Document Control Program Analyst

Cordoba Corporation is a leading engineering and design firm based in California. They are seeking a Document Control Program Analyst to support analytical, documentation, coordination, compliance, and reporting functions within the Document Control Unit, ensuring operational readiness and alignment with document control standards.

Responsibilities

• Serve as a central internal coordination support role, maintaining alignment between the Document Control Manager, Senior Document Controllers, the Business Analyst, and other internal partners
• Assist in preparing internal meeting materials, including summaries, trackers, reports, and reference documents
• Provide support in maintaining the internal reporting library, communication drafts, and document routing materials
• Maintain and organize the unit’s internal SharePoint site, tracking tools, logs, templates, desk manuals, and document repositories to ensure information is current, accessible, and version-controlled
• Assist in updating and maintaining documentation resources, including workflows, forms, templates, and internal SOPs
• Support the refinement of documentation standards by assisting with updates to metadata requirements, naming conventions, and internal filing structures, adapted from standard document control functions
• Provide user support for accessing internal resources, reference materials, and document control tools
• Maintain dashboards, workload trackers, and reporting documentation to support accurate visibility into unit performance and activity
• Assist in tracking project metrics, milestone progress, and basic KPI reporting to provide insight into workflow health and operational trends
• Compile and prepare data to support progress updates, performance reporting, newsletters, and leadership communications
• Assist in maintaining accuracy and consistency of reported metrics by performing data validation and quality checks
• Assist in developing and updating Visio process maps to document roles, responsibilities, and workflow sequences
• Support the creation and maintenance of desk manuals, SOPs, guidance documents, and workflow materials to promote consistent application of document control practices
• Assist with developing job aids, training materials, and internal presentations used for onboarding or training unit staff
• Contribute to continuous improvement initiatives by identifying opportunities to enhance workflow clarity, reduce inefficiencies, or refine documentation processes
• Maintain the internal risk register and reporting library, ensuring entries are up-to-date, organized, and accurately reflect identified risks or follow-up actions
• Assist in reviewing documents and workflows for compliance with document control standards, procedures, metadata requirements, and classification guidance
• Provide support for audit readiness efforts by helping compile documentation, reconcile records, and prepare required evidence
• Assist in documenting compliance observations and identifying opportunities for procedural improvements
• Analyze incoming requests and submittals to help identify workflow impacts, staffing considerations, or operational needs
• Assist in preparing summaries, briefings, or operational insights based on document trends, workload patterns, or program needs
• Support project planning and coordination activities by preparing reference documents, updating tracking tools, and assisting in clarifying deliverables or timelines
• Assist with special assignments, continuous improvement efforts, and internal initiatives as needed to support unit goals
• Establish and maintain effective working relationships and communications with client staff, project consultants, private contractors, employees, and the public

Skills

• Bachelor's degree in Business Administration, Information Management, Public Administration, or related field; or equivalent experience
• Strong organizational, analytical, and written and verbal communication skills; ability to support workflow coordination, documentation management, and data interpretation
• Familiarity with document management tools (e.g., SharePoint); proficiency with Microsoft Office; and experience with additional platforms such as Adobe Acrobat, Jira, Confluence or similar is desirable
• Detail-oriented, proactive, dependable, and able to support multiple concurrent workstreams with accuracy and consistency
• Proficiency in process mapping tools such as Microsoft Visio or equivalent
• Experience supporting projects involving document management systems or enterprise data solutions
• Ability to work collaboratively with technical teams, business users, and consultants
• Experience in a similar role on a minimum of two (2) projects similar in scope and complexity

Benefits

• Multiple medical and dental insurance plans
• Vision insurance
• Paid AD&D and life insurance
• 401k with an industry leading employer match
• Generous vacation and sick leave accruals
• 9 paid holidays
• Other forms of paid time off
• Flexible spending accounts (FSA’s) including medical care reimbursement
• Dependent care reimbursement
• Commuter benefit plans
• Employee assistance program
• Well-being benefits that include stress management, nutrition, and financial well-being

Company Overview

Company H1B Sponsorship