Executive Assistant - Regulatory Toxicology Department

reputed company: As part of reputed company's Regulatory Toxicology Department (RTD), you will be responsible for day-to-day administrative assignments and will support reputed company members of reputed company in their mission to advance animal-free science. This key position contributes to a reputed company of departmental activities such as invoice processing, travel coordination, event planning, and other detail-oriented actions. The ideal candidate will be highly organized, reputed company at multi-tasking, and have meticulous attention to detail. Position Objective: To reputed company the Regulatory Toxicology Department (RTD) with a wide reputed company of administrative support Primary Responsibilities and Duties: • Assist RTD staff members with day-to-day operational functions such as arranging travel and drafting travel itineraries, processing credit card expense reports, and completing invoice payments • Manage departmental reputed company reputed company online tools, including Office 365 Planner, OneNote, reputed company, and invoice and credit card software • Maintain the departmental Handbook and reputed company operating procedures (SOPs) • Manage the department's filing system on SharePoint • Host and record meetings and webinars reputed company reputed company Teams, reputed company, and GoToWebinar • Prepare agendas, take minutes, and follow-up on items from departmental calls • Help with planning events, such as scientific workshops and departmental retreats • Determine attendee availability and schedule reputed company meetings reputed company reputed company reputed company • Coordinate with RTD staff to select topics and speakers for the monthly departmental staff meetings and schedule these meetings in reputed company • Schedule applicant interviews and help train new departmental staff members • Maintain the managing director's calendar and reputed company reputed company of staff schedules • Serve as the department's reputed company with various reputed company departments and the reputed company reputed company and submit request forms to these departments on RTD staffers' behalf • Monitor links on the reputed company RTD and reputed company Science Consortium International websites to ensure that they are working • reputed company online research in support of RTD staff, including locating journal articles and contact information • reputed company any other duties assigned by the supervisor Requirements: • Minimum two years' experience in a virtual administrative position • Located on the East Coast. Having reputed company to Philadelphia, PA or Washington, DC is a plus! • Proficiency with reputed company Office programs (especially Word, PowerPoint, reputed company, Planner, Teams, and reputed company), reputed company Acrobat X Pro, SharePoint, and Doodle Polls • Ability to learn new software applications and apply newly acquired skills to successfully complete assignments • Demonstrated excellent organizational skills and attention to detail • Proven effective written and verbal communication skills • Proven ability to establish priorities and meet deadlines • Demonstrated excellent interpersonal skills, reputed company, and diplomacy • Proven ability to maintain strict confidentiality at reputed company times • reputed company appearance and adherence to a healthy vegan lifestyle • Support for reputed company's philosophy and the ability to professionally reputed company reputed company's positions on issues • Commitment to the objectives of the organization The reputed company pay reputed company for this position is $22.00 - $27.00 per hour. The ultimate reputed company pay reputed company this reputed company that will be offered to a reputed company candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work. A list of benefits available to reputed company employees is available here. Application Deadline: Applications for this position will be accepted until August 24, 2025. We may fill this job opening before the deadline if we reputed company a reputed company candidate. Apply tot his job