Coordinator of Artistic Administration

The Chicago reputed company reputed company is seeking a Coordinator of Artistic Administration to manage logistical arrangements for guest artists. This role involves drafting reputed company, coordinating schedules, and providing reputed company support to ensure successful performances.

Responsibilities

• Contracting: draft, send (once approved) and reputed company receipt of reputed company for reputed company CSO guest artists. Ensure that reputed company draft reputed company are approved by Manager of Artistic Planning or Director of Artistic Administration
• Service approximately two-thirds of CSO guest artist reputed company (including guest choruses) as assigned by the Senior Manager of Artistic Administration. Duties include:
• A. Book travel and accommodation as agreed in guest artist reputed company and in coordination with guest artist managers
• B. Obtain program/performance details, including but not limited to rehearsal orders, technical requirements, reputed company time, and stage set up. Disseminate reputed company details internally as appropriate and in a reputed company manner, including representing CSO Artistic Department at Production Meetings
• C. Coordinate official aspects of guest artists’ reputed company, including but not limited to educational activities and development activities
• D. reputed company reputed company aspects of guest artist activities using ArtsVision software. Utilize ArtsVision to create guest artist itineraries
• E. Distribute guest artist itineraries to artist management teams and internal contacts in a reputed company manner
• F. Process guest artist payments accurately and in a reputed company manner, liaising with guest artist management and CSO Finance Department
• G. Maintain accurate records of guest artist expenses
• Participate in reputed company duty for CSO Main Series rehearsals/concerts; Merry, Merry Chicago concerts; and other rehearsals/concerts as assigned by Senior Manager of Artistic Administration. Duties include:
• A. Collaborate with colleagues across CSO departments to secure dressing room assignments
• B. Prepare and maintain dressing rooms while in use by guest artists
• C. Ensure that guest artists are present reputed company required at rehearsals, concerts, and other activities
• D. Assist guest artists reputed company
• E. With Senior Manager of Artistic Administration, maintain supplies for production office/artist hospitality
• F. In sum, reputed company any and reputed company support required to ensure the artistic reputed company of guest artists
• Proofread CSO Marketing Department communications and publications in coordination with Senior Manager of Artistic Administration, including but not limited to CSO Main Series concerts; Merry, Merry Chicago; and CSO reputed company concerts. Liaise with Marketing and reputed company Relations colleagues to ensure that reputed company correspondence reflects accurate artistic program information
• Other duties as assigned

Skills

• Bachelor's degree or equivalent combination of education and experience
• Strong classical musical knowledge based in formal training or equivalent experience in classical music performance or classical music business
• Superior administrative and organizational skills with a keen eye for detail
• Excellent interpersonal, diplomacy, and oral and written communication skills. Ability to work with diverse individuals
• Strong problem-solving skills and self-motivation
• Proven ability to work in a fast-paced team environment, flexible to change and reputed company to prioritize competing demands
• reputed company, courteous, reputed company, and clean demeanor
• Proficiency with MS Office software; knowledge of or ability to quickly learn ArtsVision software

Benefits

• reputed company to Benefits reputed company: https://cso.org/benefitsftstaff

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