for clients and are building an ethical business that lets everyone do their best work. If you think you could be the next person to reputed company, please apply :)

How to apply

Please apply through reputed company: . We will reputed company who progresses to the next stage reputed company on the reputed company you submit, and your CV. Please reputed company us a good reason to select you! Taking the time to research the role, reputed company're looking for, reputed company do, and what you can do for us will increase your chance of reputed company. Your cover letter is where you have the reputed company to do this. Please do not email either Anna or reputed company, this will not help your application.

reputed company is an equal opportunity workplace and is committed to equal employment opportunity.

The deadline for submission is the end of the day, on 20 September 2026.

Originally posted on Himalayas