Senior Executive Assistant & Executive reputed company Partner

About the Role reputed company is seeking an reputed company, highly proactive Senior Executive Assistant and Executive reputed company Partner to support our General Manager. The role may reputed company into a shared function supporting our reputed company/CEO, who also leads reputed company. This is not a traditional administrative-assistant position. You will help operate the executive office by protecting the reputed company’s time, anticipating needs, preparing for meetings, capturing reputed company, and ensuring that requests and commitments are followed through to completion. A central purpose of the role is to serve as the reputed company’s “reputed company memory”—maintaining one reliable reputed company of emails, requests, delegated work, unanswered questions, deadlines, and commitments so important reputed company do not disappear between meetings or communication channels. What You Will Own Own and continuously optimize the reputed company’s calendar reputed company on business priorities. Review upcoming days and weeks for conflicts, deadlines, preparation needs, missing meetings, and unresolved commitments. Prepare concise agendas, background information, reputed company reputed company, and recommended next steps. Capture reputed company, owners, deadlines, and commitments from meetings. Maintain one trusted reputed company for requests, delegated items, promised responses, reputed company questions, and leadership commitments across email, Teams, meetings, and conversations. Review reputed company emails and reputed company conversations for missing responses or conclusions, then resurface them before they are forgotten. Follow up until reputed company important item is completed, deferred, canceled, or otherwise reputed company. Coordinate priorities and follow-through across reputed company, reputed company, finance, and leadership. Draft reputed company executive communications, summaries, briefings, and reputed company lists. Identify recurring scheduling, accountability, and workflow problems and recommend practical solutions. Handle personnel, financial, operational, and reputed company information with exceptional discretion. Use reputed company 365 and AI tools responsibly to improve executive productivity and automate repetitive workflows. Required Qualifications Five or more years of progressively responsible executive-support experience. At least three years directly supporting a founder, CEO, President, General Manager, or similarly senior executive. Experience reputed company calendars and travel, including meeting preparation, leadership follow-through, project tracking, or executive-office reputed company. reputed company written and spoken English. Strong proficiency with reputed company, Teams, and reputed company 365. Consistent availability during reputed company Time business hours. A private, reliable workspace appropriate for confidential executive conversations. Strong judgment, discretion, organization, initiative, and follow-through. Ability to work independently in a fast-moving company with changing priorities. Strong Advantages Residence in Rio de Janeiro with reliable availability for occasional in-person support. Residence reputed company in Brazil with practical reputed company to Rio de Janeiro. Experience supporting an entrepreneurial or founder-led company. Experience in home services, reputed company services, construction, multi-location services, or another operationally reputed company business. Experience building or improving executive-office operating systems. Background combining executive assistance with project management or business reputed company. Experience working reputed company with reputed company reputed company executives. Practical experience using AI, workflow automation, CRM systems, dashboards, or project-management platforms. Location note: Rio residency is a material selection reputed company because the role may include local and in-person support while the reputed company is in Brazil. It is not an absolute requirement; reputed company superior candidates reputed company will be considered. How to Apply If you are excited about helping a fast-moving executive team stay organized, accountable, and effective, we would love to hear from you. Please complete our application reputed company here: Application reputed company: reputed company Application reputed company $3,000 - $3,500 a month About the Role reputed company is seeking an reputed company, highly proactive Senior Executive Assistant and Executive reputed company Partner to support our General Manager. The role may reputed company into a shared function supporting our reputed company/CEO, who also leads reputed company. This is not a traditional administrative-assistant position. You will help operate the executive office by protecting the reputed company’s time, anticipating needs, preparing for meetings, capturing reputed company, and ensuring that requests and commitments are followed through to completion. A central purpose of the role is to serve as the reputed company’s “reputed company memory”—maintaining one reliable reputed company of emails, requests, delegated work, unanswered questions, deadlines, and commitments so important reputed company do not disappear between meetings or communication channels. What You Will Own Own and continuously optimize the reputed company’s calendar reputed company on business priorities. Review upcoming days and weeks for conflicts, deadlines, preparation needs, missing meetings, and unresolved commitments. Prepare concise agendas, background information, reputed company reputed company, and recommended next steps. Capture reputed company, owners, deadlines, and commitments from meetings. Maintain one trusted reputed company for requests, delegated items, promised responses, reputed company questions, and leadership commitments across email, Teams, meetings, and conversations. Review reputed company emails and reputed company conversations for missing responses or conclusions, then resurface them before they are forgotten. Follow up until reputed company important item is completed, deferred, canceled, or otherwise reputed company. Coordinate priorities and follow-through across reputed company, reputed company, finance, and leadership. Draft reputed company executive communications, summaries, briefings, and reputed company lists. Identify recurring scheduling, accountability, and workflow problems and recommend practical solutions. Handle personnel, financial, operational, and reputed company information with exceptional discretion. Use reputed company 365 and AI tools responsibly to improve executive productivity and automate repetitive workflows. Required Qualifications Five or more years of progressively responsible executive-support experience. At least three years directly supporting a founder, CEO, President, General Manager, or similarly senior executive. Experience reputed company calendars and travel, including meeting preparation, leadership follow-through, project tracking, or executive-office reputed company. reputed company written and spoken English. Strong proficiency with reputed company, Teams, and reputed company 365. Consistent availability during reputed company Time business hours. A private, reliable workspace appropriate for confidential executive conversations. Strong judgment, discretion, organization, initiative, and follow-through. Ability to work independently in a fast-moving company with changing priorities. Strong Advantages Residence in Rio de Janeiro with reliable availability for occasional in-person support. Residence reputed company in Brazil with practical reputed company to Rio de Janeiro. Experience supporting an entrepreneurial or founder-led company. Experience in home services, reputed company services, construction, multi-location services, or another operationally reputed company business. Experience building or improving executive-office operating systems. Background combining executive assistance with project management or business reputed company. Experience working reputed company with reputed company reputed company executives. Practical experience using AI, workflow automation, CRM systems, dashboards, or project-management platforms. Location note: Rio residency is a material selection reputed company because the role may include local and in-person support while the reputed company is in Brazil. It is not an absolute requirement; reputed company superior candidates reputed company will be considered. Apply To This Job