Management Assistant, Human Resources job at Monroe Community College in Rochester, NY

Title: Management Assistant, Human Resources Location: Rochester United States Category:Support Staff/Civil Service Department:Diversity, Equity and Belonging Locations:Rochester, NY Type:Full Time Salary Type:Annually Salary Range:$55,938.96 - $55,938.96 Position ID:197294 Job Description: DISTINGUISHING FEATURES OF THE CLASS: This is a support staff position responsible for performing a variety of office management tasks, including coordinating the functions of the Human Resources department. The employee reports directly to and works under the general supervision of the HR Executive Director with wide leeway allowed for attending to administrative details. When working on complex projects or confidential matters, this role work closely with the HR Director. The employee also represents the HR Director at meetings. Does related work as required. Primary Functions: Oversees functions of the HR department and is responsible for ensuring the efficient day-to-day activities and workflows Reviews, evaluates, and recommends revisions in job methods to improve workflows, simplify procedures, or effect operating cost reductions Generates reports using excel or other systems, as applicable Consults with the HR Director to develop and independently implement policies and procedures Develops, updates, and publishes the department's policy and procedure manual and disseminates to staff Makes budget estimates, assists in preparing budget justifications, and may prepare entire budget independently, including estimates, justification, and back-up material; or makes recommendations and drafts proposed annual budget independently, including all back-up material Represents HR Director at meetings Maintains current knowledge of Federal, State, and local laws applicable to the HR department; Interprets employment laws, rules, and regulations, and provides information as required Responds to and resolves day-to-day problems that arise Develops and conducts orientations and meetings with professional and support staff Drafts correspondence and develops formats for a variety of written material Orders and/or supervises the purchase, receipt, and inventory of departmental supplies Reviews, codes, approves, and processes vouchers and purchase orders Develops grant applications, including narrative information and statistical data Makes recommendations and justifications for personnel changes Writes personnel requests, including position duties statements and justifications Trains subordinate staff in the use of systems, programs and other office equipment Recommends initial computer system upgrades, changes, and improvements Develops computer use standards to protect the system and maintain the confidentiality of system information Establishes, reviews, and maintains financial detail reports Evaluates the use of office space and makes recommendations for the use of space, location, and relocation of offices Works with architects and consultants in planning space requirements Arranges physical movements of staff, furniture, and functions necessary to ensure operational flow during office moves FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES, AND PERSONAL CHARACTERISTICS: Through knowledge of office terminology, practices, and methods; good knowledge of the principles and practices of account keeping and budget control; working knowledge of software and personal computer capacity of the HR department; working knowledge of procedures and techniques of program review and analysis; working knowledge of principles and practices of purchasing and inventory control; ability to communicate orally and in writing; ability to prepare correspondence and reports; ability to collect and compile budget data and make budget estimates; ability to prepare narrative and/or tabular reports; ability to review, evaluate and recommend revisions in work methods, workflows and procedures; ability to make assessments of program function; ability to isolate needs and develop solutions; ability to order and/or supervise the purchase and inventory of departmental supplies; ability to supervise the maintenance of departmental filing and retention systems; ability to read, comprehend and apply departmental rules and regulations; ability to interpret applicable laws in relation to the functioning of a department or unit; ability to represent HR Directors at meetings; ability to develop grant applications; ability to plan, assign and review the work of subordinates; ability to operate a personal computer; ability to recommend initial computer system changes; good judgment; ability to establish and maintain effective working relationships; initiatives; tact; integrity; physical condition commensurate with the demands of the position. MCC Expectations: Adheres to the College Code of Conduct Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment Maintains technological competencies utilized by the College Commits to the philosophy of a comprehensive community college Commits to professional growth. which includes seeking ongoing training in diversity, equity, and inclusion to better serve students Requirements: Required Qualifications: Must currently hold the civil service title of Management Assistant or be on the current eligible list for this title, OR meet the following minimum qualifications to be eligible for a provisional appointment, if offered Graduation from high school or possession of an equivalency diploma, plus EITHER: A. Five (5) years of paid full-time or its part-time equivalent professional* experience**, responsible for project or program management***, office management***; or program or project development and implementation; ****OR, B. Graduation from a regionally accredited or New York State registered college or university with an associate's degree, plus three (3) years of professional experience as defined in A above; OR, C. Graduation from a regionally accredited or New York State registered college or university with a bachelor's or master's degree, plus one (1) year of professional experience as defined in A above; OR, • Professional experience for the purpose of these minimum qualifications does not include secretarial, clerical, reception, or teller-type duties. Preferred Qualifications: Bilingual and able to read, write, and speak Spanish, or other languages, proficiently SPECIAL REQUIREMENTS: If you are appointed, you will be required to have a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the job. Additional Information: Job Type: Full-time, permanent Hours: 8:45 am - 4:45 pm, Monday - Friday Salary: $55,938.96 annually. Eligible for an increment increase after 6 months of service. Pay Transparency Disclaimer: The posted salary range represents the full salary scale for this position, which includes all pay steps within the range. The starting salary for all new hires is typically at the entry-level figure, as determined by the step placement of the Collective Bargaining Agreement. Progression through the range occurs over time based on established criteria such as length of service and performance. This range is provided to give applicants an understanding of the potential earnings over the course of a career in this role. MCC offers a Flexible Work Policy for benefit-eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting, and compressed work schedules. The availability of flexible work arrangements varies by division, department, and position, based on business and operational needs. Limitations to flexible work arrangements are outlined in the official policy. Prohibition of Remote Work Outside New York State: Remote work locations outside New York State are not authorized by the College due to out-of-state tax and regulatory implications. In limited circumstances, prompted by business or operational needs, the College may approve requests to work remotely outside of New York State, on a short-term, temporary basis. Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College. Apply tot his job Apply To this Job