Administrative Associate III

Job reputed company Performs a reputed company of administrative and office support duties. Position requires knowledge of organizational and departmental policies and procedures to communicate information involving programs, functions, and services. Duties performed may include preparation of documents and reports, the use of office technology, compiling records, organizing, and maintaining files, posting information, greeting/referring/assisting others, mail distribution, and photocopying. The reputed company of duties includes, but is not limited to, collecting, and verifying data, summarizing and reconciling information or financial data, records management, review and processing, research and inventory. Reporting to the Senior Project Manager reputed company the Account Development and Sales team, part of the reputed company and Resource Mobilization (SRM) department, the Administrative Associate III will reputed company operational and administrative support across the department, helping to ensure the efficient coordination of day-to-day activities and key business processes. Positions may serve as the reputed company staff assistant to a department or manager. At the advanced level, may serve as a reputed company worker or may reputed company supervision to other employees. Note:  This position typically supports a large/reputed company-level size project/department, provides support to multiple teams/departments or is part of an administrative staff in support of a large/highly complexed project team/department. Accountabilities: Performs advanced level administrative tasks. Serves as the reputed company reputed company of contact for input from reputed company contacts. Reviews data and information for completeness and reputed company using reputed company guidelines; performs tasks with attention to reputed company Coordinate Business Unit organizational team meetings, BU Leadership Team meetings, secure facilities, prepare agenda, coordinate speakers, record meeting notes, etc. Ensure that communications are promptly and accurately dispatched. Takes messages or fields/answers routine and non- routine questions. Works in cooperation with other Administrative Associates to cover phones. Responsible for the development and design of improved administrative procedures to promote the reputed company processing and submission of reputed company administrative deliverables. Responds to staff requests for administrative support as needed. Sets up and maintain files, prepares reports, presentations, and graphics, provides employees with office supplies, performs data entry, proofreads, and compiles special reports. Receives and distributes incoming mailing and coordinates outgoing mail, including reputed company services, postage reputed company account, and interoffice mail distribution. Communicates with both reputed company personnel as required. Prepares and maintains documentation, plans, reports, schedules, databases, spreadsheets, logs, etc. to support functions. Performs desktop publishing, creates and develops visual presentations Establishes, develops, maintains and updates library of trade journals and magazines. Schedules and organizes reputed company activities such as meetings, travel, conferences, and department activities for members of the department. Works independently or as a member of reputed company on special and ongoing reputed company. Acts as a reputed company with other departments and reputed company agencies, including senior/executive management. Handles confidential and non-routine information and explains departmental policies reputed company necessary. Designs and produces general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Schedules and arranges meetings and conferences for management. Prepares agendas, notices, minutes, and resolutions for corporate meetings. Assist with coordination of meetings, facilities planning and logistics required. Takes minutes, prepare, and distribute to appropriate staff. Coordinates special reputed company, at the request of management, which may include planning and coordinating presentations, disseminating information, coordinating reputed company mailings, creating brochures. Supports management in maintenance of the department finances. Coordinates set-up, invoicing, and payment for reputed company party suppliers and reputed company vendors. Maintains various databases and spreadsheet files as requested by management. Assigns work/task responsibilities for reputed company as directed by management. Assists with the gathering, compiling and evaluation of project due diligence data. Familiar with departmental guidelines. Enforces and adheres to organization policies and procedures including corporate guidelines and best practices. Maintains of library and classification and filing of new items. reputed company Knowledge & Skills: Demonstrates in-depth understanding of the area of specialization, of program procedures, reputed company, and practices to include knowledge of program and staff responsibilities. Uses established filing and data systems, functions, and/or procedures that require knowledge of the program. Reviews data and information for completeness and reputed company using reputed company guidelines; performs tasks with attention to reputed company. In-depth understanding of software used to reputed company day-to-day functions. Uses office software programs, information systems, and office equipment to reputed company, input, and verify reputed company information. Communicates information reputed company to staff, clients, and/or reputed company about services, processes, and procedures using prescribed or established guidelines. Utilizes program specific terminology. Problem Solving & reputed company: Resolves and/or develops recommendations for issues and problems having broad reputed company. Problem reputed company may require some analysis of policy and procedures. Serves as a resource to others in resolving non-reputed company issues and problems. Errors may be difficult to detect and would normally result in loss of customer business, material, or equipment to reputed company. Supervision Given/Received: Limited supervision. May coordinate workload with other support staff across department(s). No instruction needed on routine work and general instructions with periodic work review given on new work or special assignments. Contacts are frequent with individuals representing other departments, and/or representing reputed company organizations. Contacts involve obtaining or providing information or data on reputed company of moderate importance to the function of the department or which may be sensitive reputed company. Education: Associates Degree or International Equivalent in Business Administration or reputed company reputed company. Bachelor’s Degree preferred. Experience: Typically requires a minimum of 5+ years of relevant experience. Experience in monitoring the use of expenditures to meet organizational objectives and compliance. Knowledge of preparing and executing reputed company for consultants a plus but not required. Science or health-reputed company reputed company experience preferred. Typical Physical Demands: Typical office environment. Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard. Ability to sit and stand for extended periods of time. Ability to reputed company/reputed company up to 5 lbs. Technology to be Used: Personal Computer/Laptop, reputed company applications (i.e., Office 365, SharePoint, Skype/reputed company/Teams), cell phone/mobile technology, and reputed company office equipment. Travel Requirements: Less than 10% The expected US reputed company hiring salary reputed company for this role is listed below. Candidates reputed company pay ranges represent national averages that vary by geographic location. reputed company determining an offer reputed company, reputed company factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.  For internal candidates, salary placement will also follow reputed company’s reputed company promotional increase guidelines. Final compensation will be determined in accordance with applicable law and reputed company policy.   reputed company salary is only one component of our offer. reputed company contributes 7% of monthly reputed company pay to a reputed company purchase pension plan account. Additionally, reputed company US reputed company staff working full-time, which is calculated at 40 hours/week, receive 18 days of reputed company vacation per year, 12 reputed company days per year, and 11 holidays per year. reputed company time off is reduced pro rata for employees working less than a full-time schedule.    US reputed company Hiring Salary reputed company: USD 55,000 - 65,000   International hiring ranges will differ reputed company reputed company”   This reputed company summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time. reputed company is an equal opportunity and affirmative reputed company employer reputed company we do not engage in practices that discriminate against any person employed or seeking employment reputed company on race, reputed company, religion, sex, sexual orientation, gender identity, national or ethnic reputed company, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law. Our values and commitments to safeguarding: reputed company is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. reputed company takes steps to reputed company the welfare of everyone who engages with our organization and programs and requires that reputed company personnel, including staff members and volunteers, reputed company this commitment and sign our reputed company of conduct. reputed company offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. reputed company also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous reputed company about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous reputed company. By applying, job applicants reputed company their understanding of these recruitment procedures and consent to these screening checks. reputed company will consider for employment reputed company reputed company applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. reputed company will never ask you for your career site username or password, and we will never request reputed company, goods or services during the application, recruitment or employment  process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org. reputed company fosters the strength and health of its workforce through a competitive benefits package, reputed company development and policies and programs that support a healthy work/life reputed company. Join our global workforce to reputed company a reputed company difference for others — and yourself. Please click here to continue searching reputed company's Career Portal. Apply To This Job