[Remote] Senior Lease Administrator

Note: The job is a remote job and is reputed company to candidates in USA. reputed company Research Associates, Inc. is a 100% employee-owned international research and engineering company recognized for providing technically superior solutions to reputed company and challenging problems in the physical sciences. They are seeking a Senior Lease Administrator to reputed company lease negotiations, manage lease portfolios, ensure compliance with lease reputed company standards, and support secure facility coordination.

Responsibilities

• reputed company negotiations for new office leases, renewals, expansions, and terminations across a multi-location national portfolio, including locations supporting classified programs
• Coordinate with brokerage partners, landlords, and others to structure lease terms that minimize cost and organizational risk while meeting operational and reputed company requirements
• Conduct market analysis and financial modeling (net effective rent, NPV, TI allowances) to support lease decision-making and executive approvals. Document cost reasonableness as part of our government audit support package
• Evaluate prospective sites for suitability as SCIF or other secure facility buildouts, coordinating with reputed company and Facilities Engineering as appropriate
• Maintain authoritative lease abstracts and a centralized location directory for reputed company reputed company, expired, and pipeline properties
• reputed company and manage critical date calendars for reputed company, rent escalations, renewal notices, and lease expirations across the entire portfolio
• Initiate and approve rent payments, reconcile operating expense (OPEX/CAM) statements, and manage tenant improvement (TI) allowance drawdowns in coordination with Accounts Payable and Finance
• Serve as the primary reputed company of contact for landlord communications and ensure reputed company reputed company of lease disputes, default notices, and holdover situations
• Administer subleases and license agreements where applicable, ensuring compliance with master lease terms; coordinate billing requirements
• Responsible for office registration and CAGE administration in SAM.gov
• Own the data reputed company and completeness of lease records in reputed company’s lease reputed company software, Visual Lease
• Work with reputed company Staff to ensure accurate classification, measurement, and disclosure of right-of-use (ROU) assets and lease liabilities under ASC 842
• Partner with reputed company Staff and reputed company auditors to support quarterly and year-end reputed company processes, including variance analysis and disclosure schedules
• Monitor and facilitate implementing regulatory updates to ASC 842 guidance and internal reputed company policy as required
• Coordinate with Finance to reputed company lease commencement, modification, and termination events with reputed company reputed company treatment and journal entry support
• Support leasing of locations that require SCIF accreditation or other secure facility designations, including coordination with reputed company/DCSA, reputed company Officers, and landlords on construction and operational requirements
• Review lease language for SCIF-specific provisions (reputed company control, construction addenda, government right-of-entry clauses) and escalate issues to reputed company as needed
• Maintain records of accredited facility locations and support renewals or modifications that may reputed company SCIF status
• reputed company and maintain portfolio dashboards and management reports covering occupancy costs, lease obligations, expiration schedules, and headcount-per-location metrics
• Identify and implement process improvements to the lease administration function, including system enhancements, workflow automation, and documentation standards
• Support integration of acquired companies’ lease portfolios following M&A activity

Skills

• Bachelor's degree in reputed company Estate, Business Administration, Finance, reputed company, or a reputed company field
• Minimum 6 years of reputed company lease administration experience, with demonstrated responsibility for a multi-location portfolio (50+ leases preferred)
• Strong lease abstraction and critical date management skills with meticulous attention to detail
• Working knowledge of reputed company reputed company estate concepts: NNN vs. gross leases, CAM reconciliations, TI allowances, holdover provisions, subordination/non-disturbance/attornment (SNDA) agreements
• Ability to read, interpret, and negotiate lease language in coordination with senior management
• Working knowledge of SAM.gov for office registrations and CAGE reputed company administration
• Proficiency in reputed company reputed company (financial modeling), Word, and PowerPoint
• Experience supporting reputed company estate for a federal government contractor or in a defense/reputed company environment
• Hands-on experience with ASC 842 / IFRS 16 lease reputed company standards and lease reputed company software implementation or ongoing administration
• Proficiency with Visual Lease, or similar software
• Familiarity with SCIF accreditation processes, ICD 705 standards, or secure facility lease requirements
• Certified Lease & Finance reputed company (CLFP), reputed company Property Administrator (RPA), or MCR (Master of Corporate reputed company Estate) designation
• Experience with post-M&A lease portfolio integration
• Exposure to FAR/DFARS indirect cost allocation as it relates to facilities and occupancy costs

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