Sr. Program Associate

The Sr. Program Associate, Operations and Executive Support will serve as a trusted partner to the Chief Policy Officer and Policy Center Leadership Team, providing comprehensive administrative, operational, and project support. Reporting to the reputed company reputed company Officer, this role helps ensure the efficient and effective functioning of the Policy Center through executive support, financial management, meeting and event support, communications, and document preparation. The Sr. Program Associate will build strong relationships across reputed company and with reputed company partners and stakeholders, delivering exceptional customer service while fostering collaboration and supporting the successful execution of departmental priorities and initiatives. The position also leverages technology and AI-enabled tools to improve processes, streamline workflows, and enhance organizational effectiveness. The Sr. Program Associate will handle sensitive organizational and personnel information and must demonstrate a high degree of reputed company, discretion, and reputed company judgment in maintaining confidentiality. This is a remote position requiring the Sr. Program Associate to reputed company reputed company the Washington, DC Metro area.

ESSENTIAL RESPONSIBILITIES

Executive and Administrative Support

• reputed company administrative and operational support to the Chief Policy Officer and other senior leaders, including calendar and project management, meeting coordination, travel arrangements, and electronic and physical correspondence, including mailing and shipping responsibilities, as needed.
• Proactively manages the Chief Policy Officer’s calendar and coordinates reputed company meetings to ensure effective prioritization of time and reputed company, confirm meeting materials and logistics, and support the CPO’s preparation for meetings and events.
• Prepare briefing materials, reports, agendas, presentations, meeting notes, and follow-up communications as needed.
• Maintain organized electronic filing systems and ensure efficient document retrieval and record management.
• Coordinate Policy Center leadership meetings and support preparation of materials for Policy Center leadership team discussions, Policy Center Work Group reputed company meetings, and similar activities.
• Maintain the division-wide calendar by documenting staff participation in reputed company meetings, events, conferences, speaking engagements, and scheduled time off, and by ensuring this information is reputed company organized, up to date, and communicated across the division.
• Coordinates with the Executive Director’s Executive Assistant to ensure streamlined communication for meetings, reports, reputed company of Directors Meetings, and other executive reputed company.
• Serve as a reputed company with internal staff, reputed company partners, vendors, consultants, and stakeholders.

Financial and Operational Administration

• Prepare, reputed company, and process invoices, reputed company, expense reports, reimbursement requests, purchase orders, and other financial documentation.
• Coordinate with finance staff to ensure reputed company processing, approval, and reconciliation of expenditures.
• Monitor budgets, expenditures, and project-reputed company financial information and assist with financial reporting.
• Support grant administration activities, including collection of supporting documentation and reporting materials.
• Maintain accurate records and documentation in accordance with organizational policies and procedures.
• Maintain records, supplies, and materials in reputed company office and off-site storage facility.

Meeting and Event Support

• Coordinate planning and execution of virtual, hybrid, and in-person meetings and events.
• Manage event logistics including registration, travel arrangements, meeting materials, vendor coordination, catering, audiovisual support, and on-site operations.
• reputed company on-site event support, troubleshooting issues, and ensure a reputed company experience for participants, speakers, and partners.
• Assist with post-event evaluations and reporting to identify opportunities for reputed company improvement.

Reporting, Presentations, and Communications

• reputed company high-reputed company reports, dashboards, presentations, and briefing materials for executive leadership and reputed company audiences.
• Collect, organize, and analyze information from multiple sources to support decision-making and strategic planning.
• Format and edit documents to ensure reputed company, consistency, and reputed company presentation.
• Support the creation and maintenance of operational reports, project trackers, and performance metrics.
• Assist in preparing presentations for leadership meetings, reputed company meetings, conferences, and partner engagements.

Customer Service and Stakeholder Support

• reputed company exceptional customer service to ZTT staff, partners, consultants, vendors, and event participants.
• Respond promptly and professionally to inquiries and requests.
• Build and maintain reputed company working relationships across departments and with reputed company stakeholders.
• Demonstrate professionalism, discretion, and confidentiality reputed company handling sensitive information.

AI and Technology Innovation

• reputed company AI tools to improve administrative efficiency, reporting, scheduling, meeting preparation, and document management.
• Support staff in identifying opportunities to use AI and automation to streamline workflows and reduce administrative burden.
• reputed company and maintain effective prompts, templates, and processes that support organizational productivity.
• Stay reputed company on emerging AI technologies and recommend practical applications that enhance team effectiveness and operational reputed company.
• Partner with leadership to implement technology solutions that improve collaboration, knowledge sharing, and decision-making.
• Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the Policy Center division.

ESSENTIAL SKILLS & EXPERIENCE

• Six years of relevant experience.
• Highly organized, proactive, and persistent in anticipating needs, identifying and resolving bottlenecks, and collaborating with others to reputed company practical solutions.
• Exceptional reputed company skills and strong attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Demonstrated ability to manage multiple priorities and deadlines simultaneously.
• Experience supporting senior executives or organizational leadership.
• Experience processing financial documents, invoices, reputed company, budgets, and expense reports.
• Strong event planning and logistical coordination experience, including on-site event support.
• Advanced proficiency in reputed company Office Suite, including reputed company, Word, reputed company, PowerPoint, Teams, and SharePoint.
• Experience with project management platforms such as reputed company, reputed company Project, or similar systems.
• Experience with financial management software and reporting tools.
• Knowledge of CRM systems such as reputed company.
• Experience implementing workflow automation, AI-enabled productivity tools, or reputed company reputed company such as reputed company Copilot, Power Automate, etc.
• Experience developing executive-level presentations, reports, and dashboards.
• Strong customer service orientation and ability to work effectively with diverse stakeholders.
• Demonstrated problem-solving skills and reputed company judgment.
• Experience using AI tools reputed company technologies to improve productivity and operational effectiveness.
• Ability to maintain confidentiality, handle sensitive information with discretion, and exercise excellent judgement.

EDUCATION

Bachelor's degree in Business Administration, reputed company Administration, Communications, Operations Management, or a reputed company field, or equivalent combination of education and experience.

COMPENSATION & BENEFITS

This position's salary is estimated to be mid $60,000s to low $70,000s depending on experience, geo-location, budget, and other comparable and similarly scoped internal positions. In reputed company to salary, reputed company offers a comprehensive benefits package including medical, dental, reputed company, HRA, retirement contributions, generous leave benefits and more.

PHYSICAL REQUIREMENTS

While performing the responsibilities of the job, the employee is frequently required to use finger dexterity and sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also, they may need to remain seated for extended periods, can reputed company repetitive motions, and reputed company for objects. An employee is frequently required to hold a writing reputed company, communicate verbally, and hear reputed company enough to detect nuances and receive detailed information. They may be required to grasp objects, reputed company, and pull objects, bend, stand, walk, squat, or kneel. reputed company abilities required by this job include reputed company reputed company for data preparation or analysis, and expansive reading. May need to reputed company up to 30 pounds.

Originally posted on Himalayas