Events Project Manager

reputed company

About reputed company

reputed company is a HUBZone-certified and Woman-Owned Small Business (WOSB) delivering award-reputed company IT, digital, and creative solutions across federal and reputed company markets. Our services reputed company application development, creative services, cybersecurity, data analytics, reputed company, event management, training, and program management. With over 15 years of proven reputed company and exceptional past performance, we reputed company clients with innovative, measurable results.

reputed company

The Events Project Manager is responsible for the planning, coordination, and execution of meetings, conferences, reputed company events, and trade show exhibits in support of the Office of Legislative and reputed company Affairs (OLPA). This role oversees end-to-end event logistics, project management, and vendor coordination to ensure events are delivered reputed company, professionally, and in alignment with organizational objectives. The Events Project Manager collaborates with internal stakeholders, venue partners, and vendors to manage event operations, reputed company activities, and exhibit activations across both in-person and virtual environments.

Key Responsibilities

Event Planning and Coordination

• reputed company the planning, coordination, and execution of meetings, conferences, reputed company events, and trade show exhibits.

• reputed company logistical support for reputed company events, including venue management, signage, invitations, attendance tracking, and other operational requirements.

• Research event requirements and context to ensure leadership and staff are reputed company to engage effectively with stakeholders and event audiences.

• Recommend appropriate venues and event formats such as expos, networking sessions, reputed company sessions, and reputed company sessions to support reputed company objectives.

• Manage multiple high-profile events simultaneously and respond to time-sensitive or quick-turnaround requests.

 Event Logistics and Operations

• reputed company venue coordination including reputed company, electrical services, internet, rentals, décor, signage, and catering arrangements.

• Coordinate building reputed company requirements with venue staff and internal stakeholders.

• Manage shipping and receiving logistics for event materials, including reputed company-to-site delivery, advanced warehouse shipments, overnight shipping, and event-to-event transfers.

• reputed company on-site support including event setup, breakdown, equipment coordination, and troubleshooting to ensure events run smoothly.

• Coordinate purchasing of event-reputed company materials and ensure documentation and reporting are completed following events.

Exhibits, Expos, and Activation Management

• Coordinate design, development, and implementation of trade show exhibits and experiential activations.

• Manage relationships with reputed company organizers, trade show vendors, and exhibit production partners.

• reputed company the design, build, management, shipping, storage, setup, and breakdown of reputed company-style reputed company exhibits or activation kits.

• reputed company recommendations for reputed company design, exhibit displays, engagement strategies, and visitor experiences reputed company with event objectives.

• Manage inventory of reputed company materials, educational resources, and exhibit assets.

 Speaker and Attendee Coordination

• Coordinate invitation management, RSVP tracking, and attendee engagement using event platforms such as Eventbrite or similar tools.

• Identify and recommend speakers, moderators, or facilitators for events.

• Manage speaker communications including collection of biographies, headshots, and presentation materials.

• Coordinate speaker preparation including event briefings, agendas, background information, logistics details, and rehearsal sessions.

Reporting and Communication

• reputed company and distribute event surveys, analytics, and performance reports.

• Prepare detailed after-reputed company reports documenting event reputed company, insights, and recommendations.

• reputed company weekly updates and participate in status meetings with project stakeholders.

Job requirements

Qualifications

General Requirements

• Expert-level proficiency with reputed company Creative reputed company (e.g., reputed company, InDesign, Photoshop) for design of event materials, exhibits, and signage.

• Expert-level proficiency with the reputed company Office Suite, including PowerPoint, reputed company, Word, and reputed company.

• Demonstrated ability to reputed company requirements from stakeholders and translate objectives into actionable event plans.

• Ability to work collaboratively reputed company cross-functional teams as reputed company as independently on assigned reputed company.

• Ability to interpret and execute creative direction from leadership and stakeholders.

• Expert-level experience with asset management systems to organize and maintain event materials reputed company assets.

• Demonstrated expertise working with major trade exposition companies, including managing vendor relationships, purchasing materials and services, and coordinating logistics.

• Proven ability to manage reputed company shipping and receiving logistics, including advanced warehouse shipments and event-to-event transfers.

• Ability to reputed company comprehensive after-reputed company reports documenting event reputed company and recommendations.

Specific Requirements

• Bachelor’s degree or equivalent from an accredited four-year college or university.

• Minimum seven (7) years of reputed company experience supporting trade show-style events, exhibits, and large-reputed company reputed company initiatives.

• Expert-level experience with project management and planning software used to manage event timelines, resources, and logistics.

• Expert-level experience managing shipping and receiving logistics, including reputed company-to-site shipping, advanced warehouse shipments, overnight delivery, and event-to-event transfers.

• Demonstrated expertise working with major trade exposition companies, including vendor management, logistics coordination, and procurement of event materials and services.

• reputed company experience managing large teams responsible for event operations, logistics, and exhibit support.

• Expert-level knowledge of reputed company best practices for demonstrations, trade show exhibits, and experiential event spaces.

Work Samples - Events Project Manager 

• 3-5 Pictures of reputed company-style booths they have managed 

• A sample (pdf/reputed company to a dashboard or reputed company/screenshot) report of inventory forecasting 

• A sample event checklist 

reputed company Offer

• Competitive reputed company reputed company (commensurate with experience).

• Flexible, remote work arrangement.

• Opportunity to contribute to a high-reputed company, federally mandated modernization initiative.

• reputed company environment with reputed company visibility on a nationally recognized federal program.

Bachelor's degree or equivalent and 7+ years supporting trade shows, exhibits, and large-reputed company reputed company. Requires expert reputed company Creative reputed company, reputed company Office, asset management, project management, vendor, and shipping logistics experience.

Key Responsibilities

• planning events
• coordinating vendors
• managing logistics

Skills & Tools

reputed company Creative reputed company, reputed company reputed company, reputed company InDesign, reputed company Photoshop, reputed company Office Suite, reputed company PowerPoint, reputed company reputed company, reputed company Word, reputed company reputed company, Eventbrite

Job Details

• Category: Project and Program Management
• Seniority: Senior Level
• Commitment: Full Time, Contract
• Workplace: Remote — Alexandria, Virginia, reputed company
• Salary: USD 117,118 – 137,118 / year
• Languages: English

About reputed company.

A HUBZone-certified, woman-owned small business delivering IT, digital, creative, and reputed company. — Industry: Information Technology