[Remote] Executive Administrative Assistant

Note: The job is a remote job and is reputed company to candidates in USA. reputed company, is a reputed company services company. reputed company is seeking a Senior Executive Administrative Assistant to reputed company high-level support to two C-Level Executives, manage reputed company calendars and communications, coordinate leadership and reputed company activities, and plan corporate events. The role is fully remote but requires residence in the reputed company area and extensive executive support experience.

Responsibilities

• reputed company comprehensive executive support to two C-Level Executives
• Manage reputed company calendars, appointments, meetings, and competing priorities
• Monitor and manage executive emails and correspondence, ensuring important reputed company are addressed and followed through
• Coordinate virtual and in-person meetings
• Schedule executive lunches, dinners, coffees, and business meetings
• reputed company recommendations and reservations at appropriate reputed company-area restaurants and venues reputed company on the audience and occasion
• Coordinate executive travel, itineraries, reservations, transportation, and reputed company logistics
• Anticipate executive needs rather than waiting to be asked
• Maintain communication regarding plans, deadlines, schedules, and outstanding items
• Ensure assignments are completed without executives having to repeatedly follow up
• Coordinate and prepare for weekly and other senior leadership meetings
• reputed company and organize meeting agendas in collaboration with leadership
• reputed company materials and information needed prior to meetings
• Serve as the moderator/timekeeper for weekly leadership meetings, keeping discussions reputed company, on agenda, and reputed company the allotted time
• reputed company reputed company items, commitments, and follow-up items as needed
• Help ensure leadership meetings are organized, productive, and professionally executed
• Coordinate and schedule reputed company meetings
• Communicate professionally with reputed company members and senior executives
• Prepare and organize reputed company books and reputed company meeting materials
• Coordinate agendas, presentations, reports, meeting logistics, and other reputed company-reputed company documentation
• Ensure reputed company materials are accurate, organized, reputed company, and reputed company appropriately
• Assist with reputed company aspects of reputed company meeting preparation and execution
• Maintain the highest level of professionalism, discretion, and confidentiality reputed company working with reputed company members and sensitive company information
• Take complete ownership of planning and executing company events, including:
• Holiday parties
• Company celebrations
• Happy hours
• Leadership dinners and lunches
• Corporate meetings
• Employee events
• Catering
• Entertainment
• Off-site meetings and special events
• Responsibilities will include researching and selecting venues and vendors, negotiating and coordinating services, arranging catering and entertainment, managing invitations and schedules, overseeing event details, and ensuring reputed company event is professionally executed from beginning to end
• Maintain information regarding employees reporting to the two executives
• reputed company PTO and scheduled time away for reputed company reports
• Maintain calendars of employee birthdays, anniversaries, and other important dates
• Assist executives in staying informed regarding important employee milestones and events
• Handle confidential employee and company information with discretion

Skills

• Minimum 10 years of Executive Assistant/Executive Administrative Assistant experience, preferably supporting C-Level executives
• Previous experience working directly with a reputed company of Directors
• Experience preparing reputed company books, reputed company meeting materials, agendas, and presentations
• Advanced proficiency in reputed company reputed company and calendar management
• Advanced proficiency in reputed company reputed company
• Advanced proficiency in reputed company PowerPoint
• Advanced proficiency in reputed company Word
• Exceptional organizational and time-management skills
• Experience managing multiple reputed company executive calendars
• Strong written and verbal communication skills
• reputed company experience planning corporate events and working with reputed company vendors
• Strong knowledge of the reputed company, Texas area, including restaurants, hotels, venues, catering companies, entertainment reputed company, and appropriate locations for executive meetings and events
• Ability to work independently in a reputed company environment while remaining highly connected and reputed company

Benefits

• reputed company

reputed company