Project Coordinator

Cash-Wa Distributing is a company focused on supporting growth in commercial kitchen upgrades. The Project Coordinator will facilitate smooth project execution by managing logistics, documentation, and vendor relationships while ensuring projects are delivered on time, within scope, and on budget.

Responsibilities

• Verify all details of contract. Dates, taxable, invoicing requirements, insurance needs & special conditions
• Enter Sales orders into DDI ERP System
• Issue purchase orders for product needed for the project
• Coordinate staging, delivery, and installation
• Assist with Warehouse on inbound project freight issues, ensure all equipment is delivered undamaged, ready and tagged for jobs, and pieces of equipment are labels to match design plans
• Assist in planning and tracking tasks, ensuring that deadlines are met, and tasks are completed accurately. They may assign sub-tasks within a larger task already assigned to a team member
• Provide administrative and logistical support to the team. Their focus is on the smooth execution of project tasks
• Organize and plan projects; this includes updating the installation calendar, tracking when equipment is to be ordered, and working with the Buller Contract Team to coordinate and maintain timelines
• Keep track of necessary paperwork, insurance certificates, and contracts, file jobs, and keep organized. (UCC1, Insurance COI update, BIA Bonds)
• Assist in billing on AIA (American Institute of Architects) forms in a timely manner, as to the format used by Contractors/Trades via their submissions for payment
• Work with Sister Company Buller Fixture regarding process modifications
• Coordinate training on equipment when needed with the factory reps
• Attend conferences such as SEFA for equipment training, or local or regional training

Skills

• Very strong attention to detail
• Excellent communications skills (written & verbal)
• Strong time management skills while working on multiple on-going projects
• A valid driver's license and acceptable driving record
• General computer skills required
• Software experience with Procore or Constructconnect or other project management software is helpful
• Construction experience, Project Management experience, or equivalent education is helpful
• Excellent communication skills
• Excellent time management skills
• Ability to solve problems, prioritize, multitask & meet deadlines
• Standing or walking for extended periods during site visits
• Occasional long periods of sitting at a desk or in a vehicle
• Foodservice experience is beneficial

Benefits

• Eligible for Paid holidays.
• Eligible for employee pricing on goods sold.
• Medical, Dental, Vision and Life insurance eligibility, 2 PTO days.
• Eligible to start contributing to your 401k.
• 2 PTO days.
• 401k match eligibility, 8 PTO days, Company Paid Life and Short-Term Disability insurance.

Company Overview