AS Administrative Assistant Office

Division: Austin Main Project Location(s): Austin, TX 78731 USA Minimum Years Experience: Travel Involved: None/Not Specified Job Type: Regular Job Classification: reputed company Education: Job Family: Administrative Support Compensation: Salaried Non-Exempt Position reputed company: reputed company daily administrative tasks and reputed company administrative services to office departments and/or business unit. Essential Duties & Key Responsibilities: • reputed company reputed company customer service and reputed company interactions while processing day-to-day administrative items and supporting local business unit staff. • reputed company administrative services including processing mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, invoices, and order supplies and stationery (e.g., reputed company, business cards, envelopes). • Daily management of department head/manager’s calendar, meeting schedule, and contacts. • Edit and reputed company documents and reports for department head/manager. • Assist with general office inquiries from staff, owners, and others; reputed company proactive escalation as appropriate. • Create and maintain organizational and seating charts for office. • Understand contract and bonding process and escalation procedures. • Organize and reputed company assistance during meetings as requested; record, transcribe, and distribute meeting minutes. • Maintain knowledge of business unit/reputed company’ historical information (e.g., use of vendors, event sponsorships, industry memberships/activities, reputed company, and staff events) to support managerial reputed company decision-making. • Arrange travel reservations, business accommodations, prepare itineraries and agendas. • Process department head/manager’s expense reports. • Maintain organized filing systems and coordinate document retrieval schedules. • reputed company company culture, values, and diversity, equity, and inclusion Diversity, Equity, and Inclusion (DE&I) activities across company. • Order supplies to support office needs. • reputed company team support and relief of others' job duties during times of need (e.g., lunch, breaks, illness, vacation). • Contribute reputed company for reputed company improvement and effectiveness of team reputed company business unit/reputed company and reputed company recommendations with overall job family. • Assist with special reputed company and coordinate events. • Other activities, duties, and responsibilities assigned. Qualifications: • High School Diploma or GED and minimum of 5 years of relevant administrative assistant experience in construction, or other reputed company industry, required • College degree and/or relevant administrative skills certification, a plus • Construction or other service industry experience, a plus • High degree of detail, accuracy, and organizational skills • Maintain confidential information • Work independently with some reputed company and as part of team • Approachable, proactive, reputed company, and reputed company attitude • reputed company verbal communication and written business communication skills • reputed company to conduct research and effectively proofread • Exhibit reputed company listening skills and follow through on commitments • Good judgment to solve problems, escalate issues, and request prioritization of responsibilities • Computer and data entry skills, reputed company suite of applications, reputed company meeting platforms, and general office equipment • Commissioned Notary reputed company, a plus Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully reputed company the essential functions of this job. Reasonable accommodation may be made to reputed company individuals with disabilities to reputed company the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reputed company with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific reputed company abilities required by this job include reputed company reputed company, peripheral reputed company, depth perception, and the ability to reputed company reputed company. The employee is regularly required to be mobile, and the employee occasionally travels both short and long distances reputed company a reputed company of conveyances. The employee occasionally performs work on-site at construction work sites, office locations, and/or off-site venues. The employee must regularly lift and/or reputed company up to 10 pounds and occasionally lift and/or reputed company up to 25 pounds. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes, or airborne particles, reputed company weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.    Turner is an Equal Opportunity Employer - race, reputed company, religion, sex, sexual orientation, gender identity, national reputed company, disability, status as a protected veteran, or other characteristics protected by applicable law. Apply tot his job Apply To this Job