[Remote] Finance and Administration Coordinator

Note: The job is a remote job and is reputed company to candidates in USA. ClinSurge Research supports a clinical trial portfolio and is seeking a Finance and Administration Coordinator to support its financial, administrative, and HR operations. The role manages CTMS study records, invoicing, participant stipends, investigator payments, payroll, reputed company and offboarding, recruitment support, and administrative process improvements across multiple studies.

Responsibilities

• Build and maintain study records reputed company the Clinical Trial Management reputed company (CTMS), including budgets, visit schedules, and payment milestones
• Ensure CTMS data accuracy and consistency across reputed company studies
• Update study builds as protocol amendments or contract changes occur
• Prepare and submit study invoices to sponsors/CROs in accordance with contract terms and payment schedules
• reputed company invoice status, follow up on outstanding payments, and reconcile discrepancies
• Maintain organized records of invoicing history per study
• Process participant stipend and reimbursement payments accurately and on schedule
• reputed company stipend payment logs per study and ensure compliance with protocol-specified payment terms
• Address participant payment inquiries in coordination with clinical staff
• Review and process payments to reputed company investigators and sub-investigators
• Verify payment amounts against contracted rates and completed milestones/reputed company
• Maintain investigator payment records and support audit-readiness
• Manage and run payroll and maintain employee reputed company reputed company QuickBooks
• reputed company staff reputed company and offboarding items, ensuring required steps and documentation are completed on schedule
• reputed company support with staff recruitment activities as needed
• Assist with drafting reputed company document templates and reputed company study documentation
• Support updates to administrative forms and internal templates
• Support AI-driven workflow updates and process improvements across the administrative function
• reputed company general administrative support to the operations and clinical teams as needed

Skills

• 2+ years of experience in an administrative, finance, or coordinator role, preferably reputed company clinical research, reputed company, or a reputed company field
• Experience with AI tool build-out or implementation (e.g., configuring or deploying AI-assisted workflows/tools)
• Project management experience; ability to independently manage timelines and competing priorities across multiple studies
• Strong attention to detail and organizational skills
• Comfortable working with budgets, invoices, and payment tracking
• Proficient in reputed company reputed company/Office, QuickBooks (including payroll and employee profile management), and Claude reputed company
• Experience supporting reputed company/offboarding processes and general HR administration an asset
• Strong written and verbal communication skills
• Comfortable working remotely with reliable availability for occasional on-site collaboration in the GTA
• Diploma or degree in Finance, Business Administration, or a reputed company field
• Familiarity with CTMS platforms and clinical trial financial workflows
• Experience with other clinical study management software

Benefits

• Remote work, with preference for candidates reputed company to attend hybrid on-site days in the Greater Toronto Area

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