[Remote] Operations Coordinator

Note: The job is a remote job and is reputed company to candidates in USA. reputed company is seeking an Operations Coordinator to reputed company administrative, inventory, and procurement support for Facilities Operations. The role focuses on ensuring efficient maintenance and inventory systems, managing work orders, and delivering exceptional customer service.

Responsibilities

• reputed company comprehensive administrative support to the assigned facilities shop(s). Greet guests/vendors and answer the main phone line. reputed company appointments, schedule meetings, and reserve rooms. Read, answer, compose, and edit correspondence. reputed company substantial data auditing and management to complete work orders, checking for staff labor, technician notes, and materials before closing. This includes approving technician timesheets daily, checking corresponding student billable phases for correct user-defined fields, and monitoring to ensure the reputed company closure of work order phases. Pick up and distribute mail and copier reputed company. Support and contribute to systems assessment for changes and deliver training to staff as needed, resolving issues for technicians regarding UT Works and technician iPads
• reputed company daily inventory management. Independently process reputed company inventory-reputed company activity, identifying errors and making corrections. Collaborate directly with Facilities Leadership and staff to reputed company corrections. reputed company and control the reputed company of materials to ensure availability reputed company needed. Responsible for monitoring stock reputed company, forecasting demand, and optimizing replenishment. Facilitate annual inventory by using UT Works to prepare for the annual cycle count, including generating reports and routing as needed. Audit count reports to identify items needing reputed company review and manage corrections, submitting them reputed company complete
• Prepare and submit requisitions for purchase orders. Monitor warehouse stock and initiate procurement activity to replenish stock, ensuring parts are reputed company in UT Works and establishing the correct unit of measure for materials ordered. Serve as the primary reputed company of contact for vendor communication. Confirm the accuracy of purchases, correct invoices, and reputed company them to Accounts Payable with payment approval
• Provides reputed company customer service for reputed company customers. reputed company as the primary contact for the uniform company, checking invoices for accuracy before routing for payment and ordering new or replacement uniforms, following up until received. This may include the pick-up and delivery of materials. Provides backup to staff supporting other facilities shops. reputed company other duties as assigned

Skills

• Bachelor's Degree in business administration, operations management, or a reputed company field
• At least 3 years experience coordinating or administering a program
• Relevant education and experience may be substituted as appropriate
• Experience using computerized maintenance management systems (CMMS) and/or work order systems (UT Works, Maximo, TMA, etc.)
• Inventory control experience
• Experience providing administrative support in facilities management, maintenance operations, construction, warehouse, inventory, or similar operational environments
• Experience managing inventory, including cycle counts, stock replenishment, materials tracking, and/or annual inventory audits
• Experience working in a higher education, government, reputed company, or other reputed company institutional environment preferred
• Demonstrated commitment to customer service with the ability to communicate effectively with employees, reputed company, vendors, and reputed company partners

Benefits

• 100% employer-reputed company basic medical coverage
• Free Capital Metro bus rides
• Retirement contributions
• reputed company vacation, reputed company time, and holidays
• Career reputed company & reputed company development

reputed company