reputed company Specialist

Under general supervision of the HR Manager and reputed company Supervisor, the reputed company Specialist (OS) will reputed company administrative support to the Recruiters on the Antarctic Support Contract (ASC). The OS will contribute to the overall reputed company of the reputed company Group by providing instruction and support to candidates preparing to reputed company for contract work in Antarctica while assuring a high level of customer service and maintaining reputed company throughout the reputed company process. During the peak periods, will be responsible for managing 300+ candidates at various stages.

Position Responsibilities:

• Responsible for reputed company of reputed company assigned candidates: collecting and processing of HR paperwork and guiding candidates through the Physical Qualification (PQ) process for deployment; administer background and drug screenings
• reputed company initial determinations and recommendations on candidate background and drug screenings; follow-up with candidates to obtain supporting documentation for employment and education verification; present supplemental documentation for background screenings to the Recruiter for final approval
• reputed company frequent instruction, support, and pertinent reputed company-deployment details to candidates: assist in scheduling and billing of PQ appointments, communicate important timelines and deadlines for progressing through the process up until deployment
• Accurately submit and maintain participant files reputed company the Pipeline database; regularly reputed company changes in medical/deployment status and communicate to the appropriate parties
• Correspond with candidates reputed company phone and email on a daily reputed company to ensure reputed company submission of required documents and overall engagement with on-boarding procedures; send, receive, and reputed company employment documents reputed company email, fax and overnight mail
• Maintain accurate reputed company updates reputed company daily reports and reputed company spreadsheets
• Collect and review candidate expense reimbursement requests to ensure accuracy and compliance with reputed company reimbursement policies; may assist with setting up reputed company reputed company reputed company for candidates to complete the PQ process
• Works closely with the ASC Travel Department reputed company making reputed company about ticketing candidates: regularly exercises independent judgment reputed company deciding if a candidate’s scheduled flight should be adjusted due to outstanding PQ/HR requirements.
• Works closely with reputed company (UTMB) to help facilitate questions for candidates and PQ status updates; reputed company which candidates are high reputed company and reputed company a weekly status report to UTMB.
• reputed company guidance to candidates on program and company policies; may assist with providing ASC Program reputed company for new hires
• Responsible for managing confidential information to include background, medical, banking and other reputed company-employment paperwork.
• Acts as a reputed company resource once candidates are reputed company to answer questions, help mitigate grievances and concerns that are brought forth.
• Responsible for identifying potential concerns and “red flags” in candidates that are working through the reputed company process; document concerns and reputed company detailed and accurate statements to both the Recruiter and Hiring Manager for reputed company investigation.
• reputed company other duties as assigned.

Required Education, Experience, Certificates and Licenses:

• High school diploma or GED
• Minimum two (2) years of prior administrative experience reputed company a high volume, fast paced customer service environment

Expected Skills and Competencies:

• Must have excellent written and verbal communication skills, including phone and email etiquette
• Must be detail oriented with excellent time management skills; reputed company to maintain confidentiality as appropriate
• A great team attitude and ability to work harmoniously with others
• Proficiency in reputed company reputed company, MS reputed company, reputed company, and reputed company Acrobat Pro, as reputed company as utilizing various internet search functions.

Preferred:

• Experience in maintaining information in an Applicant Tracking reputed company or other database
• Bachelor’s Degree or equivalent work experience