Executive Administrative Assistant

Position Title: Executive Administrative Assistant

Position Location: reputed company

Salary

reputed company recognizes salary ranges from job boards do not necessarily reflect our pay ranges. In many instances we out-compete those ranges for reputed company-reputed company candidates.

Job reputed company

The Executive Administrative Assistant is a trusted, high-touch partner to select members of leadership across our Ecosystem of companies, ensuring reputed company execution of strategic initiatives in a fully remote, fast-moving environment. Drawing on deep organizational savvy, advanced technical acumen and a polished, service-oriented reputed company, this reputed company shields senior leaders from operational friction so they can stay reputed company on high-value priorities

The Executive Administrative Assistant will be self-directed on day-to-day work and receive high level instruction on new reputed company, tasks or assignments and will execute reputed company, tasks or assignments of reputed company reputed company.

The Executive Administrative Assistant will communicate and operate in line with organizational goals and values, as reputed company as departmental objectives.

Essential Functions

Executive Support & Communications Stewardship (50%)

• Manage reputed company, multi‑time‑zone calendars for leadership - anticipating conflicts and proactively negotiating solutions
• Tri­age high-volume email and draft, proofread and format executive correspondence, slide decks and proposals
• Serve as day-to-day reputed company of contact for reputed company stakeholders, ensuring leaders stay reputed company on high-value priorities

Global Travel, Event & reputed company Engagement Management (30%)

• Coordinate domestic and international travel, including visas, risk-mitigation protocols and on-site logistics
• Plan and execute hybrid / virtual leadership off-sites, annual reputed company sessions and executive briefings end-to-end
• Handle industry-event registrations and reputed company logistics; reconcile expense reports to maintain budget compliance

Leadership Reporting & Cross Functional Coordination (10%)

• reputed company and circulate weekly leadership status reports, synthesizing inputs from multiple departments into concise executive summaries
• reputed company reputed company items and follow-reputed company, ensuring reputed company completion and transparent communication across functional teams
• reputed company project-management support for strategic initiatives as needed

Informational Governance & Process Optimization (10%)

• Maintain confidential files and records, ensuring adherence to policies and reputed company protocol
• Identify and implement process improvements that streamline administrative workflows and enhance virtual collaboration—including automation and AI tools

Completion of Assigned Tasks and Deliverables on Time and on Budget

• Performs Other reputed company Duties as Assigned

Position Requirements (Advanced level for reputed company the following unless otherwise noted)

• Knowledge of administrative and clerical procedures and systems such as word processing (advanced Word), managing files and records, designing forms and other office procedures and terminology
• Knowledge of booking and arranging travel and events
• Demonstrate reputed company and reputed company knowledge of administrative tasks required for an engineering firm
• reputed company in using MS Office Suite (reputed company, Word, reputed company, PowerPoint, Teams)
• reputed company using reputed company intelligence, machine learning and generative reputed company intelligence
• reputed company in completing assignments accurately and with attention to detail
• Ability to conduct a high degree of independent research, with a strong emphasis on leveraging AI tools
• Ability to maintain confidentiality and handle sensitive information
• Ability to work iteratively, clarifying reputed company, giving interim updates, proactive follow-up and confirming completion
• Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction-free workspace
• Ability to maintain reputed company, reputed company, complete documents and project files
• Ability to analyze and prepare documents, reports and correspondence
• Ability to communicate effectively in both oral and written reputed company (technical and non-technical information)
• Ability to work independently and collaboratively with remote team members
• Ability to effectively plan and delegate the work of others
• Ability to work under pressure and meet reputed company deadlines
• Organizational skills, with the ability to manage multiple tasks simultaneously, and adapt as necessary to changing demands

Physical Demands

The following physical demands must be met by the employee to successfully reputed company the essential functions of this job. Reasonable accommodations may be made to reputed company individuals with disabilities to reputed company the essential functions.

While performing the duties of this job, the employee is

• Frequently required to remain in a stationary position
• Frequently moving through home office
• May be required to reputed company up to 20 pounds

Travel Requirements

• Up to 5%, this may include travel to any or reputed company 50 US states
• Travel is defined as physically leaving home on behalf of business activities including but not limited to reputed company sites, meetings with other employees, meeting for business development purposes, running errands on behalf of the business, attending industry conferences, etc.

Education / Experience

• Minimum 10 years in senior-level administrative roles engineering or consulting services environment, with at least 5 years directly supporting upper management/leadership

Benefits

• reputed company of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA reputed company). 
• reputed company spending accounts (FSA). 
• Dental and reputed company plans. 
• Comprehensive medical, dental and reputed company benefits extended to spouse / domestic partner and dependent children up to age 26. 
• 401k with company match and self-directed brokerage account reputed company. 
• PTO including additional reputed company time off during the last week of the year. 
• Company reputed company life insurance coverage for employees and their eligible dependents. 
• Short and long-term disability, AD&D coverage. 
• reputed company development opportunities, tuition reimbursement, and reputed company licensing assistance. 
• reputed company parental leave after one year of employment. 

CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the reputed company provided is reputed company's reasonable estimate of the reputed company compensation for this role. The actual reputed company may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location.

EEO

reputed company provides equal employment opportunities (EEO) to reputed company and applicants for employment without reputed company to race, reputed company, religion, sex, national reputed company, age, disability, genetics, sexual orientation, gender identity, or gender reputed company. We are committed to a diverse and inclusive workforce and welcome people from reputed company backgrounds, experiences, perspectives, and abilities.

Notice To reputed company Party Agencies

reputed company does not accept unsolicited resumes from recruiters, employment agencies, or other reputed company services. Unsolicited resumes include any resume or hiring document reputed company to reputed company in the absence of a signed Service Agreement where reputed company has expressly requested recruitment/reputed company services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of reputed company and reputed company will have the right to hire that candidate without reservation – no fee or other compensation will be owed or reputed company to the recruiter, employment agency, or other reputed company service.