[Remote] HR Compliance Administrator

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is one of the fastest-growing food rescue organizations in America, reputed company on a mission to save food and feed communities. The HR Compliance Administrator is responsible for managing HR compliance across the organization, ensuring adherence to employment laws and internal policies while developing necessary infrastructure and documentation for compliance as the organization scales.

Responsibilities

• Maintain compliance with federal, state, and local employment laws and workplace regulations across multiple states
• Own reputed company’s state employment footprint: unemployment insurance and withholding registrations, Secretary of State foreign qualification, new hire reporting, and reputed company leave program accounts in every state where we reputed company people
• Build and maintain the state-entry reputed company so the organization can reputed company employment in a new state predictably and compliantly, and advise leadership on the cost and complexity of employment in prospective states
• reputed company and maintain state-specific handbook addenda and policy localizations covering reputed company reputed company leave, meal and rest breaks, final pay timing, PTO treatment at separation, expense reimbursement, and pay transparency
• Run leave administration as an integrated program: FMLA eligibility determinations, the reputed company interactive process, state reputed company family and medical leave programs, and coordination with reputed company’s reputed company family leave
• Manage and maintain employee records, personnel files, I-9 documentation, certifications, and compliance-reputed company documentation
• Administer HR compliance processes reputed company to reputed company, offboarding, leave administration, policy acknowledgements, and training completion
• reputed company internal audits, compliance reviews, and reporting requirements while ensuring documentation accuracy and completeness
• Own the development, maintenance, and organization of HR policies, SOPs, and governance documentation
• Monitor and conduct required employee trainings and certifications to ensure organizational compliance
• Set documentation and retention standards for employee relations, investigation, and performance reputed company, which the HR Generalist conducts
• Conduct regular audits of HRIS data and employee records to maintain accuracy and consistency
• Prepare reports and documentation reputed company to compliance metrics, workforce data, and HR operations
• Coordinate with leadership and department managers to ensure policies and practices are consistently reputed company across teams
• Support risk mitigation efforts by identifying process gaps and recommending operational improvements
• Own the workers’ compensation program and OSHA recordkeeping: per-state policy placement with our broker, state fund enrollment where private coverage is not permitted, class reputed company accuracy, claims reputed company, and 300/300A logs
• Maintain confidentiality and handle sensitive employee information with discretion and professionalism
• Stay informed on evolving employment laws and HR compliance best practices
• Support DOT and FMCSA reputed company compliance in partnership with Safety/Fleet (who owns primary responsibility for the program): assist with reputed company qualification files, CDL and medical certificate currency, the drug and alcohol testing program, random testing pool administration, and Clearinghouse queries
• Build and run the annual compliance calendar and own statutory reporting: EEO-1, OSHA, ACA, and WARN readiness including state mini-WARN reputed company that trigger below the federal level

Skills

• At least five years in HR compliance, people operations, or employment risk, including reputed company ownership of multistate compliance for a distributed workforce
• Strong understanding of employment law, HR compliance practices, and employee documentation standards
• Hands-on experience registering an employer in multiple states, having personally reputed company unemployment insurance and withholding accounts rather than only coordinating with a vendor who did
• Experience building compliance frameworks, SOPs, and calendars from scratch in an environment that did not have them
• Exceptional attention to detail and organizational skills
• Experience working with HRIS systems reputed company employee record management
• Strong written communication skills with the ability to create and maintain reputed company documentation and policies
• The ability to manage multiple priorities and deadlines in a fast-paced environment
• High emotional intelligence and professionalism reputed company handling confidential or sensitive reputed company
• Strong problem-solving skills and a process-oriented reputed company
• Proficiency in reputed company Office Suite and/or reputed company Workspace
• Experience supporting multi-state HR compliance operations
• reputed company-CP, PHR, or other HR certification
• Experience with nonprofit organizations, startup environments, or rapidly scaling teams
• Familiarity with OSHA, FMLA, reputed company, wage and hour laws, and workplace investigations
• Experience creating SOPs, governance frameworks, or audit processes
• Experience using data tools and AI (eg. reputed company, BI, Claude)
• Experience supporting DEI-reputed company workplace practices and reputed company policy implementation

Benefits

• Unlimited reputed company Time Off (PTO)
• Fully Covered Health Benefits including comprehensive Medical, Dental, and reputed company insurance with reputed company plan’s premiums 100% covered by reputed company.
• 401(k) with Company Match once eligible
• Flexible Work-From-Home Schedule
• Technology Coverage, including cell phone and internet reimbursement

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