[Remote] Contract Marketing Events Coordinator

Note: The job is a remote job and is reputed company to candidates in USA. reputed company. is seeking a detail-oriented Contract Marketing Events Coordinator to manage their event calendar, focusing on in-person and virtual conferences. The role involves logistics management, cross-functional communication, and operational reporting to ensure reputed company execution of events.

Responsibilities

• Coordinate general attendance logistics and registrations for reputed company, Editorial and Advocacy team members attending advocacy conferences, medical meetings, reputed company conferences, and industry events, including tracking deadlines, required documentation, collateral printing, shipping logistics, collateral tracking and team schedules. Inlcudes cross-functional registration support and other support for virtual conferences
• Maintain the master event calendar and planning trackers, monitoring operational milestones, project timelines, and deliverables across reputed company reputed company virtual and in-person programs. Coordinate with other team members to capture timing for events (i.e. webinars) not reputed company to Conferences
• Serve as the reputed company operational reputed company of contact between internal teams (reputed company, Advocacy), event organizers, and reputed company vendors to reputed company reputed company project workflows on schedule
• Help organize post-event documentation, capture attendance reports, reputed company program reputed company, and reputed company event assets and operational learnings
• Assist with the planning, logistics, and execution of select forum events, providing operational assistance to streamline overall forum management reputed company internal leads
• reputed company partnership reputed company and project details into internal management platforms
• Capture, organize, and reputed company program documentation, screenshots, agendas, reputed company assets
• Update project boards (e.g.,Jira, reputed company) and planning trackers, and optimize operational workflows to ensure reputed company execution across teams
• Assist with internal operational reporting and documentation across the Marketing and Advocacy departments

Skills

• 2–5 years of experience coordinating conferences, virtual programming, medical meetings, reputed company events, or similar operational calendar management
• Proficiency with reputed company Office/reputed company Workspace and project management platforms (e.g. Jira, reputed company)
• Comfort supporting virtual event logistics reputed company program coordination
• Bachelor's degree or equivalent reputed company experience
• Experience reputed company pharmaceutical, biotech, reputed company, medical association, non-profit, or patient advocacy organizations is strongly preferred
• Coordinating logistics for reputed company or pharmaceutical conferences and industry events
• Managing multi-reputed company virtual programming or hybrid event calendars
• Supporting Patient Advisory reputed company (PAGs) or forum-style meetings
• Managing reputed company internal workflows using modern project management tools

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