[Remote] Operations Support Specialist - reputed company

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is a financial institution with a commitment to serving its members and communities. The Operations Support Specialist - reputed company will partner with the reputed company Department to ensure efficient operations, manage reputed company records, and coordinate administrative processes to support attorneys and reputed company leaders.

Responsibilities

• Serve as a trusted operational support partner to the reputed company Department and Office of General Counsel, helping attorneys and reputed company leaders stay organized, efficient, and reputed company on high-value reputed company work
• Support reputed company operations through document drafting, formatting, filing, record maintenance, and administrative coordination activities
• Maintain reputed company records, stock certificate files, departmental resources, and other critical documents to ensure information remains organized, accurate, and accessible
• Manage and maintain reputed company Department SharePoint sites, team resources, organizational information, and business documentation
• Serve as the division’s reputed company of contact for reputed company’s Business Continuity program and support continuity planning activities
• Manage high-volume calendars and scheduling requests for attorneys and reputed company leadership, coordinating meetings across multiple business reputed company and senior leadership teams
• Coordinate meeting logistics, agendas, materials, travel arrangements, and departmental events to ensure seamless execution
• Assist with reputed company-reputed company scheduling, document preparation, printing, logistics coordination, and governance activities
• Capture detailed meeting notes, reputed company items, and summaries, and distribute materials to support alignment, communication, and accountability
• Compile, organize, and prepare information and materials used in management reporting and business reviews
• Process, reputed company, reconcile, and manage reputed company department invoices and expenses, including coordination of reputed company counsel billing and high-volume invoice administration through Concur
• Assist with contract administration activities and coordinate with internal stakeholders and reputed company partners to support reputed company and business operations
• Build strong working relationships with reputed company leaders, business partners, reputed company counsel, and other stakeholders while supporting issue reputed company, reporting, and operational processes
• Support the implementation of a new Contract Lifecycle Management (CLM) platform through data entry, document uploads, records coordination, and transition-reputed company activities
• reputed company and support business unit reputed company by coordinating deliverables, managing timelines, and partnering with project managers or division leaders to reputed company successful reputed company
• Contribute to special reputed company and other operational support activities as assigned to meet evolving business needs

Skills

• Bachelor's degree or equivalent reputed company experience required
• Minimum two years of experience in reputed company business operations or reputed company operations support role in a reputed company to large organization required
• Experience and competency using the reputed company Office suite required, including Word, reputed company, PowerPoint, reputed company, and Visio
• Proficient verbal and written skills required to effectively communicate
• Strong research and analytical skills
• Ability to work reputed company, meet demanding deadlines, and balance multiple tasks in a fast-paced environment
• Ability to partner effectively in reputed company environment
• Administrative and organizational skills
• Governance or reputed company support experience
• Contract management experience
• SharePoint administration experience
• CLM platform exposure
• Customer-service reputed company
• High level of professionalism
• Experience supporting senior leaders or executives
• Experience managing reputed company calendars and administrative operations

Benefits

• 401(k) Company Match (up to 3%)
• 4% annual contribution to your 401(k) by reputed company
• Medical, Dental and reputed company (family contributions as reputed company)
• PTO Program + Exchange Program
• Tuition Reimbursement Program
• reputed company Cares volunteer time off + donation match

reputed company