Recruiting Assistant

Children's Aid is dedicated to providing support for the recruitment process and is seeking a Recruiting Assistant to join their team. The role involves administrative tasks related to recruitment, ensuring a smooth experience for candidates and hiring managers while focusing on background checks and verifications.

Responsibilities

• Understand and promote the organization's Mission, Vision, and Core Values to ensure alignment with organizational policies and procedures
• Assist with posting job vacancies as directed by the Talent Acquisition Partner
• Monitor job boards and sourcing platforms to ensure postings are visible and displayed accurately
• Screen resumes/applications to identify qualified candidates
• Conduct initial phone screenings to assess candidate qualifications and suitability
• Help maintain accurate and up-to-date candidate application statuses in the Applicant Tracking System (ATS), databases, and recruitment records
• Complete reference checks
• Create, revise, and prepare recruitment materials and documentation
• Participate in external and agency-sponsored hiring events
• Implement fair hiring practices and legal requirements throughout recruitment
• Support preliminary verification and serve as backup for background check clearance processes
• In-person collaboration is an essential function of the job
• Performs other duties as assigned

Skills

• High school diploma or equivalent, bachelor's preferred
• One year of experience in an administrative or support role within an HR environment
• Minimum of six months of experience processing national, state, and city regulatory background check screenings
• Familiarity with recruitment processes and procedures
• Understand basic HR principles, best practices, employment laws, and regulations
• Ability to maintain confidentiality and handle sensitive information with discretion
• Proficiency in Microsoft Office suite (Word, Excel, Outlook)
• Ability to work independently and prioritize tasks effectively
• Willingness to learn and adapt to new technologies and processes
• Excellent communication skills, both verbal and written
• Strong organizational and time management abilities
• Attention to detail and accuracy in all tasks
• Strong interpersonal skills and the ability to work effectively in a team
• Adaptability and the ability to multitask in a fast-paced environment
• Problem-solving skills and the ability to exercise sound judgment
• Customer service orientated
• Flexibility to work occasional evenings or weekends as needed for recruitment events

Company Overview