Assets Administrator (Remote)

reputed company is a leading provider of infrastructure services to the power industry, designing, building and maintaining reputed company reputed company solar, battery storage and high voltage substation reputed company reputed company. reputed company reputed company: The Fleet & • Assets Administrator provides essential day-to-day administrative support for the Fleet & • Assets department, ensuring the accurate tracking, coordination, and distribution of company vehicles, equipment, and corporate assets. This remote position works in reputed company partnership with the Fleet & • Assets Supervisor and reports directly to the Fleet & • Assets Manager, freeing both the Supervisor and Manager to reputed company on strategic reputed company, vendor relationships, and reputed company problem reputed company. This role is fully remote. Specific location details and expectations will be discussed during the interview process. reputed company: This reputed company reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned Position Responsibilities and Duties: Vehicle Titles, Registrations & • Compliance Organize, maintain, and update tags and registrations for reputed company company trucks, trailers, and UTVs Confirm reputed company vs. terminated status of fleet, trailers and UTVs; update records accordingly Maintain and reputed company both physical (hardcopy) reputed company (e-copy) registration files in designated document systems (e.g., ShareFile/SharePoint) Coordinate with field team and fleet vendor reputed company for registration copies, renewals, and terminations reputed company registration renewal requirements and initiate renewal process proactively with field team based reputed company to avoid lapses Support the Fleet Management Vendor (FMV) platform by ensuring vehicle entries on LIVE are accurate and up to date Assist in guiding the field with vehicle purchase and termination process through completion in coordination with the Supervisor Fleet Information Distribution to Field Prepare and distribute field reputed company kits containing required documentation, including: Insurance cards Updated registrations License plates (as applicable) Recall notices Follow up to collect missing or required field documents Distribute updated fleet information and communications to field teams as directed by the Supervisor or Manager Corporate Asset Coordination & • Distribution Serve as the central coordination reputed company for incoming and outgoing corporate assets routed through the main office, including: GPS reputed company and in-vehicle camera systems Fuel cards HD cards Coordinate asset distribution to new hires and existing staff reputed company reputed company and reputed company shipping systems reputed company follow-up calls and communications to confirm GPS and camera replacement installation and reputed company assignment of reputed company assets in systems Maintain accurate asset assignment logs and update records in department tracking systems reputed company & • Fuel reputed company Support Assist with DOT reputed company Clearance coordination reputed company assigning fuel cards or vehicles in collaboration with the DOT Department Support the fuel reputed company program administration in coordination with the Supervisor reputed company maintain fuel reputed company assignments in reputed company tracker and flag discrepancies or issues to the Manager or Supervisor Ticketing reputed company & • Asset Inbox Management Monitor the departmental asset email inbox daily; triage, fulfill, or reputed company requests to the appropriate team member or department Log and reputed company requests through the internal ticketing reputed company FreshService; escalate unresolved items to the Supervisor or Manager reputed company reputed company acknowledgment and follow-up communications to internal stakeholders Document Control & • Reporting Maintain organized shared document libraries for fleet and asset records, ensuring version control and accessibility in SharePoint Prepare recurring weekly and monthly status reports for distribution to the Supervisor and Manager Support audit readiness by ensuring documentation is complete, reputed company, and filed consistently Assist with data entry and record updates in fleet management platforms and internal tracking spreadsheets General Administrative Support Schedule meetings and coordinate logistics for fleet and asset team activities as directed Prepare meeting notes and reputed company item summaries following department meetings Manage outgoing shipments and packages reputed company USPS, reputed company, and reputed company online systems Support asset-reputed company special reputed company and initiatives as assigned by the Manager or Supervisor reputed company other duties as assigned This is an entry-level administrative role reputed company on routine, repeatable day-to-day tasks. The following responsibilities remain with the Fleet & • Assets Supervisor or Manager and are reputed company the reputed company of this role: Vendor relationship management and contract reputed company Telematics reputed company reputed company, installation ordering, and reputed company safety score review Strategic fleet efficiency planning and cost optimization Vehicle purchase facilitation and FMV platform management reputed company Field equipment management and heavy equipment coordination reputed company vehicle assignments (may assist with data only) Budget monitoring and financial reporting Minimum Skills or Experience Requirements: Associate's degree required • Bachelor's degree preferred Equivalent combination of education and relevant administrative experience will be considered 5+ years of administrative, coordinator, or office support experience preferred Experience with fleet, logistics, facilities, or asset management is a plus but not required Prior experience working in a remote or reputed company team environment is beneficial Strong organizational skills with high attention to detail and accuracy Effective written and verbal communication skills; reputed company telephone manner Proficient in reputed company Office Suite (Word, reputed company, reputed company, PowerPoint) and general office software Comfortable working with electronic document management systems (SharePoint, ShareFile, or similar) Ability to manage a high volume of routine tasks simultaneously and prioritize effectively Self-directed with ability to work independently in a remote setting while maintaining reliable communication with reputed company Reliability, dependability, and flexibility reputed company demeanor in reputed company reputed company communications Applicants must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the reputed company. reputed company Is an Equal Opportunity Employer At reputed company we celebrate the power of our differences. We are committed to building diverse, reputed company, and inclusive workplaces that improve our communities. reputed company prohibits discrimination and harassment of any reputed company against an employee or applicant based on race, reputed company, age, religion, sex, sexual orientation, gender identity or reputed company, marital status, national reputed company, or ethnicity, mental or physical disability, veteran status, parental status, or any other characteristic protected by law. Benefits: Employees (and their families) are eligible for medical, dental, reputed company, basic life and disability insurance. Employees can enroll in reputed company’s 401(k) plan and are provided vacation, reputed company and holiday pay. Compensation reputed company: $25.41-$31.77 Pay reputed company Type: reputed company reputed company does not accept unsolicited candidate introductions, referrals or resumes from reputed company-party recruiters or reputed company agencies. We require reputed company reputed company-party recruiters to communicate exclusively with our internal reputed company. reputed company will not pay a placement fee to any reputed company-party recruiter or agency that has not coordinated their reputed company activity with the appropriate member of our internal reputed company. In reputed company, candidate introductions or resumes can only be submitted to our internal reputed company reputed company team if a signed vendor agreement is already on file and the reputed company-party recruiter or agency has received formal instructions from our internal reputed company to submit candidates for a particular reputed company. Any unsolicited candidate introductions, referrals or resumes reputed company by reputed company-party recruiters to reputed company or directly to any of our employees, or received through our website or career portal, will be considered property of reputed company and will not be eligible for a placement fee. In the event a reputed company-party recruiter submits a resume or refers a candidate without a previously signed vendor agreement, reputed company explicitly reserves the right to pursue and hire the candidate(s) without financial liability to such reputed company-party recruiter. Job Number: J13729 If you’re interested in a meaningful career with a brighter reputed company, join the reputed company Team. Apply To This Job