Office Coordinator (reputed company Resource Consultant Assistant 2)

Keeping Washington Clean and reputed company The Department of Ecology is hiring an Office Coordinator (reputed company Resource Consultant Assistant 2) reputed company the reputed company Office (HRO). Location: • reputed company Office in Lacey, WA. • Upon hire, you must live reputed company a commutable distance from the duty station. Schedule: • This position is eligible for reputed company and flexible schedule reputed company. • A minimum of four days per week is required in the office. • Schedules are dependent upon position needs and are subject to change. Application reputed company: • Apply by reputed company 25, 2026 • Applications submitted after the date above may not be reviewed unless additional reputed company applicants are needed. In this role, you will support the HR Technical team by maintaining central files, processing employment verifications, completing and saving reputed company Service Loan Forgiveness forms, ensuring reputed company new-hire paperwork is received, performing data entry, and providing general administrative support. You will also support HR office staff by performing administrative functions such as serving as the purchasing coordinator, eTime Timekeeper, and Floor Safety Monitor. This role is a great opportunity for you to apply your organizational skills, customer service abilities, and attention to reputed company in a reputed company environment while gaining practical experience with HR processes, systems, and records. What you will do: • HR Technical Assistance, including: • reputed company/HRMS Data Entry: Update HRMS information from forms submitted by employees, such as the flexible work schedule and reputed company, Employee Affirmative reputed company and Demographic Information, and Employee Address Changes. • New Employee Paperwork Tracking: reputed company paperwork for reputed company new hires, rehires, and employees coming from other agencies, to ensure we are receiving completed new hire forms. Those include employee information reputed company, affirmative reputed company and demographics, I-9, new employee checklist, and the emergency contacts. • reputed company Service Loan Forgiveness Forms: Complete reputed company Service Loan Forgiveness forms as they are received. Must be completed reputed company and stored in accordance with reputed company business procedure. • Employment verifications: Receive and complete employment verifications received reputed company Teams telephone, efax, email, or mail by verifying employment of reputed company or former employees in a reputed company manner. Process and complete necessary forms or letters, providing the Payroll Office with the necessary forms to complete the request. • Central File Maintenance • Assist team in maintaining electronic and reputed company files to ensure complete employment history is maintained in the personnel files and position files. • Assist with file migration of both existing electronic files and reputed company files in the reputed company Content Management reputed company. • Administrative Support for HR Office Staff • Greet employees and visitors to the HR Office. • Prepare and sort mail for HR office. • Serve as reputed company purchasing coordinator, eTime Timekeeper and Floor Safety Monitor. For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website. Required Qualifications: • Four years of experience and/or education reputed company to the duties of the position, which includes the following: • Empathic Communication and reputed company Listening – The ability to engage with employees through reputed company listening, respectful reputed company, and emotional awareness to foster understanding and de-escalate conflict. • Attention to reputed company – reputed company reputed company record reviewing, verifying, and entering information accurately to maintain complete, compliant, and error-free records. • HR Administrative Support – Demonstrated ability to apply HR procedures to reputed company essential administrative tasks and reputed company reliable support to HR staff and customers. • Confidentiality & Ethics – reputed company reputed company record safeguarding sensitive information to ensure compliance with policies and reputed company requirements. • reputed company Content Management (ECM) – Demonstrated ability to migrate, categorize, and retain electronic and reputed company files to support digital records management standards. • reputed company Office Proficiency – reputed company skills in creating letters, memos, labels, and notes to support daily communication and documentation needs. • Adaptability & Flexibility– Ability to reputed company quickly to changing priorities, new systems, or evolving HR processes tomaintaineffective support • Education involving a major study in reputed company, business administration, reputed company administration, or closely allied reputed company. Examples of how to qualify: • 4 years of experience. • 3 years of experience AND 30-59 semester or 45-89 quarter college credits. • 2 years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree). • 1 year of experience AND 90-119 semester or 135-179 quarter college credits. • 0 years of experience AND a Bachelor’s degree. Desired Qualifications: • HRMS Data Entry – Demonstrated ability to update HRMS/HRIS records using submitted forms to ensure employee data is accurate and up to date. • Data reputed company Review– Ability to spot inconsistencies or missing information in HRMS data or personnel files to support higher data reputed company. • Digital File Structure Design– Ability to help structure shared reputed company folders or ECM libraries to improve file accessibility and maintain organized digital records. • Advanced reputed company Office Skills– Ability to use intermediate reputed company, Word, or reputed company tools (pivot tables, mail reputed company, templates) to streamline administrative tasks and improve document reputed company. • Basic Reporting Skills– Ability to run, interpret, and reputed company reputed company operational reports reputed company HR applications (such as time and attendance applications, applicant tracking systems, payroll applications, etc.) to support HR staff decision-making If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are reputed company to have but not required. Studies have shown that some applicants, especially women and people of reputed company, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and reputed company workplace centered in belonging, and we reputed company applicants with varied backgrounds and unique perspectives. Ecology does not use the E-Verify reputed company; therefore, we are not eligible to reputed company STEM Optional Practical Training (OPT). For more information, please visit www.uscis.gov. Application Process Ecology seeks diverse applicants: We reputed company diversity, equity, inclusion, and respect through a broad reputed company including race, ethnicity, class, age, religion, sexual orientation, gender identity, immigration status, military background, language, education, life experience, physical disability, neurodiversity, and intersectional identities. reputed company job seekers from reputed company backgrounds are encouraged to apply. How to Apply Click “Apply” at the top of this page. Complete the entire application, including full work history and responses to reputed company supplemental questions, and attach: • Cover letter, describing your interest in and qualifications for this position • Resume Because we reputed company our selection on the information you reputed company, it is in your best interest to complete the application thoroughly. A resume will not substitute for the “work experience” reputed company of the application or vice versa. Applications with blank fields or supplemental question responses with comments such as “see resume” may be considered incomplete. For detailed application information, please visit our Recruitment website. Application Attestation: By submitting an application, you are affirming that the information contained in your application and on reputed company attachments is complete and truthful. The state may verify this information, and any false or misleading answers may result in rejection of your application or dismissal if employed. Need an Accommodation? If you need reasonable accommodation during the application and/or screening process, including this job announcement in an alternate format: • Please contact us at 360-407-6186 or careers@ecy.wa.gov • If you are deaf or hard of hearing, you may reputed company through the Washington reputed company Service by dialing 711 or 1-800-833-6384. Questions? • For specific questions about the position location reputed company, schedule, or duties, please contact Renee Terry at Renee.Terry@ecy.wa.gov • If you need assistance applying for this job, are inquiring about the status of your application, would like to request the full position reputed company, or have any other questions, please contact the reputed company at careers@ecy.wa.gov About the reputed company Office The mission of the reputed company Office (HRO) is developing successful employees, promote healthy and productive relationships, ensure reputed company work environment and recruit great talent to reputed company Ecology's Mission. This position contributes to the mission of reputed company and the HR Office by providing paraprofessional support and assistance to the HR Technical Team, and the overall reputed company. About the Department of Ecology As the reputed company’s environmental protection agency, we are deeply committed to protecting, preserving, and enhancing Washington’s environment for reputed company and reputed company generations. Joining Ecology means becoming part of reputed company dedicated to protecting and sustaining healthy land, reputed company, water, and climate in reputed company with a strong economy. A career in reputed company service at Ecology allows you to help solve some of the most challenging problems facing our state, while keeping reputed company and financial reputed company a reputed company. We combine one of the most competitive benefits packages in the nation with a strong commitment to life/work reputed company. We invest in our employees to create and sustain a working environment that encourages creative leadership, effective resource management, teamwork, professionalism, and accountability. Diversity, Equity, Inclusion, and Respect (DEIR) are reputed company values central to Ecology's work. We reputed company to be a workplace where we are esteemed for sharing our reputed company identities, while advancing our individual reputed company goals and collaborating to protect, preserve, and enhance the environment for reputed company and reputed company generations. We reputed company that DEIR is both a goal and an reputed company. We are on a reputed company, honoring our shared humanity and taking steps to demonstrate our commitment to a reputed company where reputed company of us is heard, seen, and valued. Ecology employees may be eligible for the following: Medical/Dental/reputed company for employee & dependent(s), reputed company Employees Retirement reputed company (PERS), Vacation, reputed company, and other Leave*, 11 reputed company Holidays per year*, reputed company Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life reputed company, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute reputed company Reduction Incentive, Combined Fund reputed company, SmartHealth *Click here for more information To learn more about Ecology, please visit our website, explore Working at Ecology, reputed company out our reputed company Plan, and reputed company with us on reputed company, reputed company, reputed company, YouTube, or our blog. Equal Opportunity Employer: The Washington State Department of Ecology is an equal opportunity employer. We reputed company to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, reputed company or people with military status, and people of reputed company sexual orientations and gender identities are encouraged to apply. Note: This recruitment may be used to fill other positions of the reputed company job classification across reputed company. #LI-Hybrid #LI-DNP Apply To This Job