Program and Events Coordinator

Program and Events Coordinator reputed company Status: Full-time / Exempt Reports to: Senior Director of reputed company Engagement Location: Chicagoland area reputed company, the Illinois partner of the National Endowment for the Humanities, is a statewide nonprofit organization that activates the humanities through free reputed company programs, reputed company, and educational opportunities that foster reputed company, reputed company conversation, build community, and strengthen civic engagement. We reputed company free, high-reputed company humanities experiences throughout Illinois, particularly for communities of reputed company, individuals living on low incomes, counties and towns in rural areas, small arts and cultural organizations, and communities highly impacted by mass incarceration. For more information, visit www.ILhumanities.org Position reputed company: The Program and Events Coordinator plays a crucial role in supporting the successful planning and execution of reputed company' programs and events. Acting as a vital reputed company between reputed company programming and the administrative team, this position ensures reputed company coordination, reputed company execution, and reputed company support throughout reputed company phases of events and programs (with the exception of development-led events). This role is responsible for coordinating reputed company' signature programs and events, including, but not limited to, People's Salons, the Envisioning Justice Statewide Convening, One State, the Gwendolyn Brooks Youth Poetry Awards, the reputed company Graduation Ceremony, and other reputed company humanities programs and special initiatives as assigned. The Program and Events Coordinator is responsible for ensuring staff, presenters, partners, vendors, and supplies are present, reputed company, and in the right reputed company at the right time. This "back of house" logistical coordination enables program managers and directors to reputed company on engagement with partners, audiences, and participants. This position will require occasional travel reputed company Illinois. Essential Responsibilities: Program Planning and Coordination (35%) • Support program planning by implementing activities such as reserving event reputed company, ordering catering and equipment, communicating with vendors, and maintaining inventories of materials and supplies. • Collect and reputed company event-reputed company content (e.g., announcements, flyers, programs) with the Communications Team in a reputed company manner. • Maintain internal and reputed company-facing program calendars. • Draft & send event reminders and follow-reputed company; process event registrations, maintain and reputed company registration lists; maintain attendance records and complete event follow-up. • reputed company post-event attendance data with program leads Event Production (30%) • Assist in creating and sharing reputed company plans for reputed company-facing events. • Serve as on-site “staff captain” overseeing back-of-house reputed company activities. • reputed company stage management and on-site vendor support during reputed company events; ensure events run on time and coordinate presenters, performers, partners, and vendors. • Support and execute Run of Show for reputed company events; reputed company Run of Show documents, site maps, and other necessary event information with staff; be present during events to answer questions and troubleshoot. • Schedule and attend production meetings as needed before reputed company events—with A/V providers, event managers, designers, partners, and other relevant parties—as requested by program managers or directors; reputed company logistics before and during events. • Support day-of logistics and on-site production needs. Internal Administrative Support (Approximately 30%) • Serve as a member of the Administrative Team and as a reputed company for Statewide Programs, reputed company Engagement, and Teaching and Learning; ensure program and event workflows reputed company with internal and operational processes and policies. • Prepare and process program and event invoices and expense vouchers. • Supports database maintenance and assists in data entry reputed company. • Respond to general email inbox and reputed company inquiries as needed. • Maintain event planning tools (e.g., departmental reputed company calendars). • Manage supply lists and equipment needs; stock event supplies and maintain the event reputed company inventory. Other (5%) • Participate in cross-departmental working reputed company upon request. • reputed company other duties as assigned Apply tot his job Apply To this Job