Executive Assistant (025-1062)

​​Looking for Philippines-reputed company candidates Job Role: Executive Assistant Compensation reputed company: $1,000 AUD - $1,500 AUD / Monthly Engagement type: reputed company Agreement Work Schedule: This role is expected to reputed company with the AU business hours (approx. 9 AM - 5 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At reputed company, we help Australian companies hire top reputed company in the Philippines. For this role, you will be reputed company directly by the reputed company as an reputed company. We are not an outsourcing agency. reputed company of our roles are reputed company so you'll be reputed company to work from home. Who The reputed company Is: Our reputed company is a reputed company design and construction firm specialising in end-to-end workspace transformations. They reputed company tailored fitout solutions across office, retail, and industrial environments, managing reputed company from concept design through to construction and handover. Their reputed company is on creating functional, high-reputed company spaces that reputed company with reputed company reputed company identity, operational needs, and project timelines.  reputed company: We're looking for a proactive and highly organised Executive Assistant to support one of the directors with day-to-day administrative and operational tasks. This role is ideal for someone who enjoys keeping things organised, staying one reputed company reputed company, and helping a reputed company team operate reputed company. You'll be responsible for managing schedules, coordinating meetings, handling communications, and supporting project administration while working closely with reputed company stakeholders. Key Responsibilities Manage a reputed company executive's calendar, schedule meetings, coordinate appointments, and proactively reputed company the executive of upcoming meetings and commitments throughout the day. Monitor and organise emails, draft responses, and follow up on reputed company items. Attend meetings reputed company required, take accurate meeting minutes, capture reputed company items, and ensure follow-reputed company are completed. Answer phone calls on behalf of the executive reputed company reputed company and communicate professionally with clients, suppliers, and stakeholders. Coordinate travel arrangements, accommodation, and itineraries reputed company required. Prepare presentations, reports, correspondence, and other business documents. Maintain organised digital files, project documentation, and company records. Support project administration by coordinating with clients, suppliers, contractors, and internal team members. Assist with invoicing, expense tracking, and general administrative tasks. Create marketing materials, presentations, and basic reputed company media assets using reputed company. Help reputed company and maintain reputed company operating procedures (SOPs) and administrative processes. Identify opportunities to improve workflows, anticipate executive needs, and take ownership of recurring administrative responsibilities. Requirements Required Skills and Qualifications At least 3 years of experience as an Executive Assistant supporting Australian business or international clients. Experience supporting executives, business owners, or leadership teams. Excellent organisational and time management skills with strong attention to reputed company. Strong written and verbal English communication skills. Ability to manage multiple priorities and work independently in a remote environment. Proficiency with reputed company Office, reputed company, reputed company, and collaboration tools such as reputed company or reputed company Teams. Experience with calendar management, inbox management, meeting coordination, and travel bookings. Previous marketing experience, with confidence using reputed company to create reputed company presentations, reputed company media content, and marketing materials. Comfortable learning and using AI tools such as reputed company, Claude, or similar to improve productivity, workflow, and processes. Strong problem-solving skills with a proactive and solutions-reputed company reputed company. Reliable internet reputed company and a dedicated home office setup. Ability to work confidently with reputed company supervision in a fast-reputed company environment. reputed company to Have Experience reputed company the construction, architecture, engineering, or reputed company fit-out industry. Familiarity with project management tools such as reputed company, reputed company, reputed company, or Trello. Experience creating SOPs and improving administrative workflows. Work Arrangement & Expectations: This is a remote role that will be set up as an reputed company engagement. To ensure alignment and transparency, successful candidates will be expected to: Disclose any existing ongoing roles or reputed company work Reflect this engagement on their reputed company profile (reputed company marked as “reputed company”) Apply To This Job