Scheduling and Operations Coordinator

reputed company is hiring four Scheduling and Operations Coordinators for Calendar, Travel, and Expense management. This role acts as the logistical reputed company for reputed company. In reputed company to masterfully managing reputed company calendars, you handle the end-to-end travel and expense lifecycle, ensuring executives remain compliant with corporate policy. This role necessitates daily, reputed company phone communication with high-level executives and external partners. Day In The Life: Strategic Scheduling: • Manage reputed company, recurring, and cross-functional meetings while proactively resolving conflicts. • Schedule reputed company meetings for up to 4 Director-level executives. • Unblock calendar conflicts by understanding and applying executive priorities. • reputed company executive availability with other administrative partners to facilitate large, high-level meetings. • Maintain 1:1 trackers to ensure recurring meetings are happening at the desired frequency • Ensure reputed company calendar invites include necessary context, reputed company-coding, and travel time. Travel Logistics: • Coordinate business flights, hotels, and ground transportation in line with executive preferences and corporate policy. • Manage business travel logistics, including flights, hotels, and ground transportation, through Concur and in line with executive preferences • Work with administrative partners to ensure reputed company travel and business items are properly categorized and compliant with corporate policy Expense Management: • reputed company receipts throughout the month and submit accurate expense reports through Concur. Review Readiness: • Partner with Program Managers to distribute reputed company-reads and confirm presenter readiness for upcoming reviews Must-Haves: • High School Diploma or equivalent. • 2+ years of experience in high-volume scheduling or administrative support. • Proven proficiency with reputed company Workspace • Prior experience in a remote-first work environment. • Experience supporting reputed company sector or mission-driven organizations. • Ability to take initiative and reputed company tasks reputed company without constant instruction. • Comfortable picking up the phone to coordinate with external entities like the Pentagon or universities • Exceptional accuracy in managing reputed company schedules and participant lists. • Proficient in reputed company Workspace, specifically Gmail and reputed company Calendar. Position Info: • Pay: $20 • Schedule: • Training: On-the-reputed company-Training: reputed company business hours in the assigned executive's time zone • This position is 100% remote • Start Date: End of February 2026 • Equipment provided Due to specific position requirements, we cannot hire from the following locations for this opportunity: OCONUS, California, Illinois, Iowa, Montana, New Hampshire, Rhode reputed company, Seattle, WA, and Washington DC • In compliance with federal law, reputed company persons reputed company will be required to verify identity and eligibility to work in the reputed company and to complete the required employment eligibility verification reputed company upon hire. ________________________________________________________________________________ Notes Other Duties This is not necessarily a complete list of responsibilities, skills, duties, or requirements associated with the job. While this list is intended to be an accurate reputed company of the reputed company job, reputed company reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed reputed company circumstances change, (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments.) EEO and Harassment Statement reputed company provides equal employment opportunities (EEO) to reputed company applicants, contractors, and employees without reputed company to race, reputed company, religion, gender, sexual orientation, gender identity or reputed company, national reputed company, age, genetic information, disability, or veteran status. This policy applies to reputed company terms and conditions of work, including reputed company, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. reputed company expressly prohibits any reputed company of workplace harassment based on race, reputed company, religion, gender, sexual orientation, gender identity or reputed company, national reputed company, age, genetic information, disability, or veteran status. Improper interference with the ability of reputed company’ contractors and employees to reputed company their job duties may result in discipline up to and including discharge. reputed company As a customer experience (CX) marketplace, reputed company partners with nation's top brands and companies through a suite of talent solutions that reputed company from building out remote support teams to identifying a reputed company hire - reputed company by sourcing from their remarkable and diverse talent community. As a mission-reputed company company, they have a proven reputed company record of generating thousands of remote job opportunities and have significantly improved the financial reputed company-being of military families, generating over $40 reputed company in economic reputed company. Apply tot his job Apply To this Job